The URL can be used to link to this page

Home My WebLink AboutMemo - Mail Packet - 5/19/2020 - Memorandum From Marsha Hilmes-Robinson Re: City Of Fort Collins Floodplain Management Public Information Committee Report UpdateUtilities electric  stormwater  wastewater  water 700 Wood St. PO Box 580 Fort Collins, CO 80522 970.221.6700 970.221.6619 fax  970.224.6003 TDD utilities@fcgov.com  fcgov.com/utilities MEMORANDUM DATE: May 8, 2020 TO: Mayor and City Council Members THROUGH: Darin Atteberry, City Manager Theresa Connor, Interim Utilities Executive Director Matt Fater, Interim Deputy Director, Water Engineering and Field Services Ken Sampley, Director, Civil Engineering/Stormwater and Floodplain Program Manager FROM: Marsha Hilmes-Robinson, Floodplain Administrator RE: City of Fort Collins Floodplain Management Public Information Committee Report Update In 2014, the City of Fort Collins brought together internal and external stakeholders to review and develop flood awareness public information messaging. A report in 2014 outlined target areas and audiences, messages and projects. The committee has met annually and numerous projects have been implemented. At the beginning of 2020, a more comprehensive effort to update the plan took place and included a series of four meetings with stakeholders. The attached 2020 report documents the revised target areas and audiences, messages and projects that will help guide Fort Collins Utilities and the committee’s stakeholders during the coming years. This effort receives credit under FEMA’s Community Rating System (CRS). The CRS is a program that provides an incentive for communities to go beyond the minimum FEMA requirements for floodplain management. A benefit for participation in the program is discounted insurance premiums for residents and businesses that purchase flood insurance. Fort Collins currently holds a Class 2 CRS rating, which results in up to a 40% discount on flood insurance premiums. However, even more important than the insurance discount is the improved health and safety of the community. The report has been included with the City Council packet on the City Docs portion of www.fcgov.com. More specifically, the report can be found at: http://citydocs.fcgov.com/?dt=MAIL+PACKET&dn=CITY+CLERK&vid=218&cmd=showdt DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Please contact Marsha Hilmes-Robinson at 970-224-6036 or mhilmesrobinson@fcgov.com, if you have any questions about the report or the CRS program. DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 1: Background City of Fort Collins Floodplain Management Public Information Committee: A Program for Public Information In Support of FEMA’s Community Ra�ng System. April 2020 DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Fort Collins Utilities Table of Contents Chapter 1: Background Chapter 2: PPI Committee Chapter 3: Community’s Public Information Needs Chapter 4: Community Messages Chapter 5: Outreach Projects Chapter 6: Flood Response Public Information Chapter 7: Program Adoption and Evaluation Appendix City of Fort Collins Floodplain Management Public Information Committee: A Program for Public Information Executive Summary The City of Fort Collins, Colorado is a community of approximately 174,800 people along the Colorado Front Range. Fort Collins is subject to both flash flooding and river flooding. The City has a comprehensive floodplain management program that includes public information and preparedness as a main focus. Fort Collins participates in the Federal Emergency Management Agency’s Community Rating System (CRS). The CRS is a voluntary incentive program that provides flood insurance discounts to communities that go above and beyond the minimum standards for floodplain management. One of the activities credited under the CRS is public outreach. In 2014, the City initiated a review of the existing outreach efforts related to flooding. As part of this review, a committee, the City of Fort Collins Floodplain Management Public Information Committee, was formed. This committee was composed of internal and external stakeholders with the goal of developing a “Program for Public Information” that would guide the City of Fort Collins in the coming years. A Program for Public Information was developed and updated annually. DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Fort Collins Utilities Executive Summary (continued) In January 2020, an update to the 2014 plan was initiated. The committee, which included some original members along with several new members, met four times in January and February. The Committee’s task was to review public information efforts that currently exist in the community, assess the community’s needs, develop consistent messages and identify projects to convey those messages. By gathering this group of internal and external stakeholders, partnerships were developed to create consistent messaging for the public related to flooding. As part of the community needs assessment, the committee re-evaluated the current target areas and audiences. The committee then developed ten Community Message Topics: • Know Your Flood Hazard • Insure Your Property for Your Flood Hazard • Protect People from the Hazard • Protect Your Property from the Hazard • Build Responsibly • Protect Natural Floodplain Functions • Flood Warning • Play It Safe in Recreation Areas • Urban Flooding • Travel Safe One or two specific messages were identified for each topic. Previously there had been three to four messages per topic. However, in order to try to have the message used consistently, the number of messages was reduced. The committee paid close attention to using already established messages from stakeholders such as the Red Cross and National Weather Service. Numerous public information and education projects are already being implemented by the City of Fort Collins and the stakeholders on the committee. These existing projects will be revised and updated to reflect the new messaging developed by the committee. Stakeholders have agreed to help support and sponsor these existing projects in various ways. The additional coordination will provide increased visibility and credibility to the messages. Several new projects were also discussed and will begin to be developed in 2020. The work of the stakeholders since 2014 has been significant and has resulted in close coordination on projects that promote flood awareness in the community. The efforts of the City of Fort Collins Floodplain Management Public Information Committee will have a long-term impact on the resiliency of the Fort Collins community to the impacts of flooding. DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 1: Background Fort Collins Utilities 1 Chapter 1: Background Fort Collins, Colorado is located along the Front Range, 65 miles north of the state capitol of Denver. With an estimated population of 174,800, in 2020. It is the fourth most populous city in Colorado after Denver, Colorado Springs and Aurora. Fort Collins participation in NFIP and CRS Fort Collins has participated in the National Flood Insurance Program (NFIP) since 1979. The Community Rating System (CRS) is a voluntary incentive program coordinated by FEMA that offers discounts on flood insurance premiums for citizens and businesses in communities that go above and beyond the FEMA minimum standards for floodplain management. Fort Collins is one of the highest ranked communities in the country and is currently a CRS Class 2, which provides a 40 percent discount on flood insurance premiums. This document follows the guidance outlined as part of the CRS for public outreach activities. Flood history Fort Collins is vulnerable to river and stream flooding, flash floods and urban street flooding. In 1864, a massive flood roared down the Poudre River and destroyed the Camp Collins military post. The settlement was rebuilt on higher ground near present-day Old Town and renamed Fort Collins. More recently, the devastating flood in 1997 resulted in five deaths and an estimated $200 million in damage. Recent flooding in September 2013 on the Poudre River resulted in minimal damage, due in part to the large amount of open space preserved along the Poudre River corridor. City and FEMA designated floodplains FEMA has mapped the flood risk along the Cache la Poudre River, through Fort Collins and along Spring Creek, Dry Creek, Boxelder Creek and Cooper Slough. The City of Fort Collins has taken this a step further and mapped the risk in many other drainage basins through town, resulting in in City-designated floodplains to supplement the FEMA designations. FIGURE 1 – OLD TOWN IN FORT COLLINS, COLORADO DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 1: Background Fort Collins Utilities 2 Fort Collins Utilities Twelve drainage basins The City of Fort Collins has 12 drainage basins: the Cache la Poudre, Dry Creek, Cooper Slough/Boxelder, West Vine, Old Town, Canal Importation, Spring Creek, Foothills, Mail Creek, Fox Meadows, McClellands and Fossil Creek. All have flooded in the past for various reasons and have different features that must be taken into account when considering safety. The Drainage Basin Master Plan, approved by City Council in June 2004, describes the flooding history of each basin, identifies potential problem areas and recommends improvements. In addition, the Master Plan: • Recommends cost-effective projects to