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HomeMy WebLinkAboutMinutes - Read Before Packet - 11/24/2020 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Minutes - November 23, 2020 City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: November 23, 2020 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Kristin Stephens, City Manager Darin Atteberry, Deputy City Manager Kelly DiMartino, City Attorney Carrie Daggett, and City Clerk Delynn Coldiron (all by video-conference call) met on Monday, November 23, and the following summarizes the discussions that began at 7:05 a.m. November 24 Adjourned Meeting and Work Session Agenda items for November 24 were reviewed. • There was discussion about meeting logistics. This Council meeting will be remote, using the same Zoom link for both the work session and adjourned meeting. Public participation for the adjourned meeting will be available in three ways: by phone, online through Zoom and by email. Details related to the order and timing of the meeting include: o The work session will start at 4:30 p.m. with a discussion on the Council vacancy. o Tom Gonzales, Larimer County Public Health Director, will provide a COVID update following this item. o The adjourned meeting will start at 6:00 p.m. where Council will consider the Timberline Church Rezoning. o The work session will start again, after the adjourned meeting, to continue with discussion on Our Climate Future and Metro Districts. It was noted that the Connexion update originally planned for November 24 was moved to help facilitate Council’s agenda. The item has been rescheduled for December 22, 2020. December 1 Regular Meeting Draft agenda items for December 1 were reviewed. • Kingfisher Natural Area – This is second reading of this item. The item resolves a boundary line question and gives the City the access it needs on neighboring property. No concerns are expected. Leadership Planning Team Meeting November 23, 2020 Page 2 of 5 • Roof Hail Damage – This item reviews additional expenses related to roof repairs that are expected to be covered with insurance payments. This item was discussed with the Council Finance Committee. • CARES Funding transfer to Water/Wastewater Funds – There were no questions related to this item. On a separate note, there was discussion about whether CARES funding could be used to help cover delivery fees for restaurants. A Request for Proposal for delivery service to be funded by CVRF dollars was issued. A related agreement is expected to be executed today with assistance for businesses to start this week. • Larimer County Regional Transportation Capital Expansion Fees – This is an item that comes to Council annually. As part of Consent Calendar follow up, the Mayor plans to speak about how Fort Collins has benefited from these fees and to encourage Larimer County to work with other jurisdictions to collect similar fees. • Dissolution of Block 23 Metro Districts 1-2 – In 2016, Council approved the Service Plan for these Districts. At the time of adoption, the Service Plan was intended to enable the Districts to function in a limited administrative capacity but not to issue any debt or begin full operations until a service plan amendment was approved by City Council. The Boards of Directors of the Districts have recently adopted a joint resolution calling for the dissolution of the Districts and asking the City Council to consent to this dissolution. • Larimer County Jail Expansion - Larimer County has asked for a deferral of the payment of a portion of the water and sewer plant investment fees (PIFs) for the County’s jail expansion project. The PIFs are typically due at the beginning of projects when a water service permit is issued. The County has asked for the ability to pay the remaining balance when the County grows into its full use of water at the expanded jail. This deferral would help Larimer County manage project costs. • Three Mile Plan - The Plan is a policy document for coordinating future annexation and provision of services. Cities are required to complete a plan covering the area within three miles in any direction from its municipal boundary. The Plan describes the general location, character, utilities, and infrastructure for areas of potential annexation. This State-required annual update is routine and recurring and highlights the changes to approved plans and other documents applicable to those areas defined in the State Statues over the past year. • Assistant Municipal Judges – This item considers the employment contract for two additional Assistant Municipal Judges. This will enable additional coverage and scheduling options when there are needs to cover for the Chief Judge. • Performance Reviews for City Manager, City Attorney and Chief Judge – This Resolution is coming forward for Council consideration to document the process that was completed related to Council employee reviews. Generally, salary ordinances would follow annual evaluations and would document the process. However, since there are no salary ordinances moving forward this year, this Resolution will serve to document the process and allow Councilmembers the opportunity to provide comments about related performance, etc. Leadership Planning Team Meeting November 23, 2020 Page 3 of 5 • Staff Report – Remington Stormwater Project Update – This item will be rescheduled due to the size of the December 1 agenda. • Mobile Home Park Rezonings – This will be scheduled as six separate hearings to ensure a separate record is created for each. Staff will provide an overview presentation about how the criteria were applied. Following that, each hearing will have opportunity for the property owner to present/provide comment, give the public a chance to provide comment, and provide opportunity for rebuttal from the property owner. The Planning & Zoning Board considered these items and approved each with a vote of 5-1; one board member was absent. 