HomeMy WebLinkAboutMemo - Mail Packet - 4/7/2020 - Memorandum From Sierra Anderson Re: City Council Priorities Dashboard - 1St Quarter 20201 of 1 | P a g e
City Manager’s Office
PO Box 580
300 LaPorte Ave.
Fort Collins, CO 80522
970.221.6505
970.224.6107 - fax
fcgov.com
MEMORANDUM
Date: April 2, 2020
To: Mayor Troxell and City Councilmembers
Through: Darin Atteberry, City Manager
Kelly DiMartino, Deputy City Manager
Tyler Marr, Deputy Director, Information and Employee Services
From: Sierra Anderson, Graduate Management Assistant
Re: City Council Priorities Dashboard – 1st Quarter, 2020
Background
The purpose of this memorandum is to present Council with the 1st Quarter’s Council Priority
Dashboard, which outlines purpose, outcomes, and actions taken or planned for the various
initiatives identified by Council as priorities at their June 2019 retreat. Updates shown represent
progress as of this writing and changes from the last version are presented in red text. Staff
recognizes that the COVID-19 pandemic is having an impact on the organization’s ability to
progress many of Council’s priorities in line with previously identified schedules. Updates reflect
this information wherever possible.
The dashboard’s purpose is to track the status and keep Council informed of updates to these
items and also to guide the scheduling of items on the Six-Month Planning Calendar. The
Dashboard is also available on fcgov.com, under the “Council Meetings” tab of the Mayor and
City Council page.
Future Versions
The next major update of this dashboard is scheduled for June of 2020. Staff will make minor
changes as suggested by administration or Council in the interim period.
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PRIORITIES DASHBOARD
The purpose of this dashboard is to track the progress of priorities established during the June 2019 Council retreat and
adopted in July 2019. It will be updated quarterly to provide current information and to guide the scheduling of items on the Six-
Month Planning Calendar.
Last Updated: March 31, 2020
Next Major Update: June 2020
PROGRESS
COUNCIL
RETREAT PRIORITY INTENDED OUTCOMES SERVICE AREA ACTIONS AND STATUS
ECONOMIC HEALTH
AFFORDABLE AND
ACCESSIBLE
CHILDCARE
Continue to identify barriers and
needs related to increasing the
supply of affordable childcare,
looking at a variety of solutions
including development incentives
and flexibility to ensure that
childcare is not a career and
lifestyle limiting factor in Fort
Collins
Sustainability
Services
Next Council Action:
No Council action planned at this time
Other Info:
Examining project options and/or
COVID-19 response needs where
mid-cycle funding support can be
best leveraged in 2020
Emergency funding from the
childcare mid-cycle dollars have
been provided to Boys & Girls Club
to support the limited re-opening of
their Fort Collins site to provide
childcare for healthcare and first-
responder employees
Proceeds from the sale of a City-
owned asset have been designated
to support the childcare priority.
Information gathering and
coordination is occurring with
community partners and HR to
address resident and employee
childcare needs emerging from
COVID-19
Aligning City efforts with the Larimer
County childcare objective work,
including serving on the County’s
steering committee
Advancing discussions with City’s
Planning Dept to create
development tools that will support
childcare providers seeking new
facility options
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SMALL BUSINESS
PLAN
Develop strategies that can
advance the City’s stated goals of
incubating, expanding, and
retaining existing employers.
Assist in ongoing efforts
underway by community
organizations and continue focus
on innovation and start-ups
Sustainability
Services
Next Council Action:
Business Telephone Town Hall meetings
with the Mayor and the City Manager are
scheduled for Monday, April 6th at 6pm
and Thursday, April 9th at 10am.
Potential 2020 changes to policy and/or
funding for COVID-19 response and
recovery.
2021 BFO Process
Optional Business Site Visits (coordinate
with EHO to arrange)
Other Info:
Numerous Latinx follow-up actions
to support this business community
On-going collaboration between
EHO, Utilities, and PDT to
coordinate support of Small
Businesses going through City
processes
Working to assist small businesses
during COVID-19 crisis, including
outreach, cash flow help, loans,
direct assistance.