remove properties from floodplains, reduce risk and reduce street flooding • Offers guidance for new development in the basins • Provides ways to enhance the riparian habitat along stream corridors and improve water quality • Offers guidance to stabilize streams where necessary The City continues to update the Master Plan. In more recent years, there have been updates to the plans to incorporate better mapping and modeling and reevaluation of the selected plan for some basins (Table 1). In 2012, the Master Plan was updated to include a stream rehabilitation program and identify necessary regional Best Management Practices (BMPs). Based on current estimates, the remaining improvements identified in the Master Plan are expected to cost $283 million. Approximately 900 structures and numerous roads would be protected and the damages would be reduced by $307 million. Since 1995, The City has spent $100 million on stormwater capital projects. Since 1988, over 2,500 structures are no longer mapped in the floodplain due to capital improvement projects. However, there are still over 1,000 structures mapped in the 100-year floodplain that are still at risk from flooding, with over half of those in the Old Town Drainage Basin. DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 1: Background Fort Collins Utilities 3 Basin Name Originally Prepared Last Update Boxelder/Copper Slough 2006 2018 (LOMR) Upper Copper Slough 2006 2020 (pending Montava) Canal Importation 2002 2014 (CIPO) Upper Dry Creek 2002 --- Lower Dry Creek 2002 2019 (LOMR in progress) North College (NCDID) 2006 2016 Buckingham/Lincoln ----- 2016 Foothills 2002 2019 (in progress) Fossil Creek 2002 ------ Stone Creek ----- 2018 Fox Meadows 2003 ----- Mail Creek 2003 Ayres (2010) McClellands Creek ICON (2006) CSU (2016) Old Town Anderson (2002) ICON (2017) Poudre River Ayres (2002) Ayres [PREP] 2014 Spring Creek Anderson (2003) ACE (2007) West Vine URS (2002) ICON (2020 – in progress) TABLE 1: DRAINAGE BASIN MASTER PLANS DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 1: Background Fort Collins Utilities 4 Fort Collins Utilities Past public outreach efforts Fort Collins Utilities takes flood awareness outreach and floodplain education seriously and this effort has continued to increase over time. New opportunities are identified and new approaches are implemented to reach out to the community in the most effective way possible to ensure understanding and safety. Fort Collins Utilities and other stakeholders have worked on numerous annual public outreach efforts related to flood awareness and safety in the past, including: • Floodplain owner/renter brochure (for those in the 100-and 500-year floodplain) • Videos on local cable channels including the City, CSU and Poudre School District • Displays for Flood Awareness Week (including information on awareness, safety, natural and beneficial floodplain functions, flood history, flood warning, flood insurance, etc.) • Signs along biking/walking trails throughout town and high water markers illustrating flood history • An informational mailer specifically for realtors, lenders, insurance agents and property managers • Social media and web communications • Bus benches • Articles in various newsletters and City News (a monthly publication delivered with utility bills) • Participation in local community events with information booths • Community Presentations • A Preparedness Calendar • Education in schools These efforts are explained in greater detail later in this document. In addition, one-time events such as the commemoration of the 20-year anniversary of the 1997 flood and the corresponding Flood Education Day have been important community events to raise flood awareness. FIGURE 2 – ADVERTISEMENT FOR THE FLOOD EDUCATION DAY IN 2017 DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 1: Background Fort Collins Utilities 5 Purpose and goals of committee and Program for Public Information The committee will evaluate the needs of the Fort Collins community and develop innovative and informative floodplain management programs related to public information. This will be a relatively new approach for Fort Collins Utilities as community resources and external stakeholders will be utilized to help spread identified messaging and extend the reach of flood safety awareness messaging in the community. In 2020, during the first committee meeting Pete Iengo of Fort Collins Utilities gave a presentation on Human Centered Design and the E.A.S.T Method. This framework helped the committee develop the messages and projects to be most meaningful to the selected audiences. Purpose: to develop a Program for Public Information (PPI) that will guide Fort Collins Utilities Stormwater in the coming years. Goal: to bring outside stakeholders together with the City to develop partnerships, provide additional expertise and perspectives, and create consistent messaging for h bl DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 2: PPI Committee Fort Collins Utilities 6 Fort Collins Utilities Chapter 2: PPI Committee The CRS requires that participants on the committee have associations within the community, reaching out to a wide range of audiences that are linked to flooding in some capacity. The committee was comprised of internal and external stakeholders following the rules set out in the CRS manual. If committee members or their alternates did not attend a meeting, follow- up occurred to gather their input for inclusion. Committee members and their organizations are listed in Table 2. FIGURE 3 – 2020 COMMITTEE MEMBERS, L-R: ERIC KOSSORIS: PUBLIC INFORMATION OFFICER WITH FORT COLLINS UTILITIES; BRYAN MENTLIK: RESILIENCE ACTION PARTNERS; BRAD ANDERSON: ANDERSON CONSULTING ENGINEERS; JORDAN WILLIAMS: POUDRE HERITAGE ALLIANCE; JOHN HOLCOMB: POUDRE SCHOOL DISTRICT; JESSICA SCHWINDT: RED CROSS, CINDY MINATTA: BOARD OF REALTORS; MARSHA HILMES- ROBINSON: FLOODPLAIN ADMINISTRATOR; SUSANNE CORDERY: CSU; ZOE SHARK: CITY NATURAL AREAS, ANNEMARIE FUSSELL: WILDLANDS RESTORATION VOLUNTEERS; JUSTIN ZAKOREN: EARTH FORCE; DIANNE TJALKENS: CITY SOCIAL SUSTAINABILITY DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 2: PPI Committee Fort Collins Utilities 7 PPI Committee Members Internal Stakeholders Floodplain Administrator/Manager Marsha Hilmes-Robinson Public Information Office (PIO) Eric Kossoris City of Fort Collins Natural Areas Zoe Shark Charlotte Norville City of Fort Collins Social Sustainability Dianne Tjalkens External Stakeholders Board of Realtors Cindy Minatta Red Cross Jessica Schwindt Ron Hendrick Poudre School District John Holcomb Jerry Garrettsen Resilience Action Partners Bryan Mentlik Vince Hancock Colorado State University Susanne Cordery Fred Haberecht Earth Force Justin Zakoren Wildlands Restoration Volunteers Annemarie Fussell Anderson Consulting Engineers Brad Anderson Poudre Heritage Alliance Jordan Williams TABLE 2 - PPI COMMITTEE MEMBERS DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 2: PPI Committee Fort Collins Utilities 8 Fort Collins Utilities 2020 Meeting schedule • January 7, 10:00 a.m.-12:30 p.m. 700 Wood St., Poudre Room • January 23, 10:00 a.m.-12:30 p.m. 700 Wood St., Poudre Room • January 30, 10:00 a.m.-12:30 p.m. 700 Wood St., Poudre Room • February 12, 9-11 a.m. 700 Wood St., Poudre Room Advisory Committee process steps and outcomes In order to organize meetings and keep the committee on track with the requirements outlined in the CRS manual, the following checklist was utilized:  Step 1: Establish a PPI committee – identify the community’s need for flood- related information and coordinate resources that can deliver information and create messaging.  Step 2: Assess the community’s public information needs – assess flood problems, identify who needs to be informed and determine what projects are already underway. o Review current public communication targeted areas o Determine additional target audiences o Delineate target areas o Inventory other public information efforts  Step 3: Formulate messages – create outcomes that are objective, observable and measurable. There are six priority topics: 1. Know your flood hazard 2. Insure your property for your flood hazard 3. Protect people from the hazard 4. Protect your property from the hazard 5. Build responsibly 6. Protect natural floodplain functions  Step 4: Identify outreach projects to convey the messages – consider which media disseminated through which specific projects would best convey the message(s) to the target audience(s). Review Flood Response Preparation projects. DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 2: PPI Committee Fort Collins Utilities 9 Advisory Committee process steps and outcomes (continued)  Step 5: Examine other public information initiatives – determine activities a community should pursue to inform people and motivate them to protect life and property, buy insurance, and protect natural floodplain functions. o Map information service o Flood protection assistance o Flood insurance promotion o Drainage system maintenance o Flood warning and response o Levees o Dams  Step 6: Prepare the PPI document – create a formal written document to be recorded and adopted by the community’s governing body, City Council.  