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HomeMy WebLinkAbout066 - 06/21/2022 - APPROPRIATING PRIOR YEAR RESERVES AND AUTHORIZING TRANSFERS OF APPROPRIATIONS FOR THE 215 NORTH MASOORDINANCE NO. 066, 2022 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING PRIOR YEAR RESERVES AND AUTHORIZING TRANSFERS OF APPROPRIATIONS FOR THE 215 NORTH MASON STREET RENOVATION FOR MUNICIPAL COURT AND THE CITY ATTORNEY' S OFFICE AND RELATED ART IN PUBLIC PLACES WHEREAS, Fort Collins Municipal Court moved into its current location on the first floor of the City's office building at 215 North Mason Street in 2007 when the space the Court formerly occupied in the Justice Center at 201 LaPorte Avenue was needed for use by the Colorado Judicial Department; WHEREAS, since 2007, minimal improvements to the space have been made to address the most significant safety and security needs, but little has been done to space needs due to increased caseloads, changes in staffing and operations and expanded programming; and WHEREAS, work has been underway to thoroughly study the Court's current space and future space needs and the staff and consultant team has developed a 15-year and a 30-year preliminary plan addressing standard space requirements for the Court and other needs for Court - related programs and functions and for the City's Attorney's Office municipal prosecutors; and WHEREAS, funding for longer -term improvements for Municipal Court and related functions will be considered as part of the 2023-2024 Budgeting for Outcomes ("BFO") process; and WHEREAS, while next steps on a long-term plan for Court improvements continue, it is necessary to address urgent needs so that the Court and the municipal prosecutors can provide a higher standard of public access and service, meet current hearing schedules, provide appropriate space for increased staff, provide adequate space for defendants to discuss their cases with prosecutors in private, and address safety and security needs for employees and the public; and WHEREAS, this appropriation will address the urgent needs for an interim period while phasing and final plans are approved; and WHEREAS, the planned renovations to be completed with these funds (the "Project") are aligned with the plans that have been developed, so they will be in furtherance of and incorporated into the final plan; and WHEREAS, this appropriation benefits the public health, safety and welfare of the residents of Fort Collins and serves the public purpose of providing adequate space and security needs for employees and the public; and WHEREAS, this Project involves construction estimated to cost more than $250,000 and, as such, City Code Section 23-304 requires one percent of these appropriations to be transferred to the Cultural Services and Facilities Fund for a contribution to the Art in Public Places program ("APP Program"); and -1- WHEREAS, Article V, Section 9 of the City Charter permits the City Council, upon the recommendation of the City Manager, to make supplemental appropriations by ordinance at any time during the fiscal year such funds for expenditure as may be available from reserves accumulated in prior years, notwithstanding that such reserves were not previously appropriated; and WHEREAS, the Interim City Manager has recommended the appropriations described herein and determined that these appropriations are available and previously unappropriated from the General Fund and will not cause the total amount appropriated in the General Fund to exceed the current estimate of actual and anticipated revenues and all other funds to be received in these funds during this fiscal year; and WHEREAS, Article V, Section 10 of the City Charter authorizes the City Council, upon recommendation by the City Manager, to transfer by ordinance any unexpended and unencumbered appropriated amount or portion thereof from one fund or capital project to another fund or capital project, provided that the purpose for which the transferred funds are to be expended remains unchanged, the purpose for which the funds were initially appropriated no longer exists, or the proposed transfer is from a fund or capital project in which the amount appropriated exceeds the amount needed to accomplish the purpose specified in the appropriation ordinance; and WHEREAS, the Interim City Manager has recommended the transfer of $7,000 from the General Fund to the Cultural Services & Facilities Fund and determined that the purpose for which the transferred funds are to be expended remains unchanged; and WHEREAS, Article V, Section 11 of the City Charter authorizes the City Council to designate in the ordinance when appropriating funds for a capital project that such appropriation shall not lapse at the end of the fiscal year in which the appropriation is made but continue until the completion of the capital project; and WHEREAS, the City Council wishes to designate the appropriation herein for the renovation at 215 North Mason for Municipal Court and the City Attorney's Office as an appropriation that shall not lapse until the completion of the project. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That there is hereby appropriated from prior year reserves in the General Fund the sum of SEVEN HUNDRED THOUSAND DOLLARS ($700,000) to be expended in the General Fund for the renovation at 215 North Mason for Municipal Court and the City Attorney's Office. -2- Section 3. That the unexpended and unencumbered appropriated amount of FIVE THOUSAND FOUR HUNDRED SIXTY DOLLARS (5,460) in the General Fund is hereby authorized for transfer to the Cultural Services and Facilities Fund and appropriated and expended therein to fund art projects under the APP Program. Section 4. That the unexpended and unencumbered appropriated amount of ONE THOUSAND FOUR HUNDRED DOLLARS ($1,400) in the General Fund is authorized for transfer to the Cultural Services and Facilities Fund and appropriated and expended therein for the operation costs of the APP Program. Section 5. That the unexpended and unencumbered appropriated amount of ONE HUNDRED FORTY DOLLARS ($140) in the General Fund is authorized for transfer to the Cultural Services and Facilities Fund and appropriated and expended therein for the maintenance costs of the APP Program. Section 6. That the appropriation herein for the renovation at 215 North Mason for Municipal Court and the City Attorney's Office is hereby designated, as authorized in Article V, Section 11 of the City Charter, as an appropriation that shall not lapse at the end of this fiscal year but continue until the completion of the project. Introduced, considered favorably on first reading and ordered published this 7th day of June, A.D. 2022, and to be presented for final passage on the 21 st day of Jj*e, A.D. 2022. or ATTEST: ]. U' City Clerk ` Passed and adopted on final reading this 21 st day of June, A.D. 2022. f i AT' . City Clerk