HomeMy WebLinkAboutMemo - Mail Packet - 4/14/2020 - Memorandum From Delynn Coldiron Re: 04-07-2020 Council Meeting Follow Up: Agenda ItemsCity Clerk
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MEMORANDUM
DATE: April 8, 2020
TO: Mayor Troxell and City Councilmembers
THRU: Darin Atteberry, City Manager
Jeff Mihelich, Deputy City Manager
Kelly DiMartino, Deputy City Manager
FROM: Delynn Coldiron, City Clerk
RE: 04-07-2020 Council Meeting Follow Up; Agenda Items
This memo provides follow up from last night’s Council meeting related to how things get added or
deleted from the Council Agenda and how things are currently being prioritized.
Items get added or deleted from the Council Agenda in the following ways:
City Manager requests.
Discussion at the Leadership Planning Team.
Discussion with the Executive Lead Team.
3 or more Councilmembers requesting an item be added.
4 or more Councilmembers requesting an item be removed.
Items are currently being prioritized based on the following criteria:
1. Urgent items specifically related to COVID-19 activities that are critical in nature and must
receive Council consideration as soon as possible.
2. Emergency-related items that are not as urgent but need Council consideration. An example
would be Council ratifying emergency regulations that have been implemented by the City
Manager or considering allowing remote meetings.
3. Second Reading Ordinances.
4. Items that are substantially complete, have completed significant public process, and are ready for
Council consideration. These items are being brought forward to help ensure that work does not
have to be redone and can continue to move forward.
5. Items that must move forward based on a Council directed timeline, i.e., completion of a pilot
project or the end of a moratorium.
6. Items that relate to funding, operation and business activities that the City must continue despite
of the current crisis.
7. Items that are required to comply with federal or state legal or other requirements.
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Council Follow Up – Agenda Items
April 8, 2020
Page 2
The City’s Leadership Team is very sensitive to what items should be included on current Council
Agendas. Using these criteria has provided a robust process that drives discussions at the Leadership
Planning Team and Executive Lead Team, as well as the decisions that are made on what should be
included for Council consideration.
Please let us know if you would like additional information or have any questions or concerns.
DocuSign Envelope ID: F699DDF3-7880-4E05-95F9-277BB7EB1A72