Step 7: Implement, monitor and evaluate the program –as needed. The PPI document needs to describe how the monitoring, evaluation and revision will be conducted. Evaluation must be conducted by the PPI committee. Staff can collect data on project implementation and make recommendations, but for CRS credit, the committee must review progress and agree on any changes. The committee also needs to review and approve the annual evaluation report that is submitted to the governing body and included in the community’s annual CRS re-certification. Note that the community may use any 12-month period for its “public information year.” o Evaluation report: There is no required report format, but the annual report must include:  Target audiences, messages, and desired outcomes  Projects in the PPI to convey messages  Which projects were implemented  Why some projects were not implemented (if any)  What progress was made toward the desired outcomes  What should be changed (including what messages, outcomes and projects should be revised or dropped, and what new ones should be initiated) The Power Point presentations used in the committee meetings are in Appendix 1. DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 3: Community’s Public Information Needs Fort Collins Utilities 10 Fort Collins Utilities Chapter 3: Community’s Public Information Needs Description of Fort Collins Fort Collins was founded along the northern part of the Colorado Front Range as a military fort in 1864 and incorporated as a town in 1873. The Front Range community is nestled along the northern part of the Colorado foothills of the Rocky Mountains and the banks of the Cache la Poudre River. Fort Collins encompasses approximately 57 square miles, has a total of 1,922 street miles and lies approximately 5,000 feet above sea level. The estimated population of Fort Collins in 2020 was 174,870 people with an average annual population growth rate of 2 percent. The median age is 29.1 and approximately 54.5 percent of the population has completed four or more years of college. The median household income is $62,132 and the median family income is $76,341. Utilizing GIS data from 2014, Table 3 shows the number and types of buildings in the city. Many structures in Fort Collins have basements or crawl spaces and many basements are used as apartments. The total number of buildings increased by 3,800 from 2005 to 2014. Building Class Number of Buildings 2005 Data Number of Buildings 2014 Data General 40,934 44,465 Government 528 416 Medical 22 30 Education 345 405 Transportation 1 Commercial 1,628 1,758 Religious 126 139 Recreation 4 126 Cultural 1 2 Hotel 7 Industrial 307 346 TOTAL 43,895 47,695 TABLE 3 - NUMBER AND TYPES OF BUILDINGS FIGURE 4 – LOCATION MAP OF FORT COLLINS, CO DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 3: Community’s Public Information Needs Fort Collins Utilities 11 Description of Fort Collins (continued) Fort Collins is home to Colorado State University (CSU). CSU was founded in 1870 and has a current on-campus enrollment of 28,446 students. There are approximately 1,882 faculty members and 4,800 additional employees at CSU, making it the largest employer in Fort Collins. The CSU campuses include the main campus in the center of Fort Collins, the Foothills Campus on the west side of town and the CSU Veterinary Teaching Hospital just south of the main campus. Fort Collins has a mix of manufacturing and service-related businesses. Many high-tech businesses have relocated to Fort Collins because of the resources of Colorado State University and its research facilities. In addition, Fort Collins is home to many small business and entrepreneurial ventures. The brewery industry is significant in Fort Collins, ranging from small craft breweries to large national breweries, such as Anheuser Busch. FIGURE 5 – THE OVAL AT COLORADO STATE UNIVERSITY DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 3: Community’s Public Information Needs Fort Collins Utilities 12 Fort Collins Utilities Flood hazards Fort Collins has a long history of flooding and even its founding is attributable to a flood. Camp Collins was a small military outpost originally located along the banks of the Poudre River near Laporte, Colorado, several miles upstream from present-day Fort Collins. In 1864, Camp Collins was destroyed by a flood and the military leaders relocated downstream along a higher bluff in what is now present-day Old Town Fort Collins. Fort Collins is subject to flash flooding from all its major drainageways as a result of thunderstorms between April and September. The monsoons in late July and early August can result in intense flash flooding, such as that experienced during the 1997 flood. The Poudre River also is subject to snowmelt and rain-on-snow events in late spring and early summer. Three levees are located along the Poudre River: Oxbow Levee – Located between Lincoln and Linden Street. This levee protects the Buckingham Neighborhood and businesses along the north side of Lincoln Avenue. RPATH Levee – Located upstream of Timberline Road. This levee keeps water in the main channel and protects business along Timberline Road near Prospect Road. Drake Water Reclamation Facility Levee – Protects the City’s Drake Water Reclamation Facility and is located along the north and west side of the facility. There also are numerous high hazard dams, including the four large dams on Horsetooth Reservoir operated by the Bureau of Reclamation that have the potential to impact Fort Collins. Table 4 summarizes Fort Collins’ flood history. A MAJOR FLOOD IN 1904 ALONG THE CACHE LA POUDRE RIVER DESTROYED NUMEROUS BRIDGES, INCLUDING THIS RAILROAD BRIDGE. THE 1997 SPRING CREEK FLASH FLOOD RESULTED IN FIVE LIVES LOST AND OVER $200 MILLION IN PROPERTY DAMAGE. IT WAS ANALYZED TO BE GREATER THAN A 500-YEAR FLOOD. FLOODING ALONG THE CACHE LA POUDRE RIVER ON SEPTEMBER 12, 2013 NEAR THE MCMURRY NATURAL AREA. FIGURE 6 – PAST FLOOD EXAMPLES DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 3: Community’s Public Information Needs Fort Collins Utilities 13 Flood hazards (continued) Drainage Basins Dates Descriptions Cache la Poudre River 1844, 1864, 1891, 1904, 1923, 1930, 1976, 1983, 1999, 2010, 2011 and 2013 The three largest floods occurred in 1864, 1891 and 1904, with peaks of approximately 21,000 cubic feet per second (cfs). For comparison, the discharge of the Poudre River at “flood stage” is about 4,000 cfs. Flooding on the Poudre is primarily from snowmelt in late May and June. However, flash flooding can occur at any time. A severe flood has not occurred in more than 90 years. Spring Creek 1902, 1904, 1938, 1949, 1951, 1961, 1977, 1983 and 1997 The 1997 flood resulted in five deaths, destruction of 120 mobile homes and damage to 2,000 homes and businesses. This flood was considered to be greater than a 500-year event. Dry Creek No serious flooding since about 1950 The absence of even minor flooding is generally attributed to the network of irrigation canals that have some capacity for intercepting small to moderate Dry Creek flows. Fossil Creek 1902, 1938, 1965, 1977, 1979, 1997, 1999 and 2007 Fossil Creek is relatively undeveloped and past floods have gone unnoticed. In addition to flooding hazards, Fossil Creek also is susceptible to bank erosion. Boxelder Creek/ Cooper Slough 1909, 1922, 1930, 1937, 1947, 1963, 1967, 1969 and 2007 Boxelder Creek has a drainage area of 251 square miles and 176 square miles now are controlled by Soil Conservation Service flood control dams near Wellington. Old Town Basin 1904, 1933, 1938, 1951, 1977, 1983, 1988, 1992, 1997, 2009, 2018 Street flooding is the primary problem in this basin. Canal Importation Basin 1938, 1951, 1975, 1992, 1997, 1999 and 2009 There are several small drainage areas in this basin. Chapter 3: Community’s Public Information Needs Fort Collins Utilities 14 Fort Collins Utilities Floodplain mapping Fort Collins is divided into 12 drainage basins (Figure 7). Floodplains have been mapped in most of the drainage basins (Figure 8). Four of these drainage basins have Federal Emergency Management Agency (FEMA) designated floodplains and seven basins have City-designated floodplains (Table 5). One of those basins, Fox Meadows, does not have any mapped floodplains. There are approximately 3,200 acres in the mapped 100-year floodplain. However, over 1,600 of those acres are preserved as open space in the form of parks or natural areas. The effective FEMA Flood Insurance Rate Map is dated May 22, 2012. FEMA is in the process of remapping the Cache la Poudre River as part of RiskMAP. Each of the City- designated floodplains was developed as part of the Drainage Basin Master Planning process. The floodplain maps can be viewed on the Fort Collins Utilities’ website at fcgov.com/floodplain-maps. These maps are continuously updated. In addition to mapping floodplains, the City also has mapped Erosion Buffer Zones on Fossil Creek and Boxelder Creek. These Buffer Zones designate areas of channel instability and potential future lateral migration of the channel. FEMA-designated Floodplains City-designated Floodplains Cache la Poudre River (Poudre River) Old Town Spring Creek West Vine Basin Dry Creek Canal Importation Basin Boxelder Creek and Cooper Slough Fossil Creek Foothills Channel Mail Creek McClellands Creek TABLE 5 - FEMA AND CITY-DESIGNATED FLOODPLAINS DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 3: Community’s Public Information Needs Fort Collins Utilities 15 FIGURE 7 - FORT COLLINS STORMWATER DRAINAGE BASINS DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 