6-Month Calendar: • December 8 o This work session is scheduled to start at 4:30 p.m. The work session will include:  Possible Charter Amendments.  Plastic Pollution Ballot Measure.  Update on Equity Indicators.  Housing Strategic Plan. Related to the Charter amendments item, staff will be presenting a number of proposed Charter amendments including several related to elections, many of which were reviewed by the Election Code Committee, some related to Finance items, and some related to organization structure and residency requirements. Many of these are simple clean-up items. The City Manager and City Attorney will be covering some of these items in their upcoming 1x1 meetings with Councilmembers. • December 15 o Springer-Fisher Annexation was added to the calendar. This item will consider a related initiating resolution. If approved, a public hearing on this item will be scheduled for January 19, 2021. o Montava Development Request for Augmentation Water was added to the calendar. With this item the developer will be asking for Council support to lease water to Montava, or some related entity, to enable the development of a groundwater source for treated water to be provided to the Montava development by a new water provider. • December 22 o Work Session on the Ethics Process has been added to the calendar (rescheduled from December 15). o Connexion update has been added to the calendar (rescheduled from November 24). • January 5 o Council Vacancy and Selecting a New Mayor Pro Tem item was added to the calendar. o Staff Report: Poudre River Whitewater Park Update was added to the calendar. Leadership Planning Team Meeting November 23, 2020 Page 4 of 5 Deputy City Manager DiMartino: • Noted that some of the next step actions related to the Reimagine Boards and Commissions project that require public engagement have not triggered a lot of public interest due to COVID and the other things on people’s minds right now. In lieu of a work session, staff plans to bring forward Code changes in the 1st quarter of 2021 and will provide a thorough update to Council through a memo. • Noted she confirmed with staff that the landscaping work at the I-25 and 392 interchange has not yet been completed. The work is scheduled to be completed during the Spring of 2021. Staff will continue to monitor progress and ensure that the work meets the design requirements that are in place. City Manager Atteberry: • Noted he is finalizing his selection for the Deputy City Manager position and expects to make an announcement soon. He thanked Council and all others who have been a part of the process. He added that he plans to recruit for the Executive Director for Utilities next. • Noted the change in classification related to COVID has moved to red and that related restrictions are scheduled to start at 5 p.m. on Tuesday, November 24. He also noted the difficulty this is expected to create for restaurants and breweries in particular. Related to the new COVID restrictions there was discussion about the Gardens on Spring Creek and associated impacts on the Gardens of Lights event. Staff has strict safety protocols in place and is doing everything possible to ensure that the tickets that have already been sold to upcoming events can be honored. Staff is continuing conversations with the Health Department about the variance process and how to apply similar criteria as to what is being done with the Denver Botanic Gardens. • Noted he will be participating, along with City Attorney Daggett, in an all-day mediation session related to the environmental impacts at the landfill. Outcomes of the mediation will be provided to Council once available. • Noted the information provided in Thursday packets regarding business assistance. He added how grateful business owners are who have received this assistance and that they are looking forward to the possibility of additional funding through CARES 2. Mayor Troxell: • Participated in a meeting on Saturday organized by the National League of Cities with the Biden transition team. The meeting focused on transportation and the Mayor was able to speak to transportation, technology and drones. He added there was a large contingent of the transition team participating, including those with perspectives related to equity and engagement. • Noted he is participating, along with Mayor Pro Tem Stephens, in the North Front Range Metropolitan Planning Organization (NFRMPO) meetings to help with the transition as the Mayor Pro Tem moves to her elected office of County Commissioner. Leadership Planning Team Meeting November 23, 2020 Page 5 of 5 • Noted the new digital billboard that has been installed at the northwest corner of the I-25/Harmony Road intersection. The City Manager shared a picture. There was discussion about how disappointing this is. • Learned that land adjacent to the Northern Colorado Regional Airport has a metro district. He was surprised that the Airport Commission was not alerted to this. It was suggested that this be a regular topic for Commission discussion. Meeting adjourned at 8:54 a.m.