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Home My WebLink About182 - 12/20/1994 - AUTHORIZING THE PURCHASING AGENT TO ENTER INTO AN AGREEMENT FOR THE LEASE PURCHASE OF VEHICLES AND E ORDINANCE NO. 182, 1994 OF THE COUNCIL OF THE CITY OF FORT COLLINS AUTHORIZING THE PURCHASING AGENT TO ENTER INTO AN AGREEMENT FOR THE LEASE-PURCHASE OF VEHICLES AND EQUIPMENT WHEREAS, the City is authorized under the provisions of Title 31, Article 15, Part 8, C.R.S. , to acquire necessary equipment and other property for its governmental and proprietary purposes under the provisions of a long-term rental or leasehold agreement with an option to purchase such equipment or property and to provide for the payment of said property from any available municipal income; and WHEREAS, the City has received a proposal from Municipal Services Group, Inc. to lease to the City the following described equipment and vehicles: QUANTITY DESCRIPTION 1 each Greens Mower 1 each Utility Truckster 1 each Rotary Mower 15 each Golf Cars 1 each Pickup w/Dump Body 1 each Greens Mower 21 each Patrol Cars 6 each Patrol Vans 27 each Storage Boxes 27 each Light Bars 27 each Prisoner Cages 27 each Push Bumpers 27 each Unitrol Sirens 27 each Maratrac Radios 20 each PAC Set Radios 7 each Pro-Cop Seats 11 each Propane Conversions - Patrol Cars 3 each Propane Conversions - Patrol Vans 4 each Mobile Data Terminals 5 each Midsize Staff Cars 5 each Mini Cargo Vans 1 each Fullsize Cargo Van 1 each Crew Cab Pickup 1 each Fullsize Pickup 2 each Riding Mower 1 each Equipment Trailer 1 each 7 Passenger Mini Van 2 each Fullsize Pickups 1 each Engine Analyzer 1 each Maintenance Software Upgrade 1 each Parts Shelving 1 each Service Reels 1 each Air Compressor I each Freon Recycler 1 each Emission Tester I each Vehicle Hoist 2 each Midsize Pickups 1 each Mini Passenger Van - CNG Powered 5 each Mini Passenger Van 1 each Mini Passenger Van - CNG Powered 3 each Fullsize Passenger Van 1 each Fullsize Passenger Car 10 each Propane Conversions 1 each Midsize Staff Car 1 each Utility Truck 3 each Dump Trucks 1 each Midsize Pickup hereinafter referred to as the "Equipment" ; and WHEREAS, the City Council has determined that the City is in need of the Equipment in order that the same may be used by various City departments; and WHEREAS, pursuant to Section 8-160(d) of the City Code, a contract may be awarded without competition if the Purchasing Agent determines in writing that there exists only one responsible source; and WHEREAS, the Purchasing Agent has determined Municipal Services Group, Inc. , is the onTy responsible source availabTe to the City for this lease- purchase transaction; and WHEREAS, the Purchasing Agent has submitted this sole source determination to the Interim City Manager and the Interim City Manager has approved this determination; and WHEREAS, pursuant to Section 8-160(d) (3) of the Code, all sole source procurements over $50,000 must be approved by the City Council in an open meeting; and WHEREAS, the City desires to enter into a lease-purchase agreement with respect to the leasing of the Equipment; and WHEREAS, the City Council has determined that the lease payments in the sum of $107,682 per quarter are reasonable and proper and represent the fair rental value of the Equipment and sufficient funds to make the lease payments for 1995 are appropriated and available in the City's 1995 budget; NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the Purchasing Agent be, and hereby is, authorized to enter into- a- !Ease-purchase agreement with MunicipalServices- Groups- Inc-.-; for the above-described Equipment in accordance with the following terms and provisions: The lease-purchase agreement shall be for an original term from the date of execution of the agreement through December 31, 1995. The agreement shall provide for renewable one-year terms thereafter, through the life of each item of Equipment, subject to the appropriation of funds needed for lease payments. The total lease term, including the original and all renewal terms, shall not exceed the useful life of the Equipment. ITEM END OF FINAL TERM, IF RENEWED Greens Mower January 1, 2000 Utili-ty Truckster January 1, 2000 Rotary Mower January 1, 2000 Golf Cars January 1, 2000 Pickup w/Dump Body January 1, 2000 Greens Mower January 1, 2000 Patrol Cars January 1, 2000 Patrol Vans January 1, 2000 Storage Boxes January 1, 2000 Light Bars January 1, 2000 Prisoner Cages January 1, 2000 Push Bumpers January 1, 2000 Unitrol Sirens January 1, 2000 Maratrac Radios January 1, 2000 PAC Set Radios January 1, 2000 Pro-Cop Seats January 1, 2000 Propane Conversions - Patrol Cars January 1, 2000 Propane Conversions - Patrol Vans January 1, 2000 Mobile Data Terminals January 1, 2000 Midsize Staff Cars January 1, 2000 Mini Cargo Vans January 1, 2000 Fullsize Cargo Van January 1, 2000 Crew Cab Pickup January 1, 2000 Fullsize Pickup January 1, 2000 Riding Mower January 1, 2000 Equipment Trailer January 1, 2000 7 Passenger Mini Van January 1, 2000 Fullsize Pickups January 1, 2000 Engine Analyzer January 1, 2000 Maintenance Software Upgrade January 1, 2000 Parts Shelving January 1, 2000 Service Reels January 1, 2000 Air Compressor January 1, 2000 Freon Recyr_l er January IL, 21100 Emission Tester January 1, 2000 Vehicle Hoist January 1, 2000 Midsize Pickups January 1, 2000 Mini Pass. Van-CNG Powered January 1, 2000 Mini Pass. Van-CNG Powered January 1, 2000 Fullsize Passenger Van January 1, 2000 Fullsize Passenger Car January 1, 2000 Propane Conversions January 1, 2000 Midsize Staff Car January 1, 2000 Utility Truck January 1, 2000 Dump Trucks January 1, 2000 Midsize Pickup January 1, 2000 The City shall make equal quarterly payments throughout the term of such agreement. If the City leases the equipment for the original term and all successive renewal terms, the payment to Municipal Services Group, will total One Million Eight Hundred Twenty-four Thousand Three Hundred Sixty-three(1,824,863) in principal , plus interest at a fixed rate equal to 6.42% per year, which is a reasonable amount. The City shall have an option to purchase any piece or combination of pieces or all of the Equipment on any quarterly payment date of any term. The option to purchase shall be exercised by paying the quarterly payment due on said date and the unpaid principal due after said date. If the City renews the agreement for all the renewal terms and makes all payments during said terms, the City shall be deemed to have exercised the option to purchase said equipment. This agreement shall constitute only a current expense of the City and shall not be construed to be a debt or pledge of the City's credit or revenues. Section 2. That the Council approves this lease-purchase transaction as a sole source procurement. Section 3. That the effective date of this ordinance shall be December 30, 1994. Section 4. That the amount of One Million Eight Hundred Twenty-four Thousand Eight Hundred Sixty-three(1,824,863) to be provided to the City under the lease-purchase agreement is hereby appropriated for fiscal year 1995 as unanticipated revenue in the appropriate funds for the acquisition of the Equipment in accordance with the terms and provisions of the lease-purchase agreement. Introduced, considered favorably on first reading, and ordered publis ed this 6th day of December, A.D. 1994, and to be present final pass on e 20th day of December, A.D. 1994. yor ATTEST: City Clerk '—a Passed and adopted on final reading this 20th f December, A . 199 . or ATTEST: City Clerk`