3: Community’s Public Information Needs Fort Collins Utilities 16 Fort Collins Utilities FIGURE 8 - FORT COLLINS FLOOD RISK MAP SHOWING BOTH FEMA AND CITY-DESIGNATED FLOODPLAINS DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 3: Community’s Public Information Needs Fort Collins Utilities 17 Risk to people Because of the nature of flash flooding, there is relatively little warning time, so the risk to people is high. Outreach efforts need to be focused on public safety and what to do and not do when a flood occurs. This is especially true in the case of informing the public not to drive through floodwaters since the majority of fatalities in floods are a result of driving (Figure 9). In many cases, it is better to not evacuate, but rather to shelter-in-place and move to a higher floor if possible. This is where preparedness planning is critical. In addition, because of the high percentage of basement apartments in Fort Collins, life-safety issues while sleeping are of high concern. FIGURE 9 - 2013 U.S. FLOOD FATALITY STATISTICS DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 3: Community’s Public Information Needs Fort Collins Utilities 18 Fort Collins Utilities Risk to structures Fort Collins has a total of 1,060 structures located in the mapped 100-year floodplain. Table 6 shows the structures in the floodplain by basin. Several Capital Improvement projects in recent years including the Boxelder project and the West Vine Outfall project have reduced the number of structures mapped in the floodplain. More than half of the total at-risk structures are located in the Old Town Floodplain, which is subject to street flooding since there are no remaining natural drainageways to convey the water. During the past 20 years, Old Town has been the location of several large capital improvement projects to install large storm sewers that capture storm runoff and convey it to the Poudre River. However, there are many structures, both residential and non-residential, still at risk. Future capital projects are being planned to help reduce the risk in Old town. Other basins with high numbers of structures at risk include the Poudre River, Spring Creek and West Vine. The Community Rating System Self-Assessment Tool was used in 2014 to analyze the structures at risk. Of the structures in the 100-year floodplain: • 83 percent are one-to-four family residential structures • 2 percent are multi-family • 15 percent are non-residential structures There also are several critical facilities at risk in the 100-year and 500-year floodplain. Floodplain Name Physical structures greater than 500 sq. ft. (2019 data) FEMA Floodplains Boxelder / Cooper Slough 7 Dry Creek 29 Poudre River 57 Spring Creek 87 FEMA Basin TOTAL 180 City Floodplains Canal Importation 188 Foothills 6 Fossil Creek 25 Mail Creek 0 McClelland’s Creek 0 Old Town 579 West Vine 82 City Basin TOTAL 880 TOTAL (all basins) 1,060 TABLE 6 - STRUCTURES IN FLOODPLAINS Chapter 3: Community’s Public Information Needs Fort Collins Utilities 19 Flood insurance and repetitive loss information Fort Collins currently has a total of 354 flood insurance policies (December 2019 data) with an average premium of $585.00. The majority are Preferred Risk Policies in areas mapped outside of the FEMA 100-year floodplain. Note: many of these may be in City-designated floodplains, such as Old Town, which still qualify for the Preferred Risk Policy. Only 55 flood policies are in the FEMA 100-year floodplain, which is approximately 30 percent of the structures mapped in the FEMA floodplain. There is one structure that is designated by FEMA as a Repetitive Loss Property because it has had two or more flood insurance claims of more than $1,000 during a rolling 10-year period. This structure is in the Spring Creek floodplain. Examination of the claim dates and discussion with the owners indicates that the flood damage was due to local drainage issues rather than flooding from Spring Creek. FIGURE 10 - FLOODING SEPTEMBER 2013 ALONG VINE DRIVE JUST EAST OF COLLEGE AVENUE DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 3: Community’s Public Information Needs Fort Collins Utilities 20 Fort Collins Utilities Overview of past public information efforts Staff from Fort Collins Utilities Floodplain Administration shared their past public outreach efforts related to flooding. Past programs and tactics were reviewed with the committee to give context and reference for moving forward so that new ideas and approaches could be developed. Committee members were also encouraged to share and describe their past outreach efforts to help identify overlap, opportunities to partner and other new ideas. Staples of Fort Collins Utilities flood awareness outreach efforts include: • Brochure to residents o Targeted to owners/renters in the FEMA mapped 100- and 500-year floodplain o Will cover all topics - including Information on flood hazards, flood insurance, responsible building, floodplain regulation flood history, natural floodplain functions and flood warning, among other topics o Will include endorsements and logos from other stakeholders o Other Stakeholders also distribute the brochure FIGURE 11 - FLOOD BROCHURE TO RESIDENTS DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 3: Community’s Public Information Needs Fort Collins Utilities 21 Overview of past public information efforts (continued) • Flood Awareness Week Displays o Displays with flood outreach information in numerous strategic locations o Multiple stakeholder brochures used • Flood Videos o Annual videos on the local City cable channel o Videos also shown on CSU and Poudre School District channels o Information and footage from past floods and general safety messaging • Letter to realtors, lenders, property managers and insurance agents o Targeted to those professional groups who work closely with individuals that may be purchasing homes or considering purchasing homes in the floodplain o Annual letter with information and resources on regulations, flood hazards and insurance options o Coordination with the Board of Realtors • City News (monthly publication distributed to all customers in utility bills or electronically) o Opportunity to reach the entire city in the months of May and July o Generally, includes messaging about flood hazards, insurance facts, regulations and responsible building, and flood warning o Stream dumping regulations and keeping drainage systems clean is promoted o Advertises property protection site visits for drainage issues • Dump No Waste Inlet Markers o Markers and stencils on stormwater inlets to promote water quality protection • Flood Protection Assistance and Site Visits o Provide information on property protection to citizens and businesses o After site visits, a short write-up with observations and mitigation suggestions is provided FIGURE 12 - FLOOD AWARENESS DISPLAY BOARD DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 3: Community’s Public Information Needs Fort Collins Utilities 22 Fort Collins Utilities Overview of past public information efforts (continued) • Social media o General flood awareness, special messages about Flood Awareness Week and information during emergencies, natural and beneficial functions of the floodplain, and more o Other Stakeholders share these messages • Utilities website (fcgov.com/utilities) o Comprehensive source for floodplain related information in Fort Collins o User-friendly and interactive flood warning system o Real-time stream flow and rain gauge data o Preparedness and safety information o Flood insurance information o Floodplain regulations o Flood history o Protection of natural and beneficial floodplain functions and water quality • Bus Benches o A proven, successful platform to reach local drivers o Often placed at intersections that could be potential flood hazards or on streets that are near potential flood hazards • Numerous community events and festivals o Successful and impactful way to connect with community members o Nearly all outreach and educational materials are distributed at these events to a broad audience o Other stakeholders also participate in these activities • Disaster Preparedness Calendar o Produced by Poudre Fire Authority o Distributed throughout Fort Collins FIGURE 13 – BUS BENCH SIGNS DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 3: Community’s Public Information Needs Fort Collins Utilities 23 Overview of past public information efforts (continued) • CSU Housing Fair o An impactful annual event targeting CSU students who are looking for housing off- campus o More than 2,000 students usually attend o Discuss flood risk, flood insurance, flood safety, etc. o Participation in this event is a result of the 2014 flood education committee meetings • Community Presentations o These presentations include talks to community groups and organizations and guided walks by the Natural Areas Program • Earth Force RISE Program o This program started in 2018 and is funded by FEMA o Experience based learning program in the schools to promote flood mitigation and awareness • Children’s Water Festival o Targeted to Poudre School District third graders o Hands on-learning about flood risk, flood safety, preparedness o Multiple stakeholders involved • Messaging to Homeless Population about Safety o Coordination with Homeless Service Providers to provide information on flood safety and flood warning FIGURE 14 – CSU