HomeMy WebLinkAbout002 - 02/06/2024 - APPROPRIATING FUNDS FOR CHANGE MANAGEMENT RESOURCES TO SUPPORT LEGISLATIVE MANAGEMENT SOFTWARE IMPLEORDINANCE NO.002,2024
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROPRIATING FUNDS FOR CHANGE MANAGEMENT
RESOURCES TO SUPPORT LEGISLATIVE MANAGEMENT
SOFTWARE IMPLEMENTATION FUNDS
A.City staff is actively pursuing several projects,which span many City
services and functions,seeking to modernize the City’s internal operations and digital
footprint for the community.
B.A critical component of each of these projects will be management of the
change from current state operations to the future state under new tools and systems.
C.Legislative Management Software (LMS)is used to improve efficiency and
transparency of the City’s legislative processes,including Council agendas and minutes
as well as agendas and minutes for Council committees and City boards and
commissions.
D.Due to the scope,scale and importance of the project to replace and
implement new LMS,the City Manager has recommended that the project include
dedicated support for project execution,training in change management and capacity
building in managing change throughout the organization.
E.This appropriation is to fund consulting services to provided that dedicated
support.
F.This appropriation benefits the public health,safety and welfare of the
residents of Fort Collins and serves the public purpose of effectively and efficiently
implementing and transitioning to a new LMS,to improve and streamline the resident and
community experience and overall efficiency of the legislative support processes for the
City Council and other City bodies.
G.Article V,Section 9 of the City Charter permits the City Council,upon the
recommendation of the City Manager,to make supplemental appropriations by ordinance
at any time during the fiscal year from such revenues and funds for expenditure as may
be available from reserves accumulated in prior years,notwithstanding that such reserves
were not previously appropriated.
H.The City Manager has recommended the appropriation described herein
and determined that this appropriation is available and previously unappropriated from
the General Fund and will not cause the total amount appropriated in the General Fund
to exceed the current estimate of actual and anticipated revenues and all other funds to
be received in this Fund during this fiscal year.
In light of the foregoing recitals,which the Council hereby makes and adopts as
determinations and findings,BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
FORT COLLINS that there is hereby appropriated from prior year reserves in the General
Fund the sum of THREE HUNDRED SEVENTY-FIVE THOUSAND DOLLARS ($375,000)
to be expended in the General Fund for the Contracted Change Management Resources
to Support Legislative Management Software Implementation:
Effective Date:February 16,2024
Approving Attorney:Carrie Daggett
Introduced,considered favorably on first reading on January 16,2024,and
approved on second reading for final passage on February 6,2024.
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ATfEST:
~•‘Ci
Interim City Clerk