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HomeMy WebLinkAboutMinutes - Read Before Packet - 11/12/2014 - Memorandum From Wanda Nelson Re: Leadership Planning Team Meeting - November 10, 2014City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: November 10, 2014 TO: Mayor and Councilmembers FROM: Wanda Nelson, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Assistant City Manager Kelly DiMartino, Interim City Attorney Carrie Daggett, and City Clerk Wanda Nelson met on Monday, November 10, and the following summarizes the discussions that began at 8:02 a.m. November 12 Adjourned Meeting City Council will consider an Emergency Ordinance to suspend the Land Use Code to allow for temporary wintertime night shelter for the homeless. Because this is being presented as an Emergency Ordinance, a super-majority of Council (five) will need to vote “yes” to adopt the ordinance. If adopted, the ordinance would be effective immediately. An Executive Session is authorized for the purpose of conducting evaluations of the Municipal Judge, Interim City Attorney, and City Manager. November 18 Regular Meeting The Consent Agenda item concerning the lease-purchase of vehicles will be presented at the December 2 meeting. It was requested that the Fall Competitive Process for affordable housing and community development activities be placed on the Discussion Agenda. In the presentation, staff is asked to outline the priorities that directed the funding recommendations. For the Consent Agenda Item adopting the Legislative Policy Agenda, staff is asked to include a red-lined version of the report in the agenda materials that highlights the changes from last year’s report. In the November 6 Thursday Packet, a memo was included about the 2015-2016 Budget. City Manager Atteberry will be asking for reconsideration of the Enhancement Offer for new a position of Crew Chief at the Gardens on Spring Creek (former request was for an Assistant Manager). Additionally, staff is in discussions with regional partners about the potential of hosting the Pro Challenge Cycling Event in 2015. Staff plans to revisit with Council their interest in some level of City partnership and will be providing information about the past funding sources for the Pro Challenge Cycling Event. Staff will also share an update on interest from the CVB. Leadership Planning Team Meeting November 10, 2014 Page 2 of 4 At the November 18 meeting, Council will consider a resolution authorizing the City Manager to submit a train horn noise waiver to the Federal Railroad Administration (FRA). Staff is asked to inform the FRA and representatives from the railroad (BNSF, etc.) that this item will be on the agenda. The second reading of the ordinance pertaining to TOD will be considered. During first reading, a motion was made to amend the AMI on page 4 of the staff report to 60%; however, that motion was withdrawn in order to approve a Resolution. When the motion was made again, Council included changing the parking minimum column as well, which then moved the minimum parking requirement reduction column to 60% instead of 50%. It was discussed that this was an inadvertent addition to the motion and staff will recommend adoption on Second Reading without any adjustment to the parking requirement reduction column. Following the Regular Meeting, there will be: 1. General Improvement District (GID) No. 1 Board Formal Meeting; 2. Skyview South (GID) No. 15 Board Meeting; 3. URA Board Formal Meeting. As noted at last week’s LPT Meeting, staff will be presenting a resolution that amends the Board and Commission manual regarding periodic reviews. A draft of the Periodic Review Questionnaire was sent to Council for their feedback last week, and it was suggested that the questionnaire include how the Work Plans incorporate the Strategic Plan and Six Month Calendar (in addition to the Key Outcome Areas). Because this item will amend the Periodic Review Schedule, no additional Work Session will be needed on February 24 for Board and Commission Periodic Reviews (the next regular review will occur in June). Six Month Calendar The order of items for the November 25 Work Session will be: 1. West Central Area Plan; 2. Smoking Ordinance Expansion – Part 2; 3. Housing Affordability Policy. The remaining item, Homeless – Update on 2014 Strategies – is expected to be heard at on off-site Saturday Work Session. Staff is preparing a memo that outlines the items to be discussed at this Work Session which is being proposed to be held on December 6. The code amendment regarding the filing of election campaign reports will be heard on December 2. Included in this ordinance will be suggested “housekeeping” amendments to (as adopted in this past legislative session): 1. Section 7-101 to align voter registration requirements to the Uniform Election Code; 2. Section 7-186 and 187 to provide mail ballots no sooner than 22 days (formerly 25 days) to election day; 3. Section 7-189 adding “or a family member related by blood, marriage, civil union, or adoption” to the list of those who may request an absentee ballot on an eligible elector’s behalf. Leadership Planning Team Meeting November 10, 2014 Page 3 of 4 The January 13 Work Session item Police Resource Allocation Study will not be a request for funding but rather a look at the methodology of police staffing. Staff is asked to determine if the RMI Business Update on January 13 is specific to RMI or part of a larger discussion on the City’s business incubation efforts. As noted earlier, the Board and Commission Periodic Review will be removed from the February 24 Work Session and rescheduled for June. It was suggested that the Work Session for seated and newly-elected Councilmembers occur April 25 or May 2. Staff is asked to work with Councilmembers Campana, Cunniff, and Overbeck to determine which date works best for them and place it on the Six Month Calendar. The May 19 Spring Competitive Process will be placed on the Discussion Agenda. Staff is asked to determine when the following Unscheduled Items will be discussed: 1. Social Host Ordinance. Deputy City Manager Mihelich stated a memo will be forthcoming in the next two-three weeks outlining staff’s recommendations. 2. Adequate Public Facilities. 3. On-Bill Financing. Other Discussion Items: City Clerk Nelson reported on: 1. The City Clerk’s office received a telephone inquiry about the initiative process and the caller stated it was concerning the asphalt plant. 2. The City’s municipal code company recently sold their operations to MuniCode. Staff met with representatives from MuniCode last week and expects the transition to be seamless for our customers. Deputy City Manager reported that Chief Sustainability Officer Bruce Hendee will be retiring in March and staff has issued an RFP to select the recruiter for this opening. Interim City Attorney Daggett stated that Councilmember Troxell is requesting a review by the Ethics Review Board to determine if he has a Conflict of Interest relative to the upcoming resolution concerning the CSU Stadium. A decision by the Board could be considered by Council on November 25 or December 2. City Manager Atteberry reported that materials will be forthcoming from staff regarding the Airport governance structure. Regarding these items from the November 6 Thursday Packet, staff is asked to answer: 1. 2015-16 Budget: does the budget still include funding for the Police facility design and driving track? 2. South End Road Closures: how is this information being communicated to the public? It was noted that some of the closures are for roads not maintained by the City. Leadership Planning Team Meeting November 10, 2014 Page 4 of 4 3. Mineral Rights at Soapstone and Meadow Springs: what are the City’s financial costs for entering into the lease? Staff was commended for the quality of materials regarding the Mall Update. The discussion ended at 9:24 a.m.