HOUSING FAIR FIGURE 15 – CHILDREN’S WATER FESTIVAL AND THE FLOOD SAFETY RELAY RACE DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 3: Community’s Public Information Needs Fort Collins Utilities 24 Fort Collins Utilities Overview of past public information efforts (continued) • Trail signs and high water markers o Extensive trail system, trail signs and high water markers illustrating and detailing local flood history and natural and beneficial floodplain functions o High water mark signs are also located on the CSU campus There were a couple of projects previously identified that have not been able to be implemented on a regular basis, including: • Realtor Training • CSU Newsletter These projects will be looked at again for 2020. FIGURE 16 – TRAIL SIGN AND HIGH WATER MARKER FIGURE 17 - HIGH WATER MARK AT CSU DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 3: Community’s Public Information Needs Fort Collins Utilities 25 Target areas and audiences The committee reviewed the previous list of target areas and audiences. A brainstorming session reviewed other potential target areas and audiences in the community that have not received much attention in the past or could be communicated with in a new way. The committee also discussed target audiences of other stakeholders and how those audiences could be integrated into existing audiences. The committee came up with several new, potential audiences to reach out to and new ways to approach them. Several target audiences were eliminated from the previous list in order to provide more focused messaging. Committee members divided into smaller groups and were given large copies of floodplain maps for the entire city area. Each group circled potential areas of concern on the maps and then discussed possible target audiences. Primary target areas and audiences selected by the committee for 2020: Mapped 100-year and 500-year floodplain This is a critical audience due to its potential level of risk and location. This group has been heavily focused on in the past and will continue to be a primary target audience. Repetitive loss area This is required to be targeted by the CRS because it has had more than two flood insurance claims greater than $1,000 during a 10-year period. The message to this audience is specialized because of its unique needs with a special emphasis on how owners may reconfigure parts of their property to eliminate repetitive flood situations. Currently, Fort Collins only has one repetitive loss property. FIGURE 18 - PPI COMMITTEE WORK SESSION DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 3: Community’s Public Information Needs Fort Collins Utilities 26 Fort Collins Utilities CSU Community A large audience and area in the community situated in a drainage basin with high flood potential. The CSU campus has experienced flooding numerous times in the past. This target area includes the three CSU campuses, including: • Main Campus in the center of Fort Collins • CSU Veterinarian Teaching Hospital • Foothills Campus on the west side of Fort Collins The target audience would include faculty, staff and students, including students that live off- campus. This audience exists both in the area surrounding campus and in the community at large, so flood risk outreach is very important. A strong partnership with the university will be important for reaching this audience. CSU students living off-campus An important sub-group of the CSU campus target area. These are specifically students who live off-campus. Most of this audience rent apartments in the Old Town and the Canal Importation basins. Since many of these apartments are in basements, they are subject to greater flood risks. Many of these students are not from Fort Collins and may be unfamiliar with flood issues in the area. Additional emphasis needs to be focused on this target audience to promote awareness of the flood risks as it has not been targeted in the past. Poudre School District Community This is a critical target audience that includes students, parents and staff. Students have the potential to take the information home to share with their parents. Educating students about flooding and the natural and beneficial functions of floodplains is an important goal. Information provided to this target audience needs to be age appropriate and presented using different techniques. Reaching out to staff, such as bus drivers, to know how to respond in an emergency is critical. DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 3: Community’s Public Information Needs Fort Collins Utilities 27 Target areas and audiences (continued) Primary target audiences for 2014 (continued) Drivers This is a primary target audience due to Fort Collins’ history of flash flooding and urban street flooding. Most flood-related deaths in the U.S. occur in cars. This audience needs specific messaging advising them not to drive through floodwaters. Realtors, lenders, insurance agents and property management agencies Because these professionals are on the front lines of their fields, they can reach out to clients and share information on flood risks, flood insurance and how to build responsibly. It is important for them to know where to get accurate flood risk and mitigation information. By sharing this information with their clients, the community will be more informed and able to make safer, long-term decisions. Trail and Poudre River Recreation users Fort Collins has a wonderful network of bike and pedestrian trails with thousands of daily users. Many of these trails run parallel to the City’s floodplains and are in Parks and Natural Areas. This offers a great opportunity to reach a captive audience and provide flood related information. Tubing and kayaking on the Poudre River have become popular activities during higher water on the Poudre River. Poudre Fire Authority, the City’s Natural Areas and Parks Programs, and Poudre Heritage Alliance along with other organizations have teamed up to promote safety for recreation users. Tying trail and other recreation users together into one audience seemed appropriate. FIGURE 19 - CARS DRIVING THROUGH FLOODWATER AT MULBERRY ST. AND COLLEGE AVE., MAY 2018 DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 3: Community’s Public Information Needs Fort Collins Utilities 28 Fort Collins Utilities Target areas and audiences (continued) Primary target audiences for 2020 (continued) Non-English speaking populations This is a new target audience. The committee felt it was important to provide more resources to non-English speaking populations, especially Spanish speakers. Currently, the City’s flood awareness poster and a few FEMA brochures are the only materials available in Spanish. It is estimated that six percent of the Fort Collins population are Spanish speakers. Translation services will be utilized to offer more outreach materials in Spanish. Vulnerable population facilities This is also a new target audience. The committee felt it was important to reach out to service providers in the community that assist the elderly, disabled, homeless, children, and others that may require more assistance during a flood. By providing these groups more information they will be able to provide protections for the most vulnerable in our community. Urban Area Previously, this target area focused only on Old Town. However, the committee felt this needed to be broader and therefore, renamed it to be the Urban Area, but a special emphasis will continue to be on Old Town. Over 50 percent of the structures that exist in the 100-year floodplain are in the Old Town basin. Many citizens do not consider themselves to be at risk because there are no obvious stream channels. However, the streets convey floodwaters, resulting in urban street flooding. Many of the homes and businesses in this area have basements and many of those basements serve as rental properties. Redevelopment is actively taking place in these areas. FIGURE 20 – SPANISH AND ENGLISH FLOOD AWARENESS DISPLAY AT THE AZATLAN RECREATION CENTER DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 4: Community Messages 29 Fort Collins Utilities Chapter 4: Community Messages Several committee meetings were dedicated to developing the topics and messages to be used in the outreach projects. The committee broke up into smaller groups for discussion and brainstorming. The previous topics and messages were reviewed and discussed At the first committee meeting, the committee learned about the Human Centered Design and the E.A.S.T Method. • Easy • Attractive • Social • Timely This framework helped the committee develop the messages. Another important factor used to develop the messages was to make sure the messages were action oriented. The Committee decided to change two of the additional topics and modify another. The new topics are Play It Safe in Recreation Areas and Urban Flooding. The new Play it Safe topic ties with outreach other stakeholders are doing. The Travel Safe topic is a modification of the Drive Safe topic that was previously used, but now encompasses more modes of travel including walking, biking and driving. The committee also reduced the number of messages that had been previously identified for each topic. The maximum number of messages for any topic is now two. The committee felt it was important to utilize consistent messaging from other stakeholders and therefore, messages from the Red Cross, National Weather Service and other organizations were included in this list. Table 7 identifies the selected topics and messages. The list has been provided to the committee stakeholders to use in their various outreach efforts. DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 4: Community Messages 30 Fort Collins Utilities Fort Collins Utilities Six CRS Priority Topics Proposed Messages 1. Know your flood hazard • Everyone has flood risks: know yours. • Fort Collins has a flood history: it’s not if, but when. 2. Insure your property for your flood hazard • Only flood insurance covers floods. Purchase Flood Insurance. • Home and Renter’s Insurance ≠ Flood Insurance. Purchase Flood Insurance. 