HomeMy WebLinkAbout117 - 09/19/2023 - AMENDING CHAPTER 2, ARTICLE III, DIVISION 1 OF THE CODE OF THE CITY OF FORT COLLINS TO ADD CITY COUNORDINANCE NO.117,2023
OF THE COUNCIL OF THE CITY OF FORT COLLINS
AMENDING CHAPTER 2,ARTICLE III,DIVISION I OF THE CODE OF THE CITY OF FORT
COLLINS TO ADD CITY COUNCIL LIAISON RESPONSIBILITIES
WHEREAS,the City has 25 boards and commissions,created by the City Council by
ordinances,that perform a wide range of functions,including advising City Council and City staff on
areas of particular knowledge or expertise;and
WHEREAS,on November 15,2023,the City Council adopted Resolution 2022-122 creating
an ad hoc committee on boards and commissions (“Committee”)to consider and make
recommendations to improve efficiency and consistency of board and commission processes and
reduce barriers to participation;and
WHEREAS,currently,City Councilmember responsibilities as a liaison to a board or
commission are included in the City Council approved Boards and Commissions Manual,last
approved by City Council in 2016;and
WHEREAS,the Committee discussed removing the City Council board and commission
liaison responsibilities from the Boards and Commissions Manual and adding them in the City Code
in order to make them more accessible;and
WHEREAS,the Committee discussed updating the City Council liaison responsibilities to
make them more consistent with current practices and procedures;and
WHEREAS,on July 19,2023,the Committee recommended adding the updated City Council
liaison responsibilities to the City Code and
WHEREAS,the City Clerk’s Office received input from board and commission members that
they would like more flexibility for boards and commissions to hold joint meetings;and
WHEREAS,on July 19,2023,the Committee recommended to City Council changes to Sec.
2-72 of the City Code that grant more flexibility for joint meetings between City boards and
commissions;and
WHEREAS,the City Council finds that the proposed changes to the City Code are in the best
interests of the City and its residents.
NOW,THEREFORE,BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT
COLLINS as follows:
Section 1.That the City Council hereby makes and adopts the determinations and
findings contained in the recitals set forth above.
Section 2.That Section 2-72(d)of the Code of the City of Fort Collins is hereby amended
as follows:
—1—
Sec.2-72 —Open meetings required;exceptions;joint meetings.
(d)Two or more boards or commissions,committees of boards or commissions,or
representatives from each such board,commission,or committee,may hold a joint meeting if the
subject of the meeting specifically relates to the functions of each participating board or commission,
or if the City Manager or City Council liaison assigned to each of the involved boards or commissions
has approved the joint meeting.
Section 3.That Chapter 2,Article III,Division I of the Code of the City of Fort Collins
is hereby amended by the addition of a new Section 2-82 which reads in its entirety as follows:
Sec.2-82.City Council liaison responsibilities.
City Councilmembers appointed to serve as liaison to a board or commission have the following
responsibilities:
(1)Communicate with the board or commission when Council communication is needed
and to serve as the primary two-way communications channel between Council and the board
or commission.
(2)Take the lead in filling vacancies by reviewing applications,conducting interviews
with candidates for assigned board or commission.
(3)Make decisions about appointment recommendations to the City Council,keeping in
mind the need for fresh perspectives and not primarily based on liaison’s personal preferences.
(4)Serve as the primary City Council contact for the board or commission.
(5)Resolve questions the board or commission may have about the role of City Council,
municipal government,or the board or commission.
(6)Establish contact with the board or commission chairperson and effectively
communicate the role of the liaison.
(7)Serve as Council contact rather than an advocate for or ex-officio member of the board
or commission.
(8)Review the annual work plan of the board or commission and make recommendations
to the City Council regarding the work plan.
(9)Identify and help resolve problems with respect to the functionality of the board or
commission with the assistance of the City Clerk’s Office,City Manager’s Office and the
staff liaison.
(10)Decide whether to grant a request from their assigned board or commission to hold a
joint meeting with other boards or commissions.
Introduced,considered favorably on first reading and ordered published this 5th day of
September,2023,and to be presented for finaLpq~sa e on the 19th day of Septem.t,2023.
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ATTEST:
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City Clerk
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Passed and adopted on final of September,2023.
Clerk