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HomeMy WebLinkAboutMinutes - Read Before Packet - 8/12/2014 - Memorandum From Wanda Nelson Re: Leadership Planning Team Meeting - August 11, 2014City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: August 11, 2014 TO: Mayor and Councilmembers FROM: Wanda Nelson, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Karen Weitkunat, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Assistant City Managers Wendy Williams and Kelly DiMartino, Interim City Attorney Carrie Daggett, Assistant City Attorney Greg Tempel, and City Clerk Wanda Nelson met on Monday, August 11, and the following summarizes the discussions that began at 8:02 a.m. August 12 Work Session City Clerk Nelson explained that staff is recommending the proposed Charter Amendment pertaining to candidate nomination because the issue of the number of signatures on a petition was the subject of an election complaint in 2013. Staff is also recommending the proposed Charter Amendment regarding recall to conform to a Supreme Court ruling in 2013 stating that a voter does not have to vote on the question of recall in order for their vote for a successor candidate to be counted. This will be summarized in a “Read Before” memo. Deputy City Manager Mihelich noted that the discussion on the Climate Action Plan – Framework is the first of several Work Sessions so that staff can make sure they are on the right path with Council’s direction. For the Natural Areas Master Plan – 2014 Update, staff is asked to use language that describes and encompasses the City’s priorities instead of the department’s priorities. August 19 Regular Meeting Assistant City Attorney Jenny Lopez-Filkins was present for the discussion on the next steps for hiring the City Attorney. Council will consider a resolution appointing a Council subcommittee to review the RFP’s received from recruitment firms and adopt a detailed plan and schedule for the recruitment process. Council will consider a Rate Ordinance to establish a reimbursement rate for the energy that will be produced through the Fort Collins Community Solar Project. For the Thursday packet, staff is asked to explain what is being done for net-metering for residential customers. For the exchange of property between the Utility Department and the Parks Department, staff is asked to include in the Executive Summary of the AIS that one reason for this exchange is to create a disc golf course. Assistant City Manager Williams showed a rendering of the Art in Public Places’ recommendation for art for the Senior Center Expansion project. The artwork is a steel panel that depicts botanical images. Leadership Planning Team Meeting August 11, 2014 Page 2 of 4 The Legislative Review Committee will be discussing appointments to CML’s Policy Committee, for Council’s consideration on August 19. Staff prepared a new ordinance for the discussion on Disposable Bags and it has been posted on the City’s website. City Manager Atteberry reported on suggested changes Councilmember Campana would like to make to the ordinance: 1. Rather than having a sunset provision of April 1, 2016, Councilmember Campana suggests a re- evaluation of the program. 2. Clarify the definition of “Disposable Bag Charge” to indicate that retailers should charge the true cost of the bag. 3. Include a date certain when the City will begin using biodegradable bags. Staff is asked to include in the AIS a summary of the conversations held with The Coloradoan regarding Section 12-140 Subscription Newspapers and the use of protective newspaper bags for delivered newspapers. Due to the large number of attendees expected for this discussion, staff is asked to set up chairs in the CIC and have overflow seating available. The subcommittee for Naming Natural Area at Woodward is meeting today to discuss the possibility of naming a spur along the Poudre River (near the barn) after the Coy Hoffman family. The task of naming the entire 31-acre natural area may be remanded back to the Land Conservation and Stewardship Board. The costs for the Utility Administration Building have increased $3-4 million since last spring due to development costs and inflation. For the Thursday packet, staff is asked to prepare a memo that addresses if solar and geothermal are planned for this building and how these more expensive options could impact customer rates and the City’s greenhouse gas goals. Staff is also asked to attach to the AIS the triple- bottom line analysis that was presented at the Work Session earlier this year. A Skyview South General Improvement District (GID) meeting will follow the Regular Meeting. For the Thursday packet, staff is asked to describe the purpose of a GID, what other entities are involved in a GID, and include a map of the City’s two GID’s. Six Month Calendar A Status Report on the 2015-2016 Budget will be given during the Work Session on August 26. This report will include an overview of the public outreach that has occurred and a summary of the major themes of the recommended budget. Other Discussion Items: Staff is asked to have a conversation with the Futures Committee to determine if the process to improve the effectiveness of Boards and Commissions can be done more quickly. During that conversation, staff will provide an update on the most recent and upcoming efforts. Aligning Boards and Commissions with the Strategic Outcomes will be a part of the budget presentation/discussion. City Clerk Nelson stated that staff will begin using the agenda management software (used to create Council Agenda packets) to create minutes for Regular Council meetings. This new format will produce “action minutes” whereby a summary of the actions taken at the meeting will be captured in the minutes. Leadership Planning Team Meeting August 11, 2014 Page 3 of 4 The AIS will no longer be included in the minutes, and staff will continue to keep the video recordings of Council meetings indefinitely. City Manager Atteberry reported that Councilmember Cunniff asked about the possibility of Council adopting formal minutes for Work Sessions for the purpose of documenting direction given to staff. It was decided that the City Manager would provide a summary of the direction given after each Work Session item. Staff is asked to ensure the questions posed in Work Session AIS’s adequately address the direction being sought. Assistant City Manager DiMartino indicated the public outreach for BOB 2.0 and street maintenance is fairly standard, with staff going to service clubs and presenting at the Board and Commission “Super Issue” meeting at the end of the month. As noted last week, Comcast has received the proposed franchise agreement and staff is waiting for their formal response. In a memo for Thursday’s packet, staff is asked to address why we have an outside attorney working on this agreement (is it for policy and/or legal advice?). Deputy City Manager Mihelich noted that there is a meeting tonight regarding the community garden in the English Ranch neighborhood to discuss the results of the survey sent to residents. It appears that the majority of the residents want to keep the community garden and staff will focus on mitigating the areas of concern. City Manager Atteberry reported on: 1. The City and Larimer County hired a consultant to review the draft permit issued to Martin Marietta by the State. Council may be considering the consultant’s recommendations in a resolution in September. 2. He reviewed the press release regarding last week’s enforcement action to address illegal camping in public areas. 3. In conjunction with the City of Greeley, Phase A of the mulching efforts for High Park Fire mitigation has been completed. 4. He will be meeting with attorneys of a gentleman who gave $800,000 of his estate to the City - $400K to the Senior Center, and $400K to the Library District. 5. An email received from Neil Gluckman with Larimer County regarding spraying for WNV. Council is requested to provide feedback regarding the County’s recommendation to spray in areas with a vector index of 0.80. A letter from County Manager Linda Hoffman outlines the possibility of a “Mosquito Control District” that could be charged with addressing WNV concerns and expenses related to mitigation. In memos for the Thursday packet, staff is asked to answer: 1. Was there previously a fixed route to Foothills Gateway? 2. What is the schedule for on-bill financing? Staff was asked to develop a proactive communication approach about the City’s efforts relative to Broadband. Staff was commended for the quality charts and tables included in the Air Quality Annual Report. Leadership Planning Team Meeting August 11, 2014 Page 4 of 4 Interim City Attorney Daggett excused herself from the next portion of the discussion. Assistant City Attorney Tempel joined the meeting to discuss the proposed timeline for the recruitment of the City Attorney. The proposed process included selection and appointment of a City Attorney in March. Based on feedback from the Leadership Team, the timeline will be condensed by a few weeks. However, if the preferred finalist has to give notice, it could be mid-April before a new City Attorney is on board. This is the timeline that will be included in the April 19 packet materials. Councilmembers should contact Kelly DiMartino if they have questions about the proposed process or timeline. The discussion ended at 10:29 a.m.