3. Protect people from the hazard • Get a kit, make a plan, be informed. (Red Cross message) 4. Protect your property from the hazard • Learn how to protect your property from flood damage. 5. Build Responsibly • Build responsibly: Know the floodplain regulations. 6. Protect natural floodplain functions • Only rain down the storm drain. • Protect wetlands, waterways, and river/stream banks…they protect you. Additional Topics Proposed Messages 7. Flood Warning • We can’t warn you, if we can’t reach you. Sign up for LETA 911. • Knowledge is power! Stay informed during a flood. 8. Play It Safe in Recreation Areas • Play it safe on the Poudre – Know before you go. • Respect the power of water – play it safe. 9. Urban Flooding • Urban flooding – know the risk. Basements, streets, sidewalks and trails may become unsafe. 10. Travel Safe • Don’t enter, drive, walk or bike through floodwaters. • Turn around, don’t drown. TABLE 7 - CRS PRIORITY TOPICS AND MESSAGES DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 4: Community Messages 31 Fort Collins Utilities Outcomes Outcomes are extremely difficult to quantify for public outreach messaging related to flood awareness. Some of the original outcomes that were identified included: • Increase in hits to on-line floodplain map • Increase in flood insurance policies • More families have a disaster supply kit • Fewer rescues • Fewer floodplain enforcement actions • Less trash and pollutants down the storm drain • Increase in hits on flood warning website Since the plan was first developed in 2014, we have attempted to track such metrics as: • Number of hits on the website • Number of flood insurance policies • Number of site visit requests • Number of floodplain enforcement actions There are many variables that influence these metrics with the most important being the weather and changes in floodplain mapping. If we have higher spring snowmelt on the Poudre River, we see an increase in website hits. If we have a rainy year, we see a higher number of site visit requests to look at wet basements and drainage issues. The number of flood policies is very much tied to changes in floodplain mapping. The City has recently completed several large flood control projects that reduced the floodplain. This has resulted in a decrease in flood policies. Furthermore, some outcomes are difficult to quantify such as fewer rescues or fewer enforcement actions when we only have a maximum of one or two per year. Therefore, the committee did not spend any significant time discussing outcome goals other than to continue to reach as many people as possible with consistent and timely messages. The desired outcomes continue to be the same regardless of if we can quantify the metric or if the metric has other influencing variables. DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 4: Community Messages Fort Collins Utilities 32 Fort Collins Utilities Slogan and mascot The committee voted to keep the overall slogan that was developed in the 2014 plan that has been being used by Fort Collins Utilities and other stakeholders: Fort Collins: Be Flood Ready Because Fort Collins is used in the slogan, it makes the message locally relevant. This message also embodies Utilities’ desire for action. This slogan will be used along with other messaging to convey actions for the various specific topics. “Freddy the Frog,” will also continue as our mascot (Figure 21). The letters in FROG represent the idea: Flood Ready is Our Goal The mascot will be incorporated into projects to offer tips on flood preparedness and will be specifically used in school flood education projects. FIGURE 21 - FREDDY THE FROG DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 5: Outreach Projects Fort Collins Utilities 33 Chapter 5: Outreach Projects Numerous outreach and education projects are already being implemented by the City of Fort Collins and the stakeholders on the committee (Table 8). However, some of the outreach projects need to be revised and updated to reflect the messaging developed by the committee. In addition, several stakeholders agreed to help support and sponsor these existing projects in various ways. This additional coordination will provide increased visibility and credibility to the messages. The recommended changes to the existing projects are listed in Table 8. The committee generated numerous ideas for future projects. Both existing and proposed projects were evaluated by the committee using an “Impact-Effort” matrix (Figure 22). This helped the committee determine which projects to pursue for 2020 (Table 8). In the photo below, the green sticky notes are the existing projects and he pink sticky notes are the proposed projects. One of the key changes to existing projects for 2020 will be to try to better reach non-English speaking residents. This was a clear desire of the committee. Therefore, the flood brochure will be translated and distributed through community organizations. The City will also plan to have one of the bus benches in Spanish and have it located near a largely Spanish-speaking area of the city. Social media will also be used to reach this key audience. FIGURE 22 – IMPACT-EFFORT MATRIX USED TO EVALUATE THE PROPOSED PROJECTS DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 5: Outreach Projects Fort Collins Utilities Fort Collins Utilities 34 Fort Collins Utilities Through the partnerships developed to implement these projects, Utilities will be able to reach target audiences more effectively. Table 8 lists the target areas and audiences for the respective projects. Some target areas and audiences have multiple projects. Some projects also will target multiple areas or audiences. Clearly, the Fort Collins Flood Education Committee stakeholders have made strong commitments to flood education in Fort Collins. Additional CRS activities integrated into projects The Community Rating System is a program that provides credit to communities for implementing a variety of stormwater and floodplain management activities and many of these activities have a public outreach component. These additional outreach requirements have been integrated into some of the proposed projects. These include: • Map information services (Activity 320) – Ex. Map in Floodplain Brochure, Realtor mailer, social media • Website (Activity 350) – cover all topics • Property protection site visits (Activity 360)– Ex. May City News article • Natural function open space (Activity 420) – Ex. signage in Natural Areas and educational programs offered by Master Naturalists • Stream dumping regulations (Activity 540) – Ex. May City News article and Floodplain Brochure • Repetitive loss properties (Activity 510) – Mailer to Repetitive Loss property • Flood warning (Activity 610) – Ex. July City News article, Floodplain Brochure, and social media DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 5: Outreach Projects Fort Collins Utilities 35 DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 5: Outreach Projects Fort Collins Utilities Fort Collins Utilities 36 Fort Collins Utilities DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 5: Outreach Projects Fort Collins Utilities 37 DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 5: Outreach Projects Fort Collins Utilities Fort Collins Utilities 38 Fort Collins Utilities DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 5: Outreach Projects Fort Collins Utilities 39 DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 5: Outreach Projects Fort Collins Utilities Fort Collins Utilities 40 Fort Collins Utilities DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 5: Outreach Projects Fort Collins Utilities 41 New projects for 2020 See Table 8 for a complete list of proposed projects that are new for 2020. CSU QR Codes CSU plans to place QR codes around campus to share flood awareness information. This could include flood history, flood safety and explaining the importance of flood mitigation on the CSU campus. This project will be specifically targeted to the CSU Community. Flood Walk App Flood Resilience Action Partners and FEMA are teaming up with the City of Fort Collins to create the second location of this interactive mobile app. Areas around town will be highlighted to explain flood risk, safety, and the City’s stormwater and floodplain management programs. AR visualization, videos and gamification will be used to capture the audience’s attention. The committee’s messages will also be integrated into the app. Work is beginning in 2020 and expected to be completed in 2021. Poudre School District Bus Driver Training Poudre School District plans to incorporate flood safety messaging into their training for bus drivers. This will promote