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HomeMy WebLinkAboutMinutes - Mail Packet - 12/1/2015 - Memorandum From Wanda Winkelmann Re: Leadership Planning Team Meeting Minutes - November 23, 2015City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: November 23, 2015 TO: Mayor and Councilmembers FROM: Wanda Winkelmann, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, City Attorney Carrie Daggett, Assistant City Manager Kelly DiMartino, and City Clerk Wanda Winkelmann met on Monday, November 23, and the following summarizes the discussions that began at 7:33 a.m. December 1 Regular Meeting Consistent with past practice, the collective bargaining agreement with the Fraternal Order of Police (FOP) will be on the Consent Agenda. Discussion ensued about the proposed code amendments related to Mobile Food Truck Vendors. The P&Z Board rejected staff’s initial recommendation of limiting the number of days a truck could be parked in a location and instead recommended a solution that is land use based. Consequently, the LPT postponed this item in order for staff to work with the Planning & Zoning (P&Z) Board to explore other options. At the direction of City Council, the Mayor will be meeting with the Municipal Judge, City Attorney, and City Manager to discuss their compensation. First Reading of ordinances setting their compensation will be on the Discussion Agenda. The General Improvement District (GID) Board meeting will follow the Council meeting. Six Month Planning Calendar Staff is asked to determine if an additional Work Session items can be added to the December 8 meeting. Two items are scheduled for December 8: CSU President Dr. Tony Frank’s annual update, and the broadband strategic plan. Additionally, staff will explore whether items should be presented at the December 22 or 29 meeting to ensure that all work plan items are staying on schedule. Two appeals received earlier this month have been tentatively scheduled accordingly: the Coy Hoffman Silos at the Woodward site for December 15, 2015, and the Uncommon Project Development Plan for January 12, 2016. Regarding the February 23 Work Session item Short Term Rentals, staff is asked to provide the following information in a future Thursday packet memo: 1. Has staff reviewed the model used in Nashville? 2. What are the definitions of “short term rental” and “residential use?” Are there alternative definitions? 3. How could short term rentals be licensed? Leadership Planning Team Meeting November 23, 2015 Page 2 of 3 4. If an owner of a short term rental does not pay taxes, what are the consequences? 5. It was suggested that short term rentals can be viewed in two ways: the first is where an owner lives on or near the site (such as next door or across the street), and the second is an off-site (even out-of-state) owner. How would these two scenarios be addressed differently? Two sessions will be held for Council to review the Strategic Plan and Budget. The first is a Work Session held on March 22 at the Lincoln Center for Council feedback on the Strategic Plan; the second is a Council Retreat scheduled for Saturday, April 2 to discuss the budget. Other Discussion Items: Assistant City Manager DiMartino briefly shared information regarding: 1. The City partnered with the International Association for Public Participation (IAP2) to host a training session for City staff on public engagement several weeks ago. It was well attended and the City plans to host additional forums in the future. 2. Policy and Project Manager Dan Weinheimer is part of a leadership group with ICMA that is looking for team project ideas in host communities. After considering multiple topics, Open City/Open Data was selected. City Manager Atteberry stated: 1. Mayor Pro Tem Horak and Councilmember Cunniff are interested in the policy related to Low Impact Development (LID) and specifically the pervious paper requirements for projects. It was suggested that flexibility is needed in the policy, especially for low-impact projects. More to come on this issue. 2. A memo regarding the use of polls was included in Thursday packets. In response to Councilmember Overbeck’s suggestion, disclaimers will be posted on online polls to clarify that they are not statistically valid. He also inquired into the guidelines used for questionnaires/polls (why are there polls for some projects and not others?). Assistant City Manager DiMartino reported a public engagement guide is forthcoming that will address the use of polls, such as the type of questions asked, the targeted audience, etc., as well as other public engagement techniques. The goal is to have more predictability in how and why polls are used. 3. As noted in the November 19 Thursday Packet, the Master Plan for the Gardens on Spring Creek will be reviewed by P&Z on December 10. 4. Citizen Judy Hamilton’s donation of $8000 to Dial-A-Ride (DAR) will be used to provide free rides during the holidays for DAR customers. 5. City Council will be receiving a copy of PRPA’s Strategic Plan. 6. Interested stakeholders in the proposed camping ordinance attended a meeting with staff and provided their feedback. 7. A SAR will be forthcoming on the signs at the Global Village School. Mayor Pro Tem Horak: 1. Received an inquiry from a marijuana business owner interested in moving the closing time of marijuana stores from 7 p.m. to 8 p.m. The owner reported two County marijuana businesses are open until 8 p.m. 2. Suggested a change in name to the “street oversizing.” 3. Noted the downward trend in sales tax. In a memo for a future Thursday Packet, staff is asked to provide an overview of this trend and how it may impact future budgets. Leadership Planning Team Meeting November 23, 2015 Page 3 of 3 4. Read an article on “Dark Skies” that addresses LEDs and street lights. 5. Read an article on “Facial Recognition.” What is our crime lab doing in this area? 6. Reported on an upcoming meeting with citizens concerned about the future of a colony of prairie dogs that live on a future development site. The citizens would like to see the prairie dogs relocated. Mayor Pro Tem Horak addressed the following items from the November 19 Thursday Packet: 1. Digital Signs at the Foothills Mall. The signs have been brought into compliance with the City’s sign code. It was suggested the City may wish to revisit the use of colored digital signs, while maintaining restrictions on changing images. 2. CSU Project Updates. A graph was included that showed the Student Population Growth by Decade. In preparation for the December 8 Work Session, staff is asked to explore how the student population around campus has grown and impacted those neighborhoods. How has the City’s population grown over time with the City limits? 3. Diversity and Inclusion. It was suggested it would be beneficial to describe the role of the Human Relations Commission and its decades-long involvement in important community issues. 4. Election Code Changes. Due to the deadlines imposed by HB15-1130, staff is asked to determine if the City must follow the provisions (can we “Home Rule” our own provisions?). City Clerk Winkelmann reported that CML is already working on legislation to address several concerns raised in HB15-1130 (such as the deadline to cancel an election, etc.). 5. City Use of Online Questionnaires. Staff was commended for this memo. Mayor Troxell stated: 1. He attended a meeting of the CML Executive Board last week. Topics discussed included panhandling, sharing economy, and CML dues. 2. The City of Loveland and Town of Berthoud adopted a resolution supporting improvements to I-25. Staff is asked to bring forward a similar resolution for Council’s consideration on December 15. It was also requested that this item be added to the LRC policy agenda. 3. He received a letter of support from the County Commissioners (included in the November 19 Thursday Packet) for the reconfiguration of the Midtown Urban Renewal Authority boundaries. The meeting adjourned at 9:28 a.m.