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HomeMy WebLinkAboutMinutes - Read Before Packet - 7/15/2014 - Memorandum From Wanda Nelson Re: Leadership Planning Team Meeting - July 14, 2014City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: July 14, 2014 TO: Mayor and Councilmembers FROM: Wanda Nelson, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Assistant City Managers Wendy Williams and Kelly DiMartino, Interim City Attorney Carrie Daggett, and City Clerk Wanda Nelson met on Monday, July 14, and the following summarizes the discussions that began at 8:07 a.m. July 15 Regular Meeting It was requested that an update be provided on the outreach efforts regarding WNV, so this will be the third staff report for the evening (after Update on High Park Fire Remediation and Nature in the City). Staff is also asked to show a map of the where the mosquito traps are located and report on the numbers of mosquitos with WNV collected in the traps. Via email, Councilmember Troxell has indicated he will be pulling Consent Agenda Item #7 concerning disposable bags to permit citizens the opportunity to provide input to Council on the proposed ordinance. Concerning the Consent Agenda, staff is asked to address/note the following: 1. Regarding the Security Enhancements (Item #8), staff is asked to explain: a. Why these Enhancements are coming from the General fund; b. Why the security enhancements for the Senior Center weren’t included as part of the expansion project; c. Why the City is paying for the entire portion of Enhancements at the Museum of Discovery; d. Please clarify if the CCTV cameras being installed at Mulberry Pool, City Park Pool, and Nix Farm need three separate servers or if one server would suffice. 2. Staff was commended for the location map included with the agenda materials for Consent Agenda Item #11 because it showed the exact location of the parcel/easement. 3. Is the Poudre School District paying their “fair share” of the cost to provide School Resource Officers, i.e. does the City recover some of the costs of training a police officer (Item #15)? 4. Please explain why the entire balance of available Fort Fund grant monies wasn’t awarded (Item #16). Are we aware of any concerns from the recipients about the amount awarded? Council will consider a motion to adjourn the July 15 Regular Meeting to an Adjourned Meeting on July 22 to consider: 1. A resolution to more clearly state and describe the decision made regarding the Summit on College Project Development Plan (parking garage); 2. Certification of the DDA increment share of TIF revenue; Leadership Planning Team Meeting July 14, 2014 Page 2 of 3 3. Hiring process for the City Attorney. July 22 Adjourned Meeting/Work Session After the Adjourned Meeting, a Work Session will be held to discuss: 1. Renewal of the ¼ cent Capital Improvement Program and ¼ cent Street Maintenance Tax; 2. Social Sustainability Department Strategy. Council appreciated receiving the map and description of potential projects in advance of the July 22 Work Session on BOB 2.0. Staff is asked to include the following in the AIS: 1. Consistent level of detail about the projects, including why the project is needed; 2. Whether City funding will leverage dollars from another source and an explanation of those funds; 3. If some funding is available, e.g. scope of project has increased. 4. Clarify whether an item is considered a capital project, operations and maintenance for a capital project, or programming/staffing for a particular activity. Deputy City Manager Mihelich reported that an update on Fugitive Dust will come to Council in written format, rather than a staff presentation on July 22. Six Month Calendar An October 11 (Saturday) Work Session has been added for an additional discussion on BOB 2.0, thereby eliminating the need for this discussion to occur on November 25 (Thanksgiving week). For the second reading of the ordinance concerning disposable bags (August 19), staff is asked to include a summary in the AIS of the community meeting that will be scheduled. For the community meeting, it was suggested that staff prepare a list of Frequently Asked Questions (FAQ’s) and a matrix that lists other communities that have implemented a ban, the year it was implemented, and how they responded to the types of issues that citizens have raised, e.g. sales tax leakage, the burden to low income citizens on charging for disposal bags, the increase in illnesses due to the reuse of soiled reusable bags, etc. Other Discussion Items: City Clerk Nelson reported: 1. In order to provide Council with the feedback received from board and commission members, it was requested that the discussion on BOB 2.0 occur at the first “Super Issue” meeting in August, with the Midtown in Motion discussion occurring in October. 2. Staff is meeting this week to discuss Councilmember Cunniff’s suggestion that automatic notifications be send to subscribers of the ListServ when an agenda is revised. Assistant City Manager DiMartino reported on: 1. She has had discussions with County staff regarding the possible impact of the “Jail Tax” not renewing. The County is having this discussion with Sheriff Smith to gauge his interest in the renewal of this tax and more information will be forthcoming. 2. The project to allow public access to Council email will “go live” during the week of July 21. Staff is asked to collect data from Loveland and Westminster regarding their process for hiring a City Attorney. Leadership Planning Team Meeting July 14, 2014 Page 3 of 3 City Manager Atteberry reported on: 1. The Joint Meeting will be held July 24 in Estes Park to discuss the Highway 287 Coalition, Larimer County Open Space tax, and a report from ULI. It was also suggested that an update could be given on the URA process. 2. Staff is working on scheduling a meeting of the Mall Redevelopment Committee (anticipated for this week or next). An update will be provided on the leasing of mall space and general construction. 3. The Budget Lead Team (BLT) is working hard reviewing the budget offers. A staff memo was included in the Thursday packet that outlined the meeting with Fossil Creek Meadows HOA and stated there are two projects ahead of the Mail Creek Restoration project. Staff is asked to describe (in terms of funding, resources, etc.) what it would take to complete these three projects sooner. Councilmember Overbeck received a citizen letter regarding the Open Streets event occurring July 20 at Laurel and Whedbee. It was suggested that it would be less disruptive to local businesses to hold the event next summer, to coincide with when Campus Crusade will be in Fort Collins. Staff is asked to report if emergency service providers can ride the MAX for free. City employees and firefighters can ride for free. The discussion ended at 9:51 a.m.