the concept of Turn Around, Don’t Drown. Advertising Before Events The City will explore the idea of placing flood awareness messaging at events. This might include showing messaging and videos on the screen before the start of a concert or while waiting for a movie. Locations that were discussed by the committee include: Concerts at the Gardens on Spring Creek, Downtown Concerts, Museum of Discovery dome shows, movie theatres, etc. Climate-Wise Flood Friendly Businesses The idea was to promote flood awareness among the business community and then share that knowledge with the public. This might include signage about how a business has elevated or floodproofed their structure to protect from flooding or the importance of flood insurance. This could be tied into the already established Climate-Wise Program. Neighbor to Neighbor Home Buying Course One committee member mentioned they had recently taken this home buying course and there had been no discussion of checking to see if a property was in the floodplain or any information about flood insurance. City staff will reach out to Neighbor to Neighbor and offer to share some information for future classes. DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 6: Flood Response Public Information 42 Fort Collins Utilities Chapter 6: Flood Response Public Information Fort Collins Utilities has an extensive preparation plan for flooding events. Stormwater staff has identified threshold levels for varying incidents and there are different communication actions for each level. Public outreach is an integral part of all levels of a flooding or potential flooding situation, including before and after the event. Communications staff at Utilities has prepared tools and materials to initiate communication quickly depending on the need identified by the nature of the event. Communication efforts include pre-warning outreach to the community with reminders of safety, general flood awareness and education. Specific messaging has been identified for each threshold of a flooding situation. The Fort Collins Utilities Public Information team has broken down those steps further to identify necessary actions, communication efforts, tasks and roles depending on the emergency level. Incident threshold levels Fort Collins Utilities Stormwater staff has created three levels for on-call response to an identified flooding incident. The Public Information Team has taken this once step further and integrated “pre-incident” communications as part of the on-call process. This allows for continuous communication on general flood awareness, education, preparedness and appropriate behavior with the hope that the public will be more aware and “prepped” when an incident occurs. Pre-Incident Communication • On-call stormwater staff member assesses weather and potential risk for the week • Communicates directly with PIO staff to update on anticipated concerns for the week on Monday morning • Discuss general messaging to focus on during pre-communication efforts (are there certain areas of town to focus on, potential events anticipated, certain behaviors that need to be encourage/discouraged more than others, general safety/awareness reminders) DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 6: Flood Response Public Information Fort Collins Utilities 43 Incident threshold levels (continued) Low Threshold Stormwater on-call staff is monitoring weather development and potential for flooding. Topics Focus on safety and awareness. Define watch vs warning. • Turn around, don’t drown • Know the difference between a Watch and a Warning • Get real-time rainfall and streamflow data • Don’t risk driving through floodwaters • It’s better to be late then wet • Move valuables to higher areas of home or business if time allows • Businesses – secure floatable materials • Areas of town impacted Medium Threshold Stormwater on-call staff is monitoring and preparing for a flooding situation, possibly activating the incident command structure. Topics Focus on LETA 911 sign-up, not driving in floodwaters, where to monitor conditions and where to go for updates. • Do not call 911 for non-emergency questions • Flood updates available at (specific website for event) • Engage on Facebook and Twitter for updates and current information • Do not drive through floodwaters – even if it is your only route home • Do not play or recreate in floodwaters • Six inches of floodwater can move a vehicle • Stay away from detention ponds, irrigation ditches and drainage pipes • Real-time streamflow and rainfall data • Areas of town impacted DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 6: Flood Response Public Information 44 Fort Collins Utilities Incident threshold levels (continued) High Threshold Incident command structure has been implemented. May utilize LETA911 and communicate with critical facilities, residents and businesses. Topics • Flooding is occurring here: ___ • Evacuation centers • Community resources • United Way 211 • Flood specific website • Social media updates • Road and bridge closure information • Evacuation options for pets • Do not drive through floodwaters • Do not play or recreate in floodwaters • Six inches of floodwater can move a vehicle • Stay away from detention ponds, irrigation ditches and drainage pipes • Real-time streamflow and rainfall data • Non-emergency contact information for Fort Collins Police Services and Poudre Fire Authority DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 6: Flood Response Public Information Fort Collins Utilities 45 Flood Response Projects During and after a flood, Utilities will implement specific flood response projects as indicated in Table 9. TABLE 1 - FLOOD RESPONSE PROJECTS Flood Response Projects Projects Message Topics Audience Stakeholder Support Action Website • Know Your Flood Hazard • Protect People from Hazard • Protect Property from Hazard • Insure Your Property • Build Responsibly • Floodplain Regulations • Flood warning • Basement Flooding • Drive Safe • General • Residents and owners in 100-year floodplain • Flooded homes and businesses • Building design professionals • Utilities • FEMA • Red Cross • During and after a flood: Post information on City website and provide links to additional FEMA and Red Cross resources. Brochure Displays • Know Your Flood Hazard • Protect People from Hazard • Protect Property from Hazard • Insure Your Property • Build Responsibly • Floodplain Regulations • General • Flooded homes and businesses • Building design professionals • Utilities • Red Cross Chapter 6: Flood Response Public Information 46 Fort Collins Utilities Flood Response Projects Web pages Utilities has created webpage templates that can be activated in the event of a flooding emergency. These pages include resources, links and materials that will be of assistance to the public during and after a flooding event. Brochures The following brochures and documents are available for distribution after a flood: • City of Fort Collins Substantial Damage Policy • After a Flood: The First Steps • Cleaning up your Flood Damaged Home • Increased Cost of Compliance: How you can Benefit • Returning Home After a Hurricane or Flood • Repairing your Flooded Home Social Media Social media will need to provide information during and after a flood. Posts on Twitter and Facebook will direct readers to the City’s website for more detailed information. FIGURE 23 - UTILITIES' FLOOD SAFETY AND RECOVERY WEB PAGES DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 7: Program Adoption and Evaluation 47 Fort Collins Utilities Chapter 7: Program Adoption and Evaluation Approval of Report The Community Rating System requires approval of this document so that it has formal, official status within the community. In Fort Collins, this approval will be by the Utilities Executive Director and does not require City Council approval based on how the Stormwater Utility is organized and funded. Fort Collins Utilities is composed of the enterprise funds for our four utilities: Stormwater, Water, Wastewater and Light and Power. Each of the individual utilities has a dedicated funding source and does not rely on the City of Fort Collins General Fund. The Fort Collins Stormwater Utility has been in place since 1980 and all funds come from Stormwater fees. The Utilities Executive Director is responsible for overall management of Fort Collins Utilities. The Director has the administrative power to authorize projects, such as those outlined in the Program for Public Information (PPI) report, that are not of a Citywide policy nature or do not require additional funding. Funding for public education related to flooding is an ongoing program and already is included in the Stormwater Utility budget, so no additional funds will be requested from City Council. The PPI report is an enhancement of our existing education efforts and would not be considered a policy change requiring City Council approval. The Utilities Executive Director has full authority to approve the PPI report. A copy of the PPI report will be sent to City Council as an informational consent item. Formal approval of the report can be found in Appendix 2. Documentation of Projects Each of the Stakeholders will send documentation of their annual activities to Fort Collins Utilities for submission to the CRS for the City’s annual recertification. This documentation will include copies of