STRATEGIES THAT
CREATE
COMMUNITY JOBS
Engage with and assist/convene
community partners to address
opportunities for those who are
underemployed or non-college
bound with the use of an equity
lens. Consider strategies to help
reduce the mismatch between
available jobs and skills in the
workforce
Sustainability
Services
Next Council Action:
2021 BFO Process
Other Info:
Evaluating Industry Cluster
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UNDERGROUNDING
OF ELECTRIC
INFRASTRUCTURE
(TRANSMISSION
AND DISTRIBUTION)
Understand current status and
develop strategy to complete
undergrounding of all electric
system infrastructure within Fort
Collins to improve reliability and
community aesthetics, including
Platte River’s and other utilities’
transmission lines and the
remaining distribution lines
owned by Light & Power to
provide for a more dynamic power
grid
Utilities Next Council Action:
Whitepaper for undergrounding
distribution and transmission infrastructure
Other Info:
Distribution:
Appropriations package in Q1
funded the remaining distribution
overhead conversions. Staff is
collaborating on design with
Connexion for joint construction.
Transmission:
Staff is developing a joint white
paper with Platte River regarding
Transmission infrastructure
undergrounding. There are at least
three transmission providers that
operate within Fort Collins GMA.
Platte River, Western Area Power
Administration, and Xcel Energy.
Initial estimates based on current
construction costs for underground
transmission are $0.5B.
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ENVIRONMENTAL HEALTH
PROTECT AND
ENHANCE
INSTREAM RIVER
FLOWS
Continue to improve and protect
the ecological condition, aesthetic
quality, and resiliency of the
Poudre River and its
watershed/tributaries
Community
Services/
Utilities
Next Council Action:
Consideration of various related BFO
offers for the 2021/22 budget.
Possible work session in 2021.
Other Info:
A bill enabling the Poudre Flow Plan
to proceed was recently signed by the
Governor.
Staff conducted a workshop to
collaborate on river health initiatives
across the City.
Design of the Environmental Learning
Center Dam is progressing to protect
an instream water right. A request for
funds to construct is anticipated for
2021.
City/Northern discussions are
ongoing related to NISP mitigation
and adaptive management.
Other efforts include several fish
passage projects, a fish mobility
study, and ongoing vegetation
management related to restoration
projects
Budget offers for 2020 were funded
related to emerging water quality
contaminants and urban lakes water
quality management policy and
guidance development. A Request for
Proposals for the Urban Lakes Water
Quality Plan is in progress.
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REDUCE PLASTIC
POLLUTION
Understand current state and
prevalence of plastic pollution
within Fort Collins and expand
educational efforts and develop
strategies to reduce or eliminate
plastic pollution in Fort Collins.
Continue to track advances in
treatment technology for reducing
or eliminating microplastics from
water supplies (drinking,
stormwater, wastewater, and
instream)
Utilities/
Sustainability
Services
Next Council Action:
Work Session scheduled for June 9, 2020
to seek input on preferred measures to
reduce plastic pollution in the community
and our water supplies
Other Info:
SSA and Utilities staff collaborating to
consider micro and macro plastic
impacts and interventions
Results from initial research and
analysis of common macro-plastic
pollutants and corresponding
prevention/mitigation strategies.
Budget offer for 2020 funded for
evaluation of microplastics and
impact on river health and data
collection and awareness campaign
for single-use (macro-)plastics.
MITIGATE IMPACTS
OF OIL AND GAS
ENCROACHMENT
INTO GROWTH
MANAGEMENT
AREA
Understand current and potential
surface impacts of oil and gas
production within the growth
management areas and consider
strategies to mitigate those
impacts. Evaluate the impact and
needed/desired changes as a
result of Senate Bill 181 through a
robust public engagement
process
Sustainability
Services/
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IMPROVED AIR
QUALITY
Continue to reduce the impacts
and prevalence of radon and
ozone within the City through
regional collaboration, reduction
in ground level ozone, and
expanded education. Improve
understanding of
microparticulates (particulate
matter 2.5 microns or less in
diameter) in Fort Collins and any
disparate impacts they may be
influencing
Sustainability
Services
Next Council Action:
Wildfire planning Staff Report planned for
May 19, 2020.
Other Info:
2020 budget revision offer to
continue outdoor wood burning
voluntary compliance support
(particulate matter) was approved by
Council.
First review report for Outdoor
Burning ordinance in development.
