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HomeMy WebLinkAboutCOLLINDALE GOLF COURSE CLUBHOUSE - Filed GC-GENERAL CORRESPONDENCE - 2003-07-31[UNI � 1 ' • ,111005 TO: Ron Phillips Randy Hensley Kathleen Reavis FROM: Cam McNair DATE: February 9, 2001 RE: Sidewalk at Collindale Golf Course Gary asked that I share the attached design report with you. This is from the Horsetooth Road capital project of the late 1980's. I call your attention to the last paragraph on the first page, in which the sidewalk for the south side of Horsetooth is discussed. I assume that this decision was based on discussions and/or agreements with Parks (Jerry Brown). Now, Collindale has a renovation project for its clubhouse, and the requirements of the planning and development review process are being imposed on that project. The question of sidewalks along Horsetooth has come up again. The issue seems to be whether an internal staff agreement made 13 years ago should cause us to disregard our current standards and policies today. I do not believe that it should. The golf course has installed safety nets to protect the motorists from errant golf balls, and this should similarly protect pedestrians. I believe the liability issue is overstated. In my opinion, we should have the golf club renovation project include the installation of the sidewalk along Horsetooth, as well as any other requirements that would be applicable to private developments. Some time ago, Councilman Chuck Wanner asked about the possibility of installing sidewalks adjacent to City Park Nine golf course, along Taft Hill Road. He received the same answer then about liability concerns from the golf course, as a reason for us not to look for ways to accommodate pedestrians in that area. There are other problems along Taft Hill as well, such as right-of-way limitations, although the golf course and cemetery are City -owned properties. But in reflection, I believe that the liability issue was simply a convenient excuse for doing nothing when we should probably be more imaginative in looking for solutions. Let me know if Engineering can provide further service on this issue. Attachment: 1987 Horsetooth Road Design Report cc: Gary Diede Dave Stringer - Marc Virata - Draft Collindale Sidewalk Memo for Your Review/Input Page 1 From: Jerry Brown To: Gary Diede Date: Thu, Aug 30, 2001 5:18 PM Subject: Draft Collindale Sidewalk Memo for Your Review/Input DT: August 31, 2001 TO: Gary Diede, Transportation Operations Director FIR: Jerry P. Brown, Manager of Golf RE: Re: Sidewalk on Horsetooth, along Collindale Golf Course I am in receipt of your, memorandum dated May 22, 2001, regarding the Sidewalk on Horsetooth, along Collindale Golf Course, wherein Transportation Services states that you continue to believe that the sidewalk along Horsetooth Road adjacent to Collindale needs to be constructed as a part of our development project. Your memorandum also lists the reasons for your position. During various discussions that you and I have had both prior to and after you wrote this memorandum, I explained to you and to some other Transportation Services staff why I don't feel this sidewalk is appropriate. I have also mentioned that members of the City Golf Advisory Board have objected to the construction of the sidewalk. Because of our opinion differences, and in order to try and reasonably resolve this issue, the Current Planning staff held a meeting on July 23, 2001, concerning this issue. At that meeting I believe that we reached a mutual agreement on how to resolve this issue. You noted that Transportation Services would be willing to work with us to determine the most practical alignment and design for this sidewalk in order to minimize the impact on the golf course. We have suggested that this sidewalk should be attached to the curb rather than detached, for the length of where the sidewalk is exposed to potential errant golf balls, and that the sidewalk width in this location be the absolute minimum that is allowable. You generally agreed with these two suggestions, though you said that we would need to submit preliminary plans for the sidewalk for review. In addition, it is our understanding that this new sidewalk must be connected to the existing sidewalk just east of the railroad tracks. That means that we will need to make an application to the railroad and/or PUC for approval to cross the tracks. Because we all believe that this element may take some length of time to be accomplished, we basically agreed that we could seperate the sidewalk portion of the project from the clubhouse portion of the project, in order to allow us to proceed with the replacement of the Collindale Clubhouse later this year once Council approves the financing, which is currently scheduled for September 18. Even though I still oppose the sidewalk, I agreed that it is our intent to construct this sidewalk and the appropriate protective netting in a timely manner, and it is my understanding that you will allow us to proceed with the Clubhouse construction, as long as the sidewalk is constructed once it's alignment and design are approved through your normal review processes as well as the railroad/PUC approval processes. My only request is that this sidewalk project be subject to some sort of public comment/input process, as several golfers, some City Staff, as well as members of the Golf Board have expressed concern over its construction. You also mentioned at the meeting that some sort of potential funding may exist to help us pay for the sidewalk. Please let me know if you agree or not with this memorandum, and how we might better document our agreement. Thank you. ..... _ _ Marc Virata - Collindale Page 1 From: Kathleen Reavis To: Gary Diede; Ron Phillips Date: Thu, Sep 13, 2001 4:49 PM Subject: Collindale Just wanted to let you both know the status of the Collindale sidewalk issue We discussed the sidewalk design issues today at Transportation Coordination (staff from VF Ripley attended as well as City staff) and it seems that the designed proposed by the City's Golf department and VF Ripley will work fine. It is a combination of detached and attached sidewalk. The sidewalk is proposed to be 7' wide and detached with a 6' parkway except for the area that requires the installation of a new protective net. In the area with the netting, the sidewalk will continue to be T wide but will be attached to the curb. VF Ripley will work on trying to get at least 2' of separation between the sidewalk and the netting and associated poles. The netting will be designed so that it can be raised at the bottom to facilitate mowing. The engineering consultants for the Golf department still need to survey the area and VF Ripley will use that information to incorporate the utility needs into their design. They estimated that it will take approx. 