HomeMy WebLinkAbout106 - 09/16/2008 - EXTENDING THE CUSTODIAL CONTRACTS FOR PORTER INDUSTRIES AND VARSITY CONTRACTORS THROUGH DECEMBER 31, ORDINANCE NO. 106, 2008
OF THE COUNCIL OF THE CITY OF FORT COLLINS
EXTENDING THE CUSTODIAL CONTRACTS FOR PORTER INDUSTRIES
AND VARSITY CONTRACTORS THROUGH DECEMBER 31, 2009
WHEREAS, the Porter Industries and Varsity Contractors (the "Service Providers") were
selected by a competitive process to provide custodial services in City facilities for the last five
years; and
WHEREAS, the City has decided to switch to daytime cleaning for most City facilities in
an effort to reduce expenses, which change in policy will complicate the process of completing
another competitive process for custodial services prior to the expiration of the current contracts on
December 31, 2008; and
WHEREAS, the City desires to extend the current contracts with the Service Providers for
an additional year to provide time to develop and execute a successful transition to day-time
cleaning and to include the revised cleaning schedule and related processes in a competitive process
to be completed in 2009; and
WHEREAS,the Service Providers have agreed to provide services for 2009 at the same cost
for service as in 2008 plus an increase not to exceed the Denver-Boulder CPI-U; and
WHEREAS,because the Service Providers are familiar with City facilities and requirements,
the evaluation and implementation of day-time cleaning is best done with the help of the Service
Providers; and
WHEREAS,due to the complicating factors involved with the change to day-time cleaning
and related demands on City personnel, the Purchasing Agent has determined that a competitive
process cannot reasonably be used and, if used,would result in substantially higher cost to the City
and may result in the impairment of the City's delivery of services to the public, and the Purchasing
Agent has submitted the requisite justification for this determination to the City Manager for
approval; and
WHEREAS,the City Manager has reviewed and approved the justification for this extension;
and
WHEREAS, Section 8-186(a)of the City Code requires all contracts in excess of five years
be approved by ordinance.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT
COLLINS that the Purchasing Agent is authorized to enter into an extension of the current contracts
with Porter Industries and Varsity Contractors for the year 2009.
Introduced, considered favorably on first reading, and ordered published this 2nd day of
September, A.D. 2008, and to be presented for final passage on t 16th day of September, A.D.
2008.
Mayor
ATTEST:
City Clerk
Passed and adopted on final reading on the 16th day of ept, ber, A.D. 2008.
Mayor
ATTEST:
City Clerk