Radon, ozone and PM2.5 programs
are part of Environmental Services
(ESD) ongoing efforts.
Final Air Quality Plan published
(https://www.fcgov.com/airquality/
plans-policies.php)
Air Quality Advisory Board submitted
a memo to Council regarding
feedback on Council air quality
priorities.
Utilities/ESD partnership
incorporating radon and PM
considerations in energy efficiency
and Bloomberg programs.
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NEIGHBORHOOD LIVABILITY & SOCIAL HEALTH
EQUITY AND
INCLUSION
Implement the usage of an equity
lens, including staff and Council
training, develop indicators and
metrics and consider a resolution
regarding anti-discrimination
Sustainability
Services/
Information &
Employee
Services
Next Council Action:
Work session scheduled for May 12, 2020
Other Info:
Municipal Equality Index (MEI) score
elevated from 83 to 95/100
Hosted anti-racism workshop for
community and staff (attendance at
capacity with waitlist for next
training)
Received council feedback and input
at October work session with work to
date and frameworks/strategies
Equity teams restructured to align to
council priorities and deliverables,
presenting to ELT in late January for
feedback
Budget offer funded for data
collection/gaps analysis/equity
indicators; RFP will open in Q1 of
2020
Efforts underway to embed diversity
considerations into pilot RFP
process for a Utilities capital project
Created Racial Equity Rapid
Response team to mitigate
unintended adverse impacts during
COVID-19 response; team created a
“Just in Time” Equity Lens and is
working with various program
managers on different projects
Collaborating where possible to
determine needs of historically
underrepresented community
members and activate on identified
needs
Vendor selected for midcycle offer
on data collection and equity
indicators project, working on
contracting now
Continuing to build out online E and I
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OPTIMIZATION OF
ALLEYS OUTSIDE
OF DOWNTOWN
Develop strategy for identifying
and improving alleys outside of
the downtown core, to maintain
and ensure basic functionality,
appearance and safety.
Additionally, explore how to fully
utilize their potential and create
opportunity through additional
public spaces and enable access
for accessory dwelling units or
affordable housing options
Planning,
Development &
Transportation
Next Council Action:
No Council action planned at this time
Other Info:
After several years of minimal alley
maintenance, routine grading and
pothole repair is funded in the
current budget cycle and underway.
100% of the alleys have been
maintained for this year.
Staff is working on background
information regarding the inventory
and condition of the City’s alleys
including options for maintenance,
policies and programs.
AFFORDABLE AND
ACHIEVABLE
HOUSING
STRATEGIES
Engage the community and a
cross-section of stakeholders to
create dialogue and continue
efforts around affordable housing
Sustainability
Services
Next Council Action:
Council Work Session scheduled for April
14, 2020.
Other Info:
Economic and Planning Systems Inc.
chosen as consultant for Impact
fee/Inclusionary Housing study. Four
stakeholder workshops were
conducted as focused community
engagement to be included in the
report out, now scheduled for April
14.
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RETREAT PRIORITY INTENDED OUTCOMES SERVICE AREA ACTIONS AND STATUS
MOBILE HOME
PARK
PRESERVATION
AND RESIDENT
PROTECTIONS
Develop policies/programs to
preserve mobile home parks as a
source of affordable housing and
enhance resident protections,
particularly around issues of utility
gouging and eviction
Planning,
Development &
Transportation
Next Council Action:
Work Session Scheduled April 28 to
discuss Manufactured Housing Zone
District
Other Info:
Mobile Home Park Mini-Grants
awarded to Hickory Village for tree
trimming, Poudre Valley Mobile
Home Park for tree trimming, and
Parklane Mobile Home Park for tree
trimming and safety lighting.
Adopt A Neighbor information in
Spanish and English for volunteers
and neighbors in need during
COVID-19 quarantine is being
delivered door-to-door.
Exploration of Neighborhood
Services Mini-Grants for Round 2
used for COVID-19 neighborhood
community-building efforts and
neighborhood improvement projects
such as WiFi Hotspots to connect
mobile home park residents to one
another and outside resources
through increased internet access.
Research and analysis on a new
manufactured housing zone district
in Fort Collins has begun, and
discussions with Larimer County
continue about similar efforts for
manufactured housing parks in the
Growth Management Area
Staff will explore options for the
applicability and enforcement of
existing livability codes within
manufactured housing communities.