2 weeks to get the survey done and then some time to revise the design. The City's Engineering department will work on a cost estimate, including the cost for the new RR xing material/improvements, based on the initial plans that VF Ripley provided today but there may be some additional cost -related issues after they get the plans revised to deal with the utilities. The tree removal issues are really associated with the installation of the new netting, not the sidewalk so that should not be a problem for us. All in all, the sidewalk issues are getting resolved and things seem to be moving ahead smoothly. Thanks for everyone's help and support on this one - I really appreciate it. KR P.S. Jerry P. Brown even told me yesterday that he's no longer opposed to the sidewalk on this project (at least not publicly) so hopefully we're over that hurdle too. He says he had told the Golf staff to also not oppose the sidewalk either. Since they seem to be willing to go along with the City position on this, there may not be any other public process needed related specifically to the sidewalk. Kathleen Reavis Senior Transportation Planner City of Fort Collins - Transportation Planning Office 215 North Mason Fort Collins, CO 80522 phone (970) 224-6140 fax (970) 221-6239 e-mail: kreavis@fcgov.com CC: Cam McNair; Randy Hensley Dave Stringer - Re: Fwd: sidewalk at Collindale Page 1 From: Cam McNair To: Ron Phillips Date: 9/17/02 4:30PM Subject: Re: Fwd: sidewalk at Collindale Ron, 1. 1 believe the history as stated is basically correct. There is a design report, dated 1987, for the Horsetooth Road Widening Project, that includes a paragraph on this sidewalk. At that time, it was agreed between Engineering and Parks staffs (this was before the Transportation Service Area had been created) that a sidewalk on the golf course property would not be needed. However, many things have changed in Fort Collins over the past 15 years, including the Land Use Code, Transportation Master Plans and Street Standards. When the current Collindale renovation project began its design and development review process, current standards were applied. It did not seem appropriate to disregard our current policies and standards because cf an internal staff agreement made 15 years ago. The principles behind the current plans, policies and standards are well documented. The City is growing rapidly, traffic congestion is a problem, and the promotion of pedestrian and other modes of travel is part of the solution. Providing adequate and safe facilities for all modes of travel is a fundamental tenet that permeates everything we do. The sidewalk along the south side of Horsetooth is a necessary pedestrian connection, as evidenced by the "goat path" beside the street where people now walk and jog. How can we require developers and all other property owners in the City to make these types of connections and transportation system improvements, without requiring the same commitment from our own City projects? In February of 2002, Gary Diede (Transportation Operations Director) and Jerry Brown (Manager of Golf) signed a memorandum of understanding which allows for the sidewalk to be constructed. This essentially supercedes the previous staff agreement of 1987. 2. 1 am in no position to comment on how the Golf Board was advised to address this issue. I agree with Kurt that City departments do often have different priorities and agendas, and some conflict is inevitable. We try as staff to work these out in the spirit of compromise and support for the greater good, but boards and commissions are very active proponents for the things that are important to them, and sometimes those discussions are carried out openly and publicly. When we as staff compromise our standards for some higher purpose, we often have to defend those decisions to the board that oversees our functional area. These checks and balances are probably healthy for the most part. Hope this helps. Please forgive my editorializing. Cam PS - Parks/Golf has committed the funds to Engineering for building the sidewalk. Our pedestrian access program and contractor will do the work. Construction is scheduled to start about October 1st. >>> Ron Phillips 09/16/02 09:47PM >>> Cam/Gary, Please see Kurt's inquiry attached. I think I saw a memo or something from the mid-1980's on the so-called agreement. I also think this question was answered once for Mike Powers and Jerry Brown. Will you please draft a response for me? Thanks, Ron >>> John Fischbach 09/16/02 08A9 PM >>> Dave Stringer - Re: Fwd: sidewalk at Collindale Page 2 Please comment. Thanks John >>> Kurt Kastein 09/16/02 08:46PM >>> Hi John, Thanks for the good memo from Ron Phillips bringing me up to speed on the sidewalk at Collindale issue. I have one lingering question and one point to raise regarding the issue. Both are addressed in the August 19, 2002 memo from the Golf Board Members. Could you please specifically address this concern: "Collindale Golf Couse was constructed in 1971, and until 1986 Horsetooth Road was a two-lane street. In 1986/87 the City Engineering Department widened Horsetooth to a four -lane street with a center lane and bike lanes on both sides of the street. They took several feet of then existing golf course rough area for their widening project, without payment or compensation. THe City also agreed at that time that a sidewalk would not he required on the golf course (south) side of Horsetooth Road. THe sidewalk was oversized on the north side of Horsetooth to accommodate pedestrians. The City also paid for several trees to be planted on the golf course along Horsetooth where a sidewalk would have gone." => Is the summary of the history in 86/87 correct? Was there an agreement at the time that a sidewalk would not be required? Second point: The memo states that "we were advised it was inappropriate for one City Division (Goldf) to oppose another City Department (Transportation) in public before the Planning and Zoning Board." => I hear from some City boards FREQUENTLY about how they don't agree with what other departments are doing. We don't want to squelch the Golf Board and forego the opportunity for similar input from them in the future. We need a note back to the golf board on this particular point. Thanks, Kurt CC: Cynthia Cass; Dave Stringer; Don Bachman; Gary Diede; Randy Hensley; Rick Richter; Tom Frazier Polly Ben1. nett R11 e Fwd Sidewalk at Collindale Page 1 From: John Fischbach To: Ron Phillips Date: Wednesday, September 18, 2002 7:19:46 AM Subject: Re: Fwd: Sidewalk at Collindale Thanks, Ron John >>> Ron Phillips 09/17/02 07:38PM >>> John, Below is response on the history of the sidewalk on the south side of Horsetooth adjacent to Collindale Golf Course drafted by Cam and added to by me. Ron >>> Cam McNair 09/17/02 04:30PM >>> Ron, 1. 