HomeMy WebLinkAbout113 - 09/03/2013 - AUTHORIZING THE CITY MANAGER TO EXTEND THE TERM OF THE AGREEMENT BETWEEN THE CITY AND KUBRA DATA TRA ORDINANCE NO. 113, 2013
OF THE COUNCIL OF THE CITY OF FORT COLLINS
AUTHORIZING THE CITY MANAGER TO EXTEND THE TERM OF
THE AGREEMENT BETWEEN THE CITY AND KUBRA DATA TRANSFER
FOR UTILTIES ELECTRONIC CUSTOMER BILLING SOFTWARE
WHEREAS, after a competitive bidding process, the City entered into an Enterprise
Services Agreement with Kubra Data Transfer (the "Agreement') in August, 2008, for the
provision of a secure, online system for customers to view and pay utility bills ("e-Bill"),. and
WHEREAS, the Agreement will expire October 23, 2013, unless the term is extended;
and
WHEREAS, Fort Collins Utilities is currently developing a web portal to implement the
Advanced Meter Fort Collins program (the "Program"), which portal will provide customers
greater access to their utility accounts and bills; and
WHEREAS, the web portal must be integrated with e-Bill to reach the technology and
customer service objectives of the Program; and
WHEREAS, the web portal will not have been completed by October, 2013; and
WHEREAS, due to the significance of the web portal project, Utilities staff needs
sufficient time to research the feasibility of integrating the existing e-Bill services into that
project and to determine if a new request for proposals is needed in order to find a service
provider to provide on-line bill payment services that will integrate with.the final web portal; and
WHEREAS, the City and Kubra desire to extend the term of the Agreement fora period
of one year, with the option for future extensions as may be required to coordinate web portal
implementation; and
WHEREAS, Section 8-186(a) of the City Code provides that no contract for services,
including renewals, shall be made by the City for a period longer than five (5) years, unless
authorized by ordinance.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
FORT COLLINS, that the City Manager is hereby authorized to execute on behalf of the City a
one-year term extension to the Enterprise Services Agreement for a secure online system for
customer access and payment of utility bills with Kubra Data Transfer, including the option of up
to four additional one-year extensions, in order to coordinate with implementation of the Fort
Collins Utilities web portal and Advanced Meter Fort Collins program.
Introduced, considered favorably on first reading, and ordered published this 20th day of
August, A.D. 2013, and to be presented for final passage on the 3rd day of September, A.D.
2013.
pTC . </� a
ATTEST:
a r
LO
City Clerk
Passed and adopted in final reading on the 3rd day of September, A.D. 2013.
Ma or
ATTEST:
..........F
A, .%
ups SEAL :
City Clerk eel— `J7 ,r