advertisements, flyers, newsletters, mailers, event photos, etc. This information also will be included as part of the annual review by the Committee. DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Chapter 7: Program Adoption and Evaluation 48 Fort Collins Utilities Annual Review and Evaluation The Committee will meet in the first quarter of each year to review and evaluate the projects and messaging from the past year and to plan projects for the upcoming flood season. The committee will discuss if the desired outcomes were achieved. If any significant flooding occurred during the year, the Flood Event Public Information plan discussed in Chapter 6: Flood Response Public Information, also will be reviewed. An annual report based on the Committee’s review and recommendations will be prepared and forwarded to the Utilities Executive Director and City Council. This annual report will then be sent to CRS as part of the annual recertification process. The annual report will include: • The target audiences, messages and desired outcomes • The projects used to convey the messages • Which projects were implemented • Why some projects were not implemented (if any) • What progress was made toward the desired outcomes • What should be changed (including what messages, outcomes and projects should be revised or dropped, and what new ones should be initiated) DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Appendix Appendix APPENDIX 1 – MEETING PRESENTATIONS DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Appendix DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Appendix DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Appendix DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Appendix DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Appendix DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Appendix DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Appendix DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Appendix DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Appendix DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Appendix APPENDIX 2 - FORMAL APPROVAL OF CRS REPORT DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Certificate Of Completion Envelope Id: 7604E909BB834A158D5C60FB97A9F8F3 Status: Completed Subject: Please DocuSign: PPI Report 2020 - FINAL.pdf, Water Board Memo - letterhead.doc Source Envelope: Document Pages: 65 Signatures: 0 Envelope Originator: Certificate Pages: 6 Initials: 5 Angel Anderson AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 215 N Mason Street Fort Collins, CO 80522 aanderson@fcgov.com IP Address: 24.8.181.157 Record Tracking Status: Original 5/7/2020 3:18:07 PM Holder: Angel Anderson aanderson@fcgov.com Location: DocuSign Signer Events Signature Timestamp Marsha Hilmes-Robinson MHILMESROBINSON@fcgov.com Civil Engineer III City of Fort Collins - Utilities Water Engineering Field Operations Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 98.245.96.139 Signed using mobile Sent: 5/7/2020 3:23:36 PM Viewed: 5/7/2020 3:46:43 PM Signed: 5/7/2020 3:47:04 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Ken Sampley ksampley@fcgov.com Water Systems Engineering City of Fort Collins Utilities Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 73.14.98.131 Sent: 5/7/2020 3:47:07 PM Viewed: 5/7/2020 4:01:38 PM Signed: 5/7/2020 4:01:45 PM Electronic Record and Signature Disclosure: Accepted: 9/20/2016 1:19:23 PM ID: 1014db09-9243-4a78-b072-b0c852450d0c Matt Fater MFATER@fcgov.com Special Projects Manager City of Fort Collins Utilities Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 67.174.120.150 Sent: 5/7/2020 4:01:48 PM Viewed: 5/8/2020 7:08:07 AM Signed: 5/8/2020 8:20:34 AM Signer Events Signature Timestamp Darin Atteberry DATTEBERRY@fcgov.com City Manager Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 71.196.181.236 Sent: 5/8/2020 11:06:26 AM Viewed: 5/8/2020 2:43:08 PM Signed: 5/11/2020 9:20:23 AM Electronic Record and Signature Disclosure: Accepted: 5/8/2020 2:43:08 PM ID: 1afa0ade-f731-4873-aa3a-b27f0623b310 In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Robin Pierce rpierce@fcgov.com Utilities Administrative Services Supervisor City of Fort Collins - Utilities Light & Power Security Level: Email, Account Authentication (None) Sent: 5/8/2020 8:20:37 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Dawn Kennedy dkennedy@fcgov.com City of Fort Collins – PDT Administration Security Level: Email, Account Authentication (None) Sent: 5/11/2020 9:20:26 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Sarah Kane SKane@fcgov.com Supervisor, Administration City of Fort Collins, CO Security Level: Email, Account Authentication (None) Sent: 5/11/2020 9:20:27 AM Viewed: 5/14/2020 4:07:27 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 5/11/2020 9:20:27 AM Certified Delivered Security Checked 5/11/2020 9:20:27 AM Signing Complete Security Checked 5/11/2020 9:20:27 AM Completed Security Checked 5/11/2020 9:20:27 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Fort Collins - Utilities Water Engineering Field Operations (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through your DocuSign, Inc. (DocuSign) Express user account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign Express user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. Electronic Record and Signature Disclosure created on: 8/25/2016 10:28:47 AM Parties agreed to: Ken Sampley, Matt Fater, Darin Atteberry How to contact City of Fort Collins - Utilities Water Engineering Field Operations: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: aanderson@fcgov.com To advise City of Fort Collins - Utilities Water Engineering Field Operations of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at aanderson@fcgov.com and in the body of such request you must state: your previous e-mail address, your new e-mail address. We do not require any other information from you to change your email address.. In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign. To request paper copies from City of Fort Collins - Utilities Water Engineering Field Operations To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an e-mail to aanderson@fcgov.com and in the body of such request you must state your e-mail address, full name, US Postal address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with City of Fort Collins - Utilities Water Engineering Field Operations To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign account, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to aanderson@fcgov.com and in the body of such request you must state your e-mail, full name, IS Postal Address, telephone number, and account number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software Operating Systems: Windows2000? or WindowsXP? Browsers (for SENDERS): Internet Explorer 6.0? or above Browsers (for SIGNERS): Internet Explorer 6.0?, Mozilla FireFox 1.0, NetScape 7.2 (or above) Email: Access to a valid email account Screen Resolution: 800 x 600 minimum Enabled Security Settings: •Allow per session cookies •Users accessing the internet behind a Proxy Server must enable HTTP 1.1 settings via proxy connection ** These minimum requirements are subject to change. If these requirements change, we will provide you with an email message at the email address we have on file for you at that time providing you with the revised hardware and software requirements, at which time you will have the right to withdraw your consent. Acknowledging your access and consent to receive materials electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that: • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and • Until or unless I notify City of Fort Collins - Utilities Water Engineering Field Operations as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by City of Fort Collins - Utilities Water Engineering Field Operations during the course of my relationship with you. Electronic Record and Signature Disclosure: Accepted: 12/6/2016 4:18:20 PM ID: 1a8e8b4d-d117-4be0-975e-cb548f822347 Theresa Connor tconnor@fcgov.com Water Engineering & Field Services Operations Manager City of Fort Collins Utilities Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 24.9.116.148 Sent: 5/8/2020 8:20:37 AM Viewed: 5/8/2020 11:05:45 AM Signed: 5/8/2020 11:06:23 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign • FEMA • After a flood: Set up displays at locations around town with brochures for the public, including FEMA and Red Cross brochures. Social Media • Know Your Flood Hazard • Protect People from Hazard • Protect Property from Hazard • Insure Your Property • Build Responsibly • Floodplain Regulations • Flood warning • Basement Flooding • Drive Safe • General • Residents and owners in 100-year floodplain • Flooded homes and businesses • Building design professionals • Utilities • During and after a flood: Send social media messages via Facebook/Twitter . DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3 Development prior to drainage criteria encroached on the channels, reduced the flow capacity and caused flooding. The irrigation canals also overflow their banks and cause flooding West Vine Basin 1980, 1997 and 1999 (Past floods were not well documented) Localized flooding occurs due to encroachment on drainages and from irrigation ditch spills. TABLE 4 – FLOODING HISTORY IN FORT COLLINS DocuSign Envelope ID: 7604E909-BB83-4A15-8D5C-60FB97A9F8F3