1 believe the history as stated is basically correct. There is a design report, dated 1987, for the Horsetooth Road Widening Project, that includes a paragraph on this sidewalk. At that time, it was agreed between Engineering and Parks staffs (this was before the Transportation Service Area had been created) that a sidewalk on the golf course property would not be needed. This agreement was related to that specific street improvement project at that point in time, and was not necessarily to apply to future needs. Many things have changed in Fort Collins over the past 15 years, including the Land Use Code, Transportation Master Plans and Street Standards. When the current Collindale renovation project began its design and development review process, current standards were applied. It did not seem appropriate to disregard our current policies and standards because of an internal staff agreement made 15 years ago related to a specific street improvement project. In February of 2002, Gary Diede (Transportation Operations Director) and Jerry Brown (Manager of Golf) signed a memorandum of understanding which allows for the sidewalk to be constructed. This essentially supercedes the previous staff agreement of 1987. The principles behind the current plans, policies and standards are well documented. The City is growing rapidly, traffic congestion is a problem, and the promotion of pedestrian and other modes of travel is part of the solution. The primary issue here is pedestrian safety. Forcing pedestrians to twice cross a very busy arterial street like Horsetooth if they are walking on the south side of the street is putting them at unnecessary risk. Providing adequate and safe facilities for all modes of travel is a fundamental tenet that permeates everything we do. The sidewalk along the south side of Horsetooth is a necessary pedestrian connection, as evidenced by the "goat path" beside the street where people now walk and jog. The City will be harshly criticized if we require developers and all other property owners in the City to make these types of connections and transportation system improvements, without requiring the same commitment from our own City projects. (Ron's earlier email addresses these issues in more detail.) 2. 1 am in no position to comment on how the Golf Board was advised to address this issue. I agree with Kurt that City departments do often have different priorities and agendas, and some conflict is inevitable. We try as staff to work these out in the spirit of compromise and support for the greater good, but boards and commissions are very active proponents for the things that are important to them, and sometimes those discussions are carried out openly and publicly. When we as staff compromise our standards for some higher purpose, we often have to defend those decisions to the board that oversees our functional area. These checks and balances are probably healthy for the most part. Parks/Golf has committed the funds to Engineering for building the sidewalk. Our pedestrian access program and contractor will do the work. Construction is scheduled to start about Polly Bennett Re Fwd Sidewalk at Collindale Page 2;3 October 1 st. Cam >>> Ron Phillips 09/16/02 09:47PM >>> Cam/Gary, Please see Kurt's inquiry attached. I think I saw a memo or something from the mid-1980's on the so-called agreement. I also think this question was answered once for Mike Powers and Jerry Brown. Will you please draft a response for me? Thanks, Ron >>> John Fischbach 09/16/02 08:49 PM >>> Please comment. Thanks John >>> Kurt Kastein 09/16/02 08:46PM >>> Hi John, Thanks for the good memo from Ron Phillips bringing me up to speed on the sidewalk at Collindale issue. I have one lingering question and one point to raise regarding the issue. Both are addressed in the August 19, 2002 memo from the Golf Board Members. Could you please specifically address this concern: "Collindale Golf Course was constructed in 1971, and until 1986 Horsetooth Road was a two-lane street. In 1986/87 the City Engineering Department widened Horsetooth to a four -lane street with a center lane and bike lanes on both sides of the street. They took several feet of then existing golf course rough area for their widening project, without payment or compensation. The City also agreed at that time that a sidewalk would not bE� required on The golf course (south) side of Horsetooth Road. THE sidewalk was oversized on The north side of Horsetooth to accommodate pedestrians. The City also paid for several trees to be planted or The golf course along Horsetooth where a sidewalk would have gone." _> Is The summary of The history in 86/87 correct? Was there an agreement at The time that a sidewalk would not be required? Second point: The memo states that "we were advised it was inappropriate for one City Division (Golf) to oppose another City Department (Transportation) in public before The Planning and Zoning Board." _> I hear from some City boards FREQUENTLY about how they don't agree with what other departments are doing. We don't want to squelch the Golf Board and forego the opportunity for similar input from them in The future. We need a note back to the golf board on this particular point. Thanks, Kurt �olly Bennett Re Fwd Sidewalk at Collindale Page 3< CC: Cam McNair; Cynthia Cass; Dave Stringer; Don Bachman; Gary Diede; Kathleen Reavis; Kendall Payne; Mark Jackson; Randy Hensley; Rick Richter; Tom Frazier Marc Virata - Re. Horsetooth Sidewalk Page 1 From: Cam McNair To: Gary Diede; Jerry P. Brown Date: Mon, Oct 8, 2001 11:49 AM Subject: Re: Horsetooth Sidewalk We have completed an estimate of the cost to install a 7-ft wide sidewalk along Horsetooth Road from the east end of the Collindale Golf Course Clubhouse Project, to connect to the existing sidewalk east of the Union Pacific Railroad. The estimate is $67,000. This estimate includes the concrete sidewalk, excavation and embankment required to install the sidewalk, and extending the Rail Road crossing material to accommodate the sidewalk. Items not included in this estimate are: (1) Moving trimming or removing existing trees, or the mitigation for tree removal; (2) Relocating existing or installing new irrigation systems to accommodate the sidewalk; (3) Re -landscaping or sodding the disturbed areas or installing new landscaping in the newly created parkway area; (4) Relocating the existing netting. (5) Sidewalk along Horsetooth immediately adjacent to the clubhouse itself. I believe we can work around the existing streetlight poles so we did not include a relocation cost for the street lights. We can refine this estimate if need be after the Utility Plans are completed by V.F. Ripley. I