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HomeMy WebLinkAboutMinutes - Read Before Packet - 4/21/2020 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Meeting Minutes - April 20, 2020City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: April 20, 2020 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell (by video-conference call), Mayor Pro Tem Kristin Stephens (by video-conference call), City Manager Darin Atteberry (by video-conference call), Deputy City Manager Jeff Mihelich (by video-conference call), Deputy City Manager Kelly DiMartino (by video-conference call), City Attorney Carrie Daggett (by video- conference call) and City Clerk Delynn Coldiron (by video-conference call) met on Monday, April 20, and the following summarizes the discussions that began at 7:02 a.m. April 21 Regular Meeting and Electric Utility Enterprise Board: The April 21 agenda items were reviewed. • Logistics for tomorrow night’s meeting were discussed. Items of note included: o The Zoom Webinar platform will be utilized for the meeting.  Very accessible by clicking a single link from a computer or smartphone.  Low cyber security concern since participants will be auto-muted and not allowed to share videos.  A call-in option will be available. o All Councilmembers should have received an invitation to the meeting that includes the applicable link to join. An email providing additional instructions was also sent on Friday. Please contact the City Clerk if you did not receive these items. o Councilmembers are encouraged to use their video. Bandwidth should not be a problem since this is a Cloud application. o A webpage with detailed instructions was created and launched at the end of last week. It can be accessed at: www.fcgov.com/councilcomments. An easy “Join Meeting Now” button is being added to the site today. • There was a question about who the real property adjacent to the Utilities Service Center is being sold to; the neighbor located at 525 N. Whitcomb Street – Colleen and Peter Scholz. • There was a question about the code changes related to employee housing and purchases from the City. The City Charter prohibits City employees from purchasing property from the City but was not intended to prevent employees from compensating the City for the value of housing that they are required to live in as a condition of employment. This item is intended to establish an interpretation related to the issue. Leadership Planning Team Meeting April 20, 2020 Page 2 of 4 • It was noted that an email was received from a resident concerned about the donation being given to the City by Broadcom and whether this would unduly influence Council. The donation did not come from the local Broadcom branch and there is nothing currently underway related to f-gases so no issues are expected. A memo was provided to Council related to f-gas accounting a couple of weeks ago. Staff does intend to track these on a parallel basis with other emissions for City policy reasons. • Another emergency regulation was signed on Friday related to Transfort routes. An updated Resolution will be sent out today. • The Mayor and Mayor Pro Tem are considering whether to participate in the ethics item related to Councilmember Summers. Because this complaint came in as part of a combined process including complaints against each of them, while it is separate and not related to the decisions about them, there have been continued questions about the integrity of the process. If they decide to do this, Council will need to choose a new chair for this portion of the meeting. • All rezoning items, including Hughes Stadium, are proposed to move to the May 19 agenda. It is possible that some form of limited in-person meeting might be allowed by that time. Scripting for the meeting and/or language for the motion will include provisions if these items cannot be heard on May 19 and need to move again. • Meeting will adjourn to April 28, 2020 for an executive session and follow up action related to the Chief Judge selection. A separate meeting invitation will be sent to Council for the executive session. It is expected that Council will come out of the executive session and direct that contract negotiation for the chosen candidate proceed. Council will consider approval of the negotiated contract on May 19. The Council subcommittee is meeting today to pare down the list of the candidates moving forward for interviews with the entire Council. These interviews are expected to occur on Wednesday, April 22 (two sessions). The Mayor will be calling special meetings to accommodate this. Emails will be sent later today confirming this. 6-Month Planning Calendar: • April 28 o COVID-19 Economic and Social Recovery – This item is intended to focus on known coronavirus impacts, will summarize the social and economic responses that have occurred to date, will summarize various funding sources, and will outline principles to guide recovery. There is an upcoming meeting with the Council Finance Committee that will address this as well. In the short-term a resolution is expected to come to Council for consideration that would change the current budget process to a one year process for 2021 and 2022 (goal is to get back to the normal two-year budgeting for outcomes process for 2023-2024). A combination of reductions and use of reserves is also expected to come to Council for consideration in the near future. o Manufactured Housing Zoning District Stay – There was a question about the title and what “stay” meant. This item responds to the moratorium that is in place related to the redevelopment of mobile home parks. At this work session, staff intends to review a variety of options with Council, including a new manufactured housing zoning district and the types of Leadership Planning Team Meeting April 20, 2020 Page 3 of 4 housing allowed. This item is expected to deal only with land use; however, a separate item will be coming to Council that deals with the distribution of utilities in these wholesale-type applications where consumption is shared amongst the tenants/owners. • May 5 o Benefits Agreement for Northfield Metro District – There was a question about whether this metro district has been approved; yes. This item will provide more specificity around the requirements to assure that the benefits that have been promised are provided. It was noted that this includes a fair amount of affordable housing. • November o Annual appropriation ordinances have been added to the calendar. • Unscheduled o Utilities Income Qualified Assistance Program (IQAP) was added to unscheduled (moved from June 2). City Clerk Coldiron: • Noted that an email has been received from a resident asking about modernizing petitioning and allowing for digital petitions and signatures. He is exploring initiative efforts for the 2021 ballot that would move elections to odd year November and include another Council pay issue. Staff will work with the City Attorney’s office on this item. The timing of this action is unclear. Deputy City Manager Mihelich: • Noted that Open Streets scheduled for the end of May has been canceled. • Noted that BNSF Railroad will be doing work along the Mason corridor from University Avenue to Cherry Street over the next few weeks. Closures are expected. • Facilitated a meeting with Montava staff and Boxelder Sanitation District staff. Boxelder and Montava were able to agree on a framework for moving forward. The group will meet again in two weeks to further discuss fees. Deputy City Manager DiMartino: • Noted that staff was approached by Triple Crown Sports to see if the City would be interested in participating in lobbying efforts for relief funding for youth sports and in participating on a youth task force to work on industry-wide parameters on restart for these activities. Because the City is focused on broad categories of interest (e.g. small business) and not specific industry groups, staff will inform Triple Crown that the City will not be participating in lobbying efforts but will engage as a stakeholder on the task force. Leadership Planning Team Meeting April 20, 2020 Page 4 of 4 On a separate note, there was a question about the Parks and Recreation Association group and their view on activities in Colorado. Staff is asked to follow up. As well, staff is asked to provide updated information on the financial impacts related to the shutdown of all parks and recreation activities due to COVID-19. At this point, the meeting adjourned so staff could join the emergency operations meeting. The meeting will resume on April 21, 2020 at 8:00 a.m. Meeting adjourned at 8:38 a.m.