Staff will bring forward code options
for tree maintenance for Council’s
consideration.
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LOW-INCOME
BENEFITS/REBATES
STREAMLINING AND
CONSOLIDATION
Continue to simplify access to and
participation in the variety of
income-qualified benefits and
rebates the City offers. Explore
elimination of redundant
application and verification
requirements as well as potential
impacts of setting a single income
level which qualifies residents for
all programs
Financial
Services/
Sustainability
Services
Next Council Action: No Council action
planned at this time.
Other Info:
Application Assistance Pilot
complete: 13 households assisted
with 28 applications.
Rebates Program Evaluation
underway, anticipated completion
Jan/Feb 2020, review with ELT and
explore potential BFO and process
improvements
Next steps: evaluate potential BFO
offer options.
At the direction of the City Manager:
A 2021/22 BFO offer will be
developed, in collaboration, by City
Give, Financial Services, and
Sustainability Services. This offer is
intended to:
Fund a cross-functional, full time,
contracted Income-Qualified
Navigator position.
Develop a universal application
for all City of Fort Collins income-
qualified programs.
Centralize income-qualified
programs and fee rebates to
include streamlined
administration, impact measures,
user-informed communication
and outreach, and orchestrated
programming.
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CULTURE & RECREATION
EQUITABLE
PARTICIPATION IN
CULTURE AND
RECREATION
PROGRAMS
Understand current state of
participation in cultural and
recreation programming and
subsequently make adjustments
to current practices to improve
equitable participation through
potentially expanded
programming and targeted
support
Community
Services
Next Council Action:
Council consideration of 2021/2022 BFO
Offers.
Other Info:
Cultural Services Department:
Established access and opportunity
programs continue with the goal to
ensure welcoming, inclusive and
accessible facilities and programs.
FCMod (Opportunity Program);
Gardens on Spring Creek (Gardens
for All); Lincoln Center (discounted
tickets, PSD field trip support, ticket
vouchers through local service
organizations).
Strategy Map Metric added to 2020
Strategic Plan to measure
“cumulative participation is access
and opportunity programs.”
Recreation Department:
Recreation provides reduced fees,
programs and passes for participants
meeting income-eligible requirements
to be able to participant in
recreational activities.
Recreation provides inclusive
activities and specialized
programming for all ages and all
abilities.
Silver Sneakers and Renew Active
(new 2020) discounted use pass and
fitness classes for seniors who
qualify for the program.
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PARK REFRESH
AND FUTURE
NEEDS
Complete assessment of current
and future needs of parks, with
the use of an equity lens, and
explore funding options that
include private and public
partnerships to secure resources
for timely refresh of parks
Community
Services
Next Council Action:
A second work session on the Parks and
Recreation Plan with Council is scheduled
May 12.
Other Info:
A work session was held on October
22 that provided council an overview
of the Parks & Recreation Plan
update, which is now underway.
The Parks & Recreation Plan update
will include a park assessment and
explore funding options for refresh.
The final plan is expected to be
complete in late 2020.
TRANSPORTATION
ENCOURAGE AND
INCREASE
TRANSFORT USE
/ ADDITIONAL BUS
RAPID TRANSIT
(BRT) CORRIDORS
Understand existing barriers to
use and develop strategies that
expand and make easier the use
of Transfort. Continue efforts
underway to construct and add
additional BRT corridor projects to
the system
Planning,
Development &
Transportation
Next Council Action:
No Council action planned at this time.
Other Info:
Mobility work session held on Feb 25.
Received direction to prioritize Vision
Zero strategy efforts and a tax and/or
other funding sources for transit
operations
Minor Service Route Changes were
implemented in August of 2019 to
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HIGH PERFORMING GOVERNMENT
EFFECTIVE,
INNOVATIVE AND
HIGH-PERFORMING
BOARD
Equip City Council with the
resources, training and tools to be
a highly effective, innovative, and
high-performing governing body in
conjunction with the City’s
Leadership System
City Manager’s
Office/
Information &
Employee
Services
Next Council Action:
Planning a work session in July to
facilitate a dialogue with Council on needs
and strategies.