would suggest that Parks -Golf transfer the $67,000 into the Pedestrian Accessibility Project account, and Rick Richter can have this sidewalk built with his contractors in 2002. The estimate includes a contingency, so any funds left over after completion of this work will be returned as soon as the contractor(s) have been paid. If this is acceptable, I would ask that Jerry contact Rick or Christie White for account numbers, etc. needed to transfer the funds. CC: Christie White; Dave Stringer; Kathleen Reavis; Randy Hensley; Rick Richter -- Marc Virata - Re: Horsetooth Sidewalk Page 1 From: Jerry Brown To: Cam McNair; Gary Diede Date: Wed, Oct 17, 2001 12:54 PM Subject: Re: Horsetooth Sidewalk Gary - Absolutely. Golf will pay for the other "not included" five items listed. However, rather than "transfer" money from the Golf Fund, I will expect that I will be "invoiced" so that I can create requisitions to pay you for the project. The money will remain in the Golf Fund so that I may continue to earn the interest in the Golf Fund, and because it would take a City Council Ordinance to actually transfer the funds from the Golf Fund to another Fund. I have set up a dedicated account in the Golf Fund for the Collindale Sidewalk/Netting Project, and I will pay invoices to you from it once the work is actually scheduled to begin. I tried calling Rick Richter to talk with him about this, but he is out-of-town and I will be on vacation starting on the 18th through the 29th (making up for the vacation I lost on September 11 th). If need be, we can get together after the 29th to work out the details. Thanks for everything. - Jerry P. >>> Gary Diede 10/12 2:44 PM >>> I would want Jerry to agree that he will pay for the other "not included" five items listed in your estimate below. Otherwise we will have to estimate them and have those monies transferred as well. Gary >>> Cam McNair 10/08 11:49 AM >>> We have completed an estimate of the cost to install a 7-ft wide sidewalk along Horsetooth Road from the east end of the Collindale Golf Course Clubhouse Project, to connect to the existing sidewalk east of the Union Pacific Railroad. The estimate is $67,000. This estimate includes the concrete sidewalk, excavation and embankment required to install the sidewalk, and extending the Rail Road crossing material to accommodate the sidewalk. Items not included in this estimate are: (1) Moving trimming or removing existing trees, or the mitigation for tree removal; (2) Relocating existing or installing new irrigation systems to accommodate the sidewalk; (3) Re -landscaping or sodding the disturbed areas or installing new landscaping in the newly created parkway area; (4) Relocating the existing netting. (5) Sidewalk along Horsetooth immediately adjacent to the clubhouse itself. I believe we can work around the existing streetlight poles so we did not include a relocation cost for the street lights. We can refine this estimate if need be after the Utility Plans are completed by V.F. Ripley. I would suggest that Parks -Golf transfer the $67,000 into the Pedestrian Accessibility Project account, and Rick Richter can have this sidewalk built with his contractors in 2002. The estimate includes a contingency, so any funds left over after completion of this work will be returned as soon as the contractor(s) have been paid. If this is acceptable, I would ask that Jerry contact Rick or Christie White for account numbers, etc. needed to transfer the funds. CC: Christie White; Dave Stringer; Kathleen Reavis; Randy Hensley; Rick Richter Steve Seefeld - Collindale Golf Course Plat Page 1 From: Marc Virata To: Jim Clark; Ron Mills; Steve Olt Date: Wed, Nov 7, 2001 10:04 AM Subject: Collindale Golf Course Plat Just a few things regarding the plat based upon new information I've received: 1) 1 received the comment from Technical Services that none of their previous comments were addressed from the last round. 2) In speaking with Ron Mills, it is my understanding that the plat should be shown as follows: -Proposed easements internal to the site should be shown as "areas" ("emergency access easement" should be changed to "emergency access area"), this is due to the issue of City properties dedicating easements to themselves. There were notations on the plat of "alignments" rather than "easements" (Spring Creek Alignment),"this is fine and no change is needed. -Rolland Moore Drive should be dedicated as right-of-way on the plat as it is owned by CSURF, which is currently as shown, no change is needed. -The plat should have the maintenance and repair guarantees (as currently shown) because of the fact that CSURF owns the to be dedicated right-of-way for Rolland Moore Drive, no change is needed. Let me know of any questions or concerns. I have Technical Services' paper comments, with comments from the previous review if desired. Thanks, Marc Transportation Services Transportation Planning City of Fort Collins MEMORANDUM DATE: May 22, 2001 TO: Jerry Brown, Manager of Golf FROM: Gary Diede, Transportation Operations Director 7 RE: Sidewalk on Horsetooth, along Collindaie Golf Course In regards to the recent proposal at the City's Conceptual Review meeting for the new club house at Collindale Golf Course, Transportation Services continues to believe that the sidewalk along Horsetooth Road adjacent to Collindale needs to be constructed as part of your development project. The following is a I ist a reasons for our position: Most importantly, City Plan and the City's Land Use Code as well as the Multi -modal Level of Service Manual require that new development projects construct facilities such as this sidewalk in order to provide pedestrian connectivity to their site. It is important for public development projects to follow the same requirements that would be placed on a private development. To leave this sidewalk out of your project would be contrary to these City regulations. Transportation Services would be willing to work with you and your staff to determine the most practical alignment and design for this sidewalk in order to minimiize the impact on the golf course. 2. The 1987 letter regarding the Horsetooth widening project only referred to what needed to be done (or not done) by that earlier project given the development patterns at that time. The letter does not read that the sidewalks would never be built, just not as part of that project. Given the extent of development to the east of the golf course today, pedestrian activity is much greater. Also, the City's transportation policies and standards have improved over the last 13 years so pedestrian facilities are now considered to be a much more important component of the community's transportation system. It is not safe to expect pedestrians who are walking on the south side of Horsetooth Road to cross to the north side when the sidewalk ends in front of Collindale Golf Course. The only places on Horsetooth Road that are intended for pedestrian street crossings is at the signalized intersections of Lemay and at Timberline_ Due to the high volume and high speed of traffic on Horsetooth (which is normal for a City arterial street), it is unsafe for pedestrians to try to cross mid -block between these two signalized intersections, therefore the sidewalk system should be continuous on the south side of the street in order to avoid mid -block pedestrian crossings. 