HomeMy WebLinkAbout122 - 09/17/2013 - AUTHORIZING THE CITY MANAGER TO EXTEND THE TERM OF THE AGREEMENT BETWEEN THE CITY AND MAYO FOUNDATIO ORDINANCE NO. 122, 2013
OF THE COUNCIL OF THE CITY OF FORT COLLINS
AUTHORIZING THE CITY MANAGER TO EXTEND THE TERM OF THE
AGREEMENT BETWEEN THE CITY AND MAYO FOUNDATION FOR HEALTH
RISK ASSESSMENT SOFTWARE FOR THE CITY'S WELLNESS PROGRAM
WHEREAS, following a competitive bidding process in April 2008, the City entered into
an Agreement (the "Agreement") with the Mayo Foundation for Medical Education and
Research, a Minnesota nonprofit corporation ( "Mayo") to provide Health Risk Assessment
software for the City's wellness program; and
WHEREAS, the Agreement's original expiration date was March 31, 2013; and
WHEREAS, by the adoption of Ordinance No. 038, 2013, the Agreement term was
extended from five years to six years with a revised expiration date of March 31, 2014; and
WHEREAS, the City has contracted with Mayo for the last five years and Mayo has
satisfactorily performed under the Agreement; and
WHEREAS, in May, 2013, the City initiated a Request for Proposal as a first step in
assessing the viability of an Employee Onsite Medical Clinic Service; and
WHEREAS, City staff believes it is possible to consolidate the gathering of Health Risk
Assessment data within the scope of Employee Onsite Medical Clinic Services, with possible
cost savings, efficiencies, and effectiveness associated with consolidating the two activities; and
WHEREAS, the City desires to extend the term of the Agreement with Mayo for a period
of one year, with an option for such future extensions as may be required to evaluate the costs,
benefits, services and other options associated with incorporating the Health Risk Assessment
with various Employee Onsite Medical Clinical models; and
WHEREAS, because of the time and resources required to complete a competitive
process, the Purchasing Agent has determined that a competitive process cannot reasonably be
used prior to the extended expiration of the current agreement with Mayo and, if used, would
result in substantially higher cost to the City and may result in the impairment of the City's
administrative functions, and the Purchasing Agent has submitted the requisite justification for
this determination to the City Manager for approval; and
WHEREAS, the City Manager has reviewed and approved the justification for this
contract extension; and
WHEREAS, Section 8-186(a) of the City Code provides that no contract for services,
including renewals, shall be made by the City for a period longer than five years, unless
authorized by ordinance.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
FORT COLLINS, that the City Manager is hereby authorized to execute on behalf of the City a
one-year term extension to the Agreement with Mayo to March 31, 2015, for the employee
health wellness program, as well as the option of up to four additional one-year extensions, in
order to accommodate development of an enhanced comprehensive health wellness solution.
Introduced, considered favorably on first reading, and ordered published this 3rd day of
September, A.D. 2013, and to be presented for final passage on the 17th day of September, A.D.
2013.
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Passed and adopted on final reading on the 17th day of September, A.D. 2013.
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