HomeMy WebLinkAbout126 - 10/21/2008 - AUTHORIZING THE PURCHASING AGENT TO ENTER INTO AN EXTENSION OF THE CITY PARK NINE GOLF COURSE GOLF S ORDINANCE NO. 126, 2008
OF THE COUNCIL OF THE CITY OF FORT COLLINS
AUTHORIZING THE PURCHASING AGENT TO ENTER
INTO AN EXTENSION OF THE CITY PARK NINE GOLF COURSE
GOLF SERVICES AND CONCESSION AGREEMENT
FOR UP TO FIVE ADDITIONAL YEARS
WHEREAS, Section 8-186(a) of the City Code requires that any contract for services with a
potential total term over five years in length be authorized by Council by ordinance; and
WHEREAS, David R. McCleave was the successful bidder under the City's Request for
Proposal No. 911 (the "Proposal") and entered into the City Park Nine Golf Course Golf Services
And Concession Agreement (the "Agreement") with the City on November 28, 2003; and
WHEREAS,the City and David R. McCleave agreed to an Assignment of Agreement and
Consent to Assignment on December 30,2003(the"Assignment")where David R.McCleave,a sole
proprietor,assigned his obligations under the Agreement to DMAC Golf,LLC("DMAC"),a limited
liability company owned by him; and
WHEREAS,the City and DMAC entered into a First Addendum to the City Park Nine Golf
Services and Concession Agreement (the "First Addendum") on February 20, 2004 to modify the
type of license DMAC was required to obtain under the requirements of the Agreement; and
WHEREAS, the Purchasing Agent has determined that DMAC, the current contractor
providing golf professional and snack bar concession services at City Park Nine Golf Course, has
performed those services well and to the satisfaction of the City and the general public over the
course of the existing Agreement as modified by the Assignment and First Addendum (the
"Modified Agreement"); and
WHEREAS, the Proposal and the Modified Agreement contemplate the possible extension
of the Modified Agreement beyond its original one-year term plus four one-year renewals,based on
the expectation that a longer term arrangement for those services would enable proposers to offer
more desirable services to the City at a more advantageous quality and rate than without such a
longer term potential; and
WHEREAS,the Purchasing Agent has further determined that in order to continue with the
delivery of high quality golf services and concessions to the public at City Park Nine Golf Course,
the extension of the Modified Agreement for up to an additional five one-year terms,without a new
competitive process for such services, is advisable and would maintain continuity and provide golf
professional and concessionaire stability in the delivery of those services; and
WHEREAS, the Golf Board reviewed a proposed extension at its regular meetings on June
18,2008,and July 16,2008,and after receiving positive public input/comments,voted unanimously
to recommend and encourage the City Council to authorize such an extension.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT
COLLINS that the City Council hereby authorizes, pursuant to City Code Section 8-186(a), an
extension of the City Park Nine Golf Course Golf Services And Concession Agreement, dated
November 28, 2003, as modified by the Assignment of Agreement And Consent to Assignment
dated December 30,2003,and the First Addendum dated February 24,2004,for the year 2009,with
annual renewal options for the years 2010 through 2013,or a potential total term of ten(10)years.
Introduced, considered favorably on first reading, and ordered published this 7th day of
October, A.D. 2008, and to be presented for final passage on t day of October, A.D. 2008.
May '
ATTEST:
A
Chief Deputy City Clerk
Passed and adopted on final reading on the 21 st day o ct ber,A.D�2008.
4
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Mayo
ATTEST:
A �412
City Clerk