4. Connectivity along Horsetooth Road for pedestrians is very important due to the future City trail that is planned along the Union Pacific Railroad. It is our understanding that this trail is being planned by the City's Parks and Recreation department and should be completed within the next several years. 5. Currently, pedestrians are walking along this portion of Horsetooth Road but due to the location of the existing go] f course fencing, they are walking through the edge of the golf course — rather than along the roadway - so they are not protected by the existing fencing. The City's liability should be less (and 210 F. P0. Sox 7;80 • Fort Collins, CO 80322-U;80 • (970) 221-6608 • Fax (970) 221-6239 6. A copy of the comments received from Wes Lamarque of the Stormwater Utility is attached to this comment letter. Additional comments are on red -lined plans and reports that are being forwarded to the applicant. Please conl:act Wes, at 221-6681, if you have questions about his comments. 7. A copy of tlae comments received from Marc Virata of the Engineering Department is attached to this comment letter. Additional comments are on red -lined plans that are being forwarded to the applicant. Please contact Marc, at 221-6750, if you have questions about his comments. 8. A copy of the comment received from Jeff Hill of the Water/Wastewater Department is attached to this comment letter. Additional comments are on red -lined plans that are being forwarded to the applicant. Please contact Jeff, at 221-6674, if you have questions about his comments. 9. The Technical Services Department offered the following comments: a. The subdivision plat matches the legal description and the subdivision plat closes OK. b. There are several references to a note on Sheet 1 but there are no notes on Sheet 1. Should notice be changed to note? C. Please show recording information for Centre Avenue. d. The note about the "Sherwood Lateral Easement to be Determined" is confusing. What is to be determined? Please contact Technical Services, at 221-6588, if you have questions about these comments. 10. GayLene Rossiter of Transfort indicated that no transit stop location is shown on the plans. New transit service on Centre Avenue is scheduled to begin sometime in 2002, upon adoption of the Transfort Strategic Plan. 11. AT&T Broadband (cable TV) indicated that they have no concerns or comments regarding this development proposal. Marc Virata - Collindale Plat Page 1 From: Ingrid Decker To: Brown, Jerry Date: Mon, Dec 17, 2001 3:30 PM Subject: Collindale Plat Jerry - as promised, here it is "in writing"! The current owner of the property is the Fort Collins Capital Leasing Corp. and their attorney is Loring Harkness. They will need to sign the plat as the Owner and as legal counsel for the Owner. The City will sign as the leaseholder, and Zion bank will sign as the deed of trust beneficiary (This is all based on Sec. 2.2.3(c) of the Land Use Code.) Since the City no longer owns the property, the easements that are designated on the plat as "areas" or "alignments" should actually be designated as "easements". Under the lease agreement, the Corporation and the bank need to approve any easements. Carrie suggests that the easiest thing to do would be to set up the plat so that signing the plat covers consenting to the easements. The plat would be accompanied by a cover letter (see Section 8.3 of the lease) from the "City Representative" that sets out the necessary assertions from the lease, and asks the Corp./bank to sign the plat to both approve it, and consent to the easements. Sorry this got so complicated, Jerry, but I'm glad we caught it before we created a big mess! If you have any further questions or concerns, please contact Carrie or me. Thanks, Ingrid Ingrid Decker Assistant City Attorney City of Fort Collins (970) 221-6520 CC: Daggett, Carrie Marc Virata - Fwd: Collindale Plat _ — --- „rn.,T _ __�,_ Page 1 From: Jerry Brown To: Alan Krcmarik; Dbrook@vfavfr.com; Marc Virata; Ron Mills Date: Mon, Dec 17, 2001 4:01 PM Subject: Fwci: Collindale Plat Alan - Today I was informed by the City Attorney's Office (copy of e-mail attached) that the City of Fort Collins is no longer the actual owner of the 3.227 acre site at Collindale Golf Course where the new Collindale Clubhouse and parking lot will be constructed. That means that John Fischbach is not the person who signs the Plat as owner, nor is the City Attorney the Attorney for the property, which means they don't sign it either. It seems that the Fort Collins Leasing Corporation, who borrowed the money from Zion's Bank, is the actual owner. That means that the Plat will need to be revised appropriately. Also, it means that there now needs to be dedicated easements from the "Corporation" to the "City", just as with any other "private sector" development. In addition, we will need to determine who signs what documents (Corporation President, Corporation Attorney, Bank, etc.???), and we will need to get a new title document for the property since the one we were using was from August, prior to the property transfer in October. There may be some other ramifications also, but I'm not aware of them at this moment. Anyway, please look at the attached e-mail, and please schedule a meeting with me at your earliest convenience so we can determine a new course of action. Thank you. - Jerry P. CC: "mrankin@vfavfr.com"@FC1.GWIA; Julie Depperman; Steve White Cultural, Library, and Recreational Services Golf Division City of Fort Collins vIEMORaNDUM OF UNDERSTANDING DATE: February 21, 2002 TO: Gary Diede, Transportation Operations Director FROM: Jerry P. Brown, Manager of Golf RE: Collindale Golf Course Sidewalk Along Horsetooth Road I am in receipt of your memorandum dated May 22. 2001, regarding the requirement for a new sidewalk to be buil-. at Collindale Golf Course along Horsetooth Road, wherein Transportation Services states that such a sidewalk needs to be constructed as a part of our Collindale Golf Course Clubhouse development project. Your memorandum also lists the reasons for your position. In a meeting held on July 23. 