Ongoing
REIMAGINE
COMMUNITY
ENGAGEMENT
Continue to improve open
government, community
engagement and communication
efforts to ensure transparency
and informed decisions by
engaging a representative and
inclusive cross-section of the
community
Information and
Employee
Services
Next Council Action:
Council Work Session scheduled for July
14
Other Info:
Continued coordination and
alignment with restructured Equity &
Inclusion & Reimagine Boards &
Commissions teams, supported by
CSU’s Center for Public deliberation
April 23 Community Issues Forum
canceled due to COVID-19 outbreak
OurCity platform upgrades and
options for remote engagement
during the Stay-at-Home order
2019/2020 Workplan includes:
Continued IAP2 training and
application to enable consistent
engagement approach across the
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CITY FINANCIAL
SUSTAINABILITY
Increase understanding of
revenue trends to inform revenue
diversification, appropriate City
fees, and efforts to increase tax
generation within Fort Collins
Financial
Services
Next Council Action:
Finance Committee will meet 4/3 to
discuss the City’s financial strategies
and anticipated impacts in light of the
COVID-19 crisis
Capital Expansion, Utility PIF, and
development review fee updates
complete and approved by council
All fees are scheduled to come
forward concurrently in 2021.
REIMAGINE
BOARDS AND
COMMISSIONS
Better structure the board and
commission system to set up
success into the future, align with
Outcome Areas and allow for
integrated perspectives. Explore
models that allow for greater use
of Ad Hoc meetings, diverse
stakeholders and additional
community participation
City Manager’s
Office
Next Council Action:
Council Work Session scheduled for
June 9th, 2020 to review options from
public engagement phase and set
implementation strategy. (May need
to be postponed due to delay in
outreach.)
Other Info:
Topic at recent Super Issue meeting
of Boards and Commission members
(45+ attendees)
April 23 Community Issues Forum
canceled due to COVID-19 outbreak
Continued coordination and
alignment with Reimagine Public
Engagement team, supported by
CSU’s Center for Public deliberation
Means of reaching historically
underrepresented populations for
input are being developed.
Timeline for public outreach: January
- May 2020 (Likely to be delayed)
Short-term appointments being made
to ensure board continuity
throughout process.
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organization
Refresh Public Engagement Guide
Develop both formal/informal cultural
broker program
Reduce barriers to engagement
through language/translation
resources and enhanced
accessibility
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improve on-time performance,
improve connections, and align with
Poudre School District and Colorado
State University schedule changes.
Pay by App was implemented in Aug.
2019 to simplify and modernize ticket
purchase options.
Federal Transit Administration visit
occurred in October 2019 to discuss
next steps for implementation of
improved transit service on West
Elizabeth.
PDT has formed a Barriers to Transit
Working Group to identify and
combat obstacles to transit use
specific to historically marginalized
and underrepresented populations.
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New tools and resources are being
implemented (calculators, formulas,
staff consultation with owners) to
improve the equitable apportionment
and transparency of utility billing in
manufactured housing communities
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Foundational work for the next
housing strategic plan underway –
such as: data updating, Land Use
Code Audit, and best practice
research. Project will pause to await
direction on scope and cadence of
next plan.
Public engagement continues
through Home2Health project.
Stakeholder strategic doing groups
convened. Planned check in
opportunity will need to be
rescheduled because of shelter in
place rules. Virtual meetings of
strategic doing groups ongoing.
Successful Local Storytellers Event
at Lyric Cinema kicked off public
engagement strategies.
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curriculum for internal staff
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Planning,
Development &
Transportation
Next Council Action:
Work Session scheduled for April 28,
2020 to present alternatives for an oil and
gas regulatory framework.
Other Info:
Joint Board meeting and two open
houses in March.
E-forum website live, and collecting
public comments:
ourcity.fcgov.com/oil-and-gas-
regulations
Permit application for change in use
at existing well withdrawn.
No new drilling expected. SB181
increases local authority and allows
for comprehensive changes to LUC
that could apply to existing and future
oil and gas wells.
State rulemakings delayed until
further notice, due to COVID-19
impacts on public outreach.
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redeployment to support workforce
development
Working with Social Sustainability
and private employers to develop a
strategy for Diversity and Inclusion
related to workforce development
On-going engagement in Talent 2.0
with multiple partners
On-going collaboration with the
County’s Workforce Development
Board on regional response to
COVID-19 workforce challenges
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