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HomeMy WebLinkAboutMinutes - Read Before Packet - 11/18/2014 - Memorandum From Wanda Nelson Re: Leadership Planning Team Meeting - November 17, 2014City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: November 17, 2014 TO: Mayor and Councilmembers FROM: Wanda Nelson, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Karen Weitkunat, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Assistant City Manager Kelly DiMartino, Interim City Attorney Carrie Daggett, and City Clerk Wanda Nelson met on Monday, November 17, and the following summarizes the discussions that began at 8:00 a.m. November 18 Regular Meeting The 2015-2016 Budget will be considered under Discussion Item #17. In addition to the funding request for transportation for individuals who utilize Gateway services, City Council has received funding requests via email for transportation for senior citizen services such as Elderhaus. Staff is asked to be prepared to address how transportation for the senior population fits into the City’s transit plan. Council will consider a resolution authorizing the City Manager to submit a train horn noise waiver to the Federal Railroad Administration (FRA) under Discussion Item #18. A recent story reported that Castle Pines in Douglas County received a waiver and will be constructing a quiet zone along Highway 85 for approximately $170,000. Staff will provide information about the difference in cost between that and local projects. An inadvertent addition to the motion for first reading of the ordinance pertaining to TOD was added and the ordinance presented on second reading has been corrected (Agenda Item #19). In order to provide increased clarity, staff is asked to redline the amended columns in the AIS. Staff is requesting postponement to December 16 of Agenda Item #21 regarding the PILOT for street lighting. The Council Finance Committee is meeting today to discuss the alternatives. Councilmember Troxell has requested a meeting of the Ethics Review Board to consider whether he has a conflict of interest regarding the CSU stadium discussions. The November 18 meeting will be adjourned to November 25 for Council to formally consider the Board’s opinion (the Board meets tomorrow). November 18 URA Meeting Due to the Mayor’s conflict of interest regarding the Foothills Mall Redevelopment, Consent Agenda Item #3 concerning this project will be removed from the Consent Agenda and placed on the Discussion Agenda. Six Month Calendar As noted earlier, an Adjourned Meeting will be scheduled for November 25 for Council to consider the Ethics Review Board opinion regarding Councilmember Troxell’s participation in discussions about the CSU Stadium. Leadership Planning Team Meeting November 17, 2014 Page 2 of 3 Staff reports will be scheduled regarding: 1. The City’s 7th Place National Award from Digital City Survey for technology and citizen engagement; 2. ISO Certification for the Streets Department. A discussion on the Northern Integrated Supply Project (NISP) was considered for the December 9 Work Session; however, due to the complex nature of this item, staff is asked to first provide an update via memo and then a decision will be made if a Work Session is warranted. It was requested that staff’s recommendation for the December 16 item Naming a Natural Area at Woodward be added to the Calendar (if a recommendation exists). The RMI Business Update on January 13 has been removed as this information will be provided in a memo. If there is a need to discuss the City’s business incubation efforts, a future Work Session can be scheduled. As was noted last week, it was suggested that the Work Session for seated and newly-elected Councilmembers occur April 25 or May 2. Staff is asked to work with Councilmembers Campana, Cunniff, and Overbeck to determine which date works best for them and place it on the Six Month Calendar. Other Discussion Items: City Clerk Nelson reported on: 1. Staff is meeting to discuss the Adequate Public Facilities (APF) requirements on November 26 to develop a timeline for this project. It was suggested by LPT that this item could be heard by Council on January 20. 2. The Coloradoan will be running a story about the South End Road Closures, as requested at last week’s LPT meeting (to communicate this information to the public about streets that are not maintained by the City). Deputy City Manager reported on: 1. A staff team is meeting this week to discuss the Social Host Ordinance and a memo will be forthcoming. 2. As noted in a memo in the November 13 Thursday Packet, a meeting is being held tonight at 6:00 p.m. in the CIC with the neighbors of the former Crossroads Safehouse facility to discuss the future of the building. Options for the property located at 317 and 321 South Sherwood include selling the property or leasing it to another provider. A report will be forthcoming about the results of the meeting. Assistant City Manager DiMartino keeps a file on public engagement plans for various City projects and will provide summaries at LPT meetings on major projects or as questions arise. Interim City Attorney Daggett will be providing a memo regarding the appeal process for projects where the City is the developer. City Manager Atteberry reported on: 1. Examiners from the Rocky Mountain Performance Excellence (RMPEx) institute will be in town this week as part of the City’s application for the Peak Award. 2. Information will be forthcoming about a pending hotel project in downtown. Leadership Planning Team Meeting November 17, 2014 Page 3 of 3 3. Neighbors continue to express concerns about the English Ranch Garden and may provide comments at tomorrow night’s Council meeting. 4. A request has been received to construct a memorial honoring former City Attorney Steve Roy. City Manager Atteberry will be contacting Mr. Roy’s family for their input. As the City continues to receive awards, it was requested that part of the marketing message include how the commitment to excellence and focus on process improvement will be continued. Staff is asked to report on: 1. When will a report on the impacts of an on-campus stadium be available? 2. A memo was included in the November 13 Thursday Packet regarding a potential pedestrian crossing on Shields at Pitkin. Since it was determined this crossing is needed for safety reasons, why is the City waiting for grant funding from CDOT to construct the crossing? 3. What is the City’s communication strategy relative to weekly columns in The Coloradoan, as well as the City News utility bill insert? 4. For the December 6 discussion on the Community Capital Improvement Program, staff is asked to: a. Include costs for inflation and O&M; b. Include the costs for major improvements to the proposed lap pool at the SE Innovation and Recreation Center; c. Describe how the Lincoln Corridor plan is part of the bigger picture of the City’s transportation plan (which pre-dates the Woodward project); 5. Discuss next steps regarding actions from the Mayor’s involvement on the President’s Task Force on Climate Change and Resiliency. Communicate as part of the Climate Action Plan Work Session discussion on December 9 and consider additional communication strategies. It was suggested that the City could engage owners of the Summit and CSU to discuss possible parking at Hughes stadium as a solution to the overflow parking that is presently occurring in midtown neighborhoods. The Mayor will be speaking at the NLC Conference on energy and the environment. In the past, our Federal legislators participated in a program of taking CSU students to D.C. to provide increased civic awareness. Staff is asked to determine if our current legislators would be interested in a similar effort. The discussion ended at 9:42 a.m.