2001. you noted that Transportation Services would be willing to work with us to determine the most practical alignment and design for this sidewalk in order to minimize the impact on the Golf Course. As you are aware. we have suggested that this sidewalk should be attached to the curb rather than detached. for at least the lenath of where the sidewalk is exposed to potential errant golf balls and where the first fairway at Collindale is closest to the street. We also suggested that the sidewalk width in this location be the absolute minimum that is allowable. You generally agreed with these suggestions, though you did say that kve would need to submit preliminary plans for the sidewalk for review. which we have done. In addition, it is our understanding that this new sidewalk must be connected to the existing sidewalk just east of the railroad tracks. That means that we will need to make an application to the Railroad and/or PUC for approval to cross the tracks. Because the possibility exists that receiving, this final approval may take some unknown length of time to be accomplished, we both hasically agreed that we could separate the sidewalk portion of the project from the clubhouse portion of the project, in order to allow us to proceed with the replacement construction of the new Collindale Clubhouse starting in March, 2002. Therefore. I agree that it is our full intention to construct this new sidewalk on Collindale Golf Course along Horsetooth Road.. in a timelv manner: and I also a�aree to install protective netting adjacent to this new sidewalk for the length that we feel the sidewalk could be exposed to potential errant golf balls. It is my understanding that you will allow us to proceed with the Clubhouse construction, as long as the sidewalk is constructed once it's alignment and design are approved through your normal review processes as well as the Railroad/PUC approval processes. Citv P,irk Nine Golf Course • 411 South Brvan Avenue • Fort Collins, CO 80521 • (970) 221-6650 Collindale Golf Course • 1441 East Horsetootn Road • Fort Collins, CO80525 • (970)221-6651 Sout hRid� e Golf Course • 5750 South Lemav Avenue • Fort Collins, CO 80525 (970) 226-2828 Golt ildministr ition • 213 North Mason Street, 3rd Floor • PO. Box,580 • Fort Collins, C0805224)5 30 • (I-)70)''?1-6350 • FAX (970) 2211-6586 Towards that end, the Golf Division agrees to "escrow" the costs to design and build the sidewalk and netting; as described above, by creating a separate budget account for it. With regard to the review process. I also hereby request that this sidewalk project be subject to some sort of public input/comment process, as several golfers and members of the City Golf Advisory Board have expressed concern over its construction. Thank you very much for your cooperation. c: Michael W. Powers, Executive Director of Cultural, Library; and Recreational Services Golf Board Members Marc Virata - Memo of Understanding Re: Collindale/Horsetooth Sidewalk Page 1 From: Jerry Brown To: Gary Diede Date: Thu, Feb 21, 2002 12:53 PM Subject: Memo of Understanding Re: Collindale/Horsetooth Sidewalk MEMORANDUM OF UNDERSTANDING DT: February 21, 200:2 TO: Gary Diede, Transportation Operations Director FR: Jerry P. Brown, Manager of Golf RE: Collindale Golf Course Sidewalk Along Horsetooth Road I am in receipt of your memorandum dated May 22, 2001, regarding the requirement for a new sidewalk to be built at Collindale Golf Course along Horsetooth Road, wherein Transportation Services states that such a sidewalk needs to be constructed as a part of our Collindale Golf Course Clubhouse development project. Your memorandum also lists the reasons for your position. In a meeting held on July 23, 2001, you noted that Transportation Services would be willing to work with us to determine the most practical alignment and design for this sidewalk in order to minimize the impact on the Golf Course. As you are aware, we have suggested that this sidewalk should be attached to the curb rather than detached, for at least the length of where the sidewalk is exposed to potential errant golf balls and where the first fairway at Collindale is closest to the street. We also suggested that the sidewalk width in this location be the absolute minimum that is allowable. You generally agreed with these suggestions, though you did say that we would need to submit preliminary plans for the sidewalk for review, which we have done. In addition, it is our understanding that this new sidewalk must be connected to the existing sidewalk just east of the railroad tracks. That means that we will need to make an application to the Railroad and/or PUC for approval to cross the tracks. Because the possibility exists that receiving this final approval may take some unknown length of time to be accomplished, we both basically agreed that we could separate the sidewalk portion of the project from the clubhouse portion of the project, in order to allow us to proceed with the replacement/construction of the new Collindale Clubhouse starting in March, 2002. Therefore, I agree that it is our full intention to construct this new sidewalk on Collindale Golf Course along Horsetooth Road, in a timely manner; and I also agree to install protective netting adjacent to this new sidewalk for the length that we feel the sidewalk could be exposed to potential errant golf balls. It is my understanding that you will allow us to proceed with the Clubhouse construction, as long as the sidewalk is constructed once it's alignment and design are approved through your normal review processes as well as the Railroad/PUC approval processes. Towards that end, the Golf Division agrees to "escrow" the costs to design and build the sidewalk and netting as described above, by creating a separate budget account for it. With regard to the review process, I also hereby request that this sidewalk project be subject to some sort of public input/comme-nt process, as several golfers and members of the City Golf Advisory Board have expressed concern over its construction. Thank you very much for your cooperation. c: Michael W. Powers, Executive Director of Cultural, Library, and Recreational Services Golf Board Members Marc Virata - Memo of Understanding Re: Collindale/Horsetooth Sidewalk Page 2 CC: Marc Virata; Mike Powers Marc Virata Inspection Fees and DCP for Collindale Golf Course Page 1 From: Marc Virata To: Steve White Date: Fri, Apr 19, 2002 10:23 AM Subject: Inspection Fees and DCP for Collindale Golf Course Steve, The City Engineering Inspector calculated inspection fees pertaining to the project and came up with a total of $676.00. The breakdown for this is as follows: fire line - 80 LF pipe = $48.00 fire line - 80 LF trench = $48.00 1 san sewer service = $60.00 1 2" service = $60.00 550 LF of 6' walk = $400.00 1 drive approach = $60.00 Total = $676.00 