HomeMy WebLinkAbout074 - 06/20/1995 - APPROPRIATING PRIOR YEAR RESERVES FOR REPLACEMENT OF CITYS ELECTRONIC MAIL SYSTEM ORDINANCE NO. 74, 1995
OF THE COUNCIL OF THE CPIT OF FORT COLLINS
APPROPRIATING FUNDS FROM PRIOR YEAR RESERVES
IN THE COMMUNICATIONS FUND FOR
REPLACEMENT OF THE CITY'S ELECTRONIC MAIL SYSTEM
WHEREAS,Article V, Section 9 of the Charter of the City of Fort Collins, (the "Charter")
requires that all appropriations which are unexpended or unencumbered at the end of the budget year,
except appropriations for capital projects and federal or state grants, lapse to the applicable general
or special fund; and
WHEREAS, Article V, Section 7 of the Charter authorizes the City Council to provide by
ordinance for payment of any expense from reserves accumulated in prior years notwithstanding that
such reserves were not appropriated for expenditure in the annual appropriation ordinance; and
WHEREAS, the City's Communications Fund provides for the operation and replacement
of e-mail and telephone services for the City organization; and
WHEREAS, the current e-mail system, HPDeskmanager, is over ten years old and no longer
meets the needs of the organization; and
WHEREAS, the City is interested in acquiring a proposed new e-mail product,
Novell/Groupwise, which has the capability of improving productivity for end users, adding
functionality, and allow for efficient integration between departments resulting in a savings of staff
time; and
WHEREAS, as part of the e-mail replacement project,parts of the network infrastructure will
be upgraded, specifically replacing slow speed modems with high speed incoming and outgoing
modems, and replacing PBX related equipment; and
WHEREAS, system hardware, software and communication requirements to access the
Internet are also included in the scope of the project; and
WHEREAS, the Groupwise system is presently available to the City, following the
acquisition of WordPerfect by the Novell Corporation; and
WHEREAS, funding for the project, totalling $400,000, was approved in the 1994
Communications Fund budget but was not spent or encumbered and thus lapsed into fund balance
at year end; and
WHEREAS, it is the desire of the Council to re-appropriate the sum of $400,000 in the
Communications Fund to be used for the e-mail system replacement project.
NOW,THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT
COLLINS that there is hereby appropriated for expenditure from prior year reserves in the
Communications Fund the sum of FOUR HUNDRED THOUSAND DOLLARS ($400,000) to be
used for the City's e-mail replacement project.
Introduced,considered favorably on first reading,and ordered published this 6th day of June,
A.D. 1995, and to be presented for final passage on the 20th da e, A.D. 1995
Mayor
ATTEST:
\ a
. \ h i
City Clerk
Passed and adopted on final reading this 20th day of Ju , .D , 1995. /
ayor
ATTEST:
41
ity Clerk`