This total plus the DCP Permit fee of $150.00, gives a total of $826.00 Per our conversation yesterday, you had authorized the charge number 50839500.528220.3 which was given to me by Rachel Palmer, to be used for the $826.00 amount. This information is being sent to Christie White in Engineering to initiate the processing. With the pre -con and DCP meeting scheduled on 4/30, the DCP will be issued that day. I will be out of the office from 4/23-5/6, though the City Engineering Inspector will be available at 10am on 4/30 to conduct the meeting and have the permit issued, which I will have prepared in advance of my absence. I will send notice to our typical DCP contacts regarding this meeting shortly. Let me know of any concerns regarding this and thanks for all of your assistance CC: Christie White; Jerry Brown; Lance Newlin; Rachel Palmer Marc Virata - Fwd: Inspection Fees and DCP for Collindale Golf Course Page 1 From: Christie White To: Kevin Rose Date: Mori, Apr 22, 2002 8:03 AM Subject: Fwd: Inspection Fees and DCP for Collindale Golf Course Good Morning Kevin, Per the attached memo, please do a JE from Operation Services charge No. $826.00 from 50839500.528220.3 To - $150.00 DCP Permit 360100.322102 $676.00 Construction Inspection 360100.341123 If you have any questions please give me a call X6606. Thanks. Christie CC: Dave Stringer; Marc Virata; Rachel Palmer; Steve White pedestrian safety improved) if the sidewalk were built and located so that the fencing protected the pedestrians who are currently using this path from errant golf balls. We will be glad to meet with you and your project coordinator, Linda Ripley, to address this issue for your project. Please contact me if you have any questions or concerns. Thank you. CC: Ron Phillips, Executive Director, Transportation Services Don Bachman, Policy & Budget Manager, Transportation Services Randy Hensley, Transportation Planning & Parking Manager Kathleen Reavis, Senior Transportation Planner Tom Reiff Transportation Planner Cam McNair, City Engineer Dave Stringer, Development Review Engineering Supervisor Cameron Gloss, Current Planning Director Steve Olt, Current Planner June 12, 2001 Current Planning Department City of Fort Collins 281 North College Avenue Fort Collins, CO 80521 RC: Planning Objectives for Collindale Golf Clubhouse Dear Steve Olt, The proposed development presented here is to replace the existing Collindale Golf Course Clubhouse with a new clubhouse and expanded parking. The site is located near the south east comer of Horsetooth Road and Lemay Avenue, and is zoned POL — Public Open Lands. The Clubhouse site, and associated Golf Course is located on an un-platted piece of land. For the proposed improvements, a defined project boundary has been established, defining the area for limit of improvements. In establishing the Clubhouse site boundary, a right of way will be dedicated to Horsetooth Road. The projects gross area is 3.86 acres, with .92 acres of right of way for Horsetooth Road, for a net area of 2.93 acres. The project includes the demolition of the existing clubhouse, construction of new clubhouse, expanded parking areas, a sidewalk adjacent to Horsetooth Road for the length of the project boundary, and landscape improvements adjacent within the project boundary. The site design achieves both the functional needs of the golf course, and addresses design policies of the Fort Collins Land Use Code. The relationship of the clubhouse to the golf course, requires it to be positioned to maintain visibility directly to critical course tee boxes from the building. The building is also a key destination point where golfers check in prior to play, and can return following their game; thus, the location of the building is important for visitors arriving and players returning in fi•om the course. With these considerations, and the desire to save the existing mature trees on site, the most advantageous location for the new facility is the same as the existing building. In keeping the building location the same, the parking lot, and curb cuts also remain close to their original configuration. However, upgrades to the parking lot such as setting back away from Horsetooth, providing landscape islands, and increasing parking spaces made it necessary to expand the parking lot further to the east. Expansion to the west would have required removal of mature existing trees. In order to bring the new building closer to the public street and to maintain a strong pedestrian connection to the public street sidewalk the project proposes to provide a porte cochere at the building's main entrance oriented to Horsetooth Road. This porte cochere will provide a link from the building to Horsetooth Road, and also fulfills the build to line requirements as outlined in the Land Use Code. An enhanced crosswalk connects the main entrance with the public sidewalk along Horsetooth. In addition, a small plaza with special paving, accent plantings and a focal element is planned at this pedestrian entrance to the project. The proposed pedestrian connection does not meet the definition of "connecting walkway" because it crosses a drive aisle and request for modification has been submitted separately. Tile construction of the new clubhouse facilities is anticipated to begin in the Fall of 2001, and be completed by Memorial Day of 2002. The proposed plan was presented at a Conceptual Review Team meeting and the following outlines how some of the items discussed at that meeting are being addressed. The proposed design provides for a secure bicycle parking area adjacent to the main entry. The proposed building will tie into existing utilities located on Horsetooth Road, and the existing; septic system will be abandoned. A trash enclosure with recycling bins is planned for, and will be screened with a decorative wall and landscaping. Other areas of new landscaping will incorporate low water use plant material. The proposed plan will meet all applicable city codes and requirements, as discussed. Following are items which address the Principles and Policies of the City Plan, as applicable to Collindale Golf Course Clubhouse Project. LU-2.2, concerning City character and sense of place The applicant has decided to construct a new building and improve upon the surrounding grounds in order to kcep with the City's evolving character. The improvements will enhance the quality of the sense of recreation at this place, while finding inspiration from the agrarian history of the region. LU-3.3, concerning established development regulations The uses on this site will not change from those previously accepted there. T-5.1, T-5.2, T-5.3, concerning land use, proximity of connections, and continuity The Clubhouse's restaurant is open to nearby residents and workers to walk to, and with the improvements being made will offer a higher quality dining atmosphere to be available to the, neighborhood. Also included in the site improvements on this project is the sidewalk along Horsetooth Road, making a more convenient pedestrian connection to adjacent properties. T-6.2, concerning intersection improvements. The applicant intends to use stop striping for crosswalks at each of the drive cuts to Horsetooth Road. T-7.1 concerning pedestrian facilities The walk along Horsetooth will have the pedestrian scale elements of a porte-cochere connected to the entry of the Clubhouse. It will feature annual, perennial and shrub beds, as well as a special paving and patterns offering pedestrian interest as well as readily seen identity for the Clubhouse. T-8.2 concerning site improvements The improved .site will include painted crosswalks connecting the sidewalk across the drive entries and exits along Horsetooth. CAD-1.3 concerning streetscape design The streetscape along Horsetooth has shade trees and will include art and the amenities of flowers and shrubs featured where the poste cochere extends toward Horsetooth. CAD-3.1 concerning visual quality and uniqueness of commercial architecture The architecture for the clubhouse recalls the timeless simplicity of the "destination lodge", emphasized by the permanence of its location within the established and mature landscape. CAD-4.2 concerning lighting and landscaping The lighting on site is designed to illuminate parking area, pedestrian connections, and exterior gathering spaces, and no light will spill off site. The new landscape associated with this proposal is limited to spaces directly adjacent to the building and small areas disturbed by construction. The design intent for the new landscape areas is to provide a show of color, and transition to the surrounding spaces through predominate use and demonstration of water conservatives plant materials. The streetscape along Horsetooth has existing shade trees in a lawn area, and will remain essentially intact with the addition of a sidewalk and increased landscape area, an informal hedge will screen the parking area. The planting areas at the clubhouse will have a focus on use of low water use plants, while providing color and interest through most of the year. NOL-2.2 concerning maintaining access to public open lands The Golf Course and Clubhouse are zoned public open lands by the city and open to the public. GM-1.5 concerning tightening restrictions on growth outside community The site and its usage already exist in the community, and so do not cause any growth outside the community. CD-3.2 concerning improvement of pedestrian linkages along commercial corridors The walk along Horsetooth will be enhanced by the improvements to the Clubhouse site including the walk, the landscape, and the crosswalks. UGE-2.3 concerning sense of rural character reflected by open lands between coinmunities. The Golf Course and Clubhouse remain public open lands which separate at least two residential communities. ROLE-1.1 concerning providing opportunities for relaxation and other activities and managing such lands. The improvements to the Clubhouse make it more conducive to facilitating public group activities, such as small conferences, meetings, celebrations and the like, while also maintaining the outdoor setting of the golf course for public use. August 7, 2001 Mark Virata City of Fort Collins Development Review Engineer 281 North College Avenue Fort Collins, Colorado 80524 RE: Collindale Golf Course Variance Request Dear Mr. Virata: We are writing this letter on behalf of the City of Fort Collins Golf Course Department. We are requesting a variance regarding the improvements for the City of Fort Collins' Collindale Golf Course. As per section 19.3 of the Larimer County Urban Area Street Standards, the minimum off-street parking setback shall be 50' from an arterial street measured from flowline to flowline. The improvements proposed for the site place the minimum off-street parking setback at 287. Therefore, a variance concerning this issue is required. The golf course has an existing off-street parking setback of 15.4', so by moving the proposed parking back an additional 13.3' from Horsetooth Road, the proposed improvements are making an existing condition better. Sight triangle easements are shown on the plans to create a safer exit onto Horsetooth Road from both parking lot entrances. The alternative to obtaining a variance is to make the parking lot conform to the setback requirement by shifting the parking lot and drives southward. It should be noted that this alternative would push both the building and parking southward and would encroach onto the golf course playing area. In conclusion, the proposed improvements for the Collindale Golf Course are designed to provide at safe and cost effective project for the City of Fort Collins. We feel that granting the project a variance on the minimum off-street parking distance is justifiable. If you have any questions, please contact either Bryan Clerico or myself. Sincerely, S. A. Miro, Inc. Ted A. Borstad, P.E. .associate Principal CC. Steve Olt Jerry Brown Frank Vaught BEC\bc\0I068TAFcJobs2001\01068 V-F Collindale\admin\corresp\VARIANCE.doc S. A. MIRO, INC. 3500 John F. Kennedy Parkway Suite 310 Ft. Collins, Colorado 86525 FAX 970-266-0276 Tel 970-266.1900 Interoffice Memorandum Date: 8/27/01 To: Cam McNair, City Engineer Thru: Dave Stringer, Development Review Managef From: Marc Virata, Development Review Engineer — RE: Variance Request for Collindale Golf Course Clubhouse PDP Ted A. Borstad with S.A. Miro, Inc., on behalf of CLRS — Golf Division has submitted a variance request to the "Larimer County Urban Area Street Standards" (LCUASS). This variance request is per 19.3 of LCUASS, which specifies the minimum off-street parking setback from a public street. The minimum off-street parking setback is required to be 50' from an arterial street. The proposed change to the existing golf course will provide for a setback of 28.7'. While this falls short of the standard, this will improve the existing condition where the setback is currently 15.4'. The engineer feels that the granting of this variance request is justifiable. Given that this PDP submittal is a remodel of an existing facility where the parking setback does not meet City Standards, the existing condition is not viewed as an unsafe condition, and the proposed improvements would increase the setback, it would appear that the granting of the variance request would not be detrimental to the public good. Please see the attached documentation for additional information. Please inform me of any concerns you might have or if there is any additional information I can provide.