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HomeMy WebLinkAboutMinutes - Read Before Packet - 5/6/2014 - Memorandum From Rita Harris Re: Leadership Planning TeamCity Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: May 5, 2014 TO: Mayor and Councilmembers FROM: Rita Harris, Chief Deputy City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Karen Weitkunat, Mayor Pro Tem Gerry Horak, Councilmember Bob Overbeck, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Assistant City Managers Wendy Williams and Kelly DiMartino, City Attorney Steve Roy, and Chief Deputy City Clerk Rita Harris met on Monday, May 5, and the following summarizes the discussions that began at 8:04 a.m. May 6 Regular Meeting/URA Meeting Staff was asked to provide a memo in the Read Before packet to clarify that the 3rd bullet at the bottom of page 1 of the Agenda Item Summary specifically pertains to public properties. The need to correct the wastewater rates (Agenda Item #9) was caused by staff using language from the City Code that had not yet been amended to reflect earlier changes in the rates. Staff will exercise more diligence in preparing items to prevent this type of problem. Overflow seating for the mall item (#15) will be provided in the CIC, at Operation Services, and at the 215 Community Room. Video feed will be available at the off‐site locations. Last week, staff was asked to provide the following information for the West Nile Virus item: 1. What are the costs for spraying in the County? 2. How have we been working with the irrigation districts and water supply districts to facilitate our spraying efforts? 3. Does the County have the authority to spray on private property? 4. How is Fort Collins working cooperatively with other entities, such as Larimer County and special districts? 5. What will we work on this year so we are in a better position next year? Appropriate staff to answer the questions were not available last week, and the answers will be provided via the Read Before packet and presentation at the meeting. Staff was also asked to address when mosquitos are trapped, do we get numbers on the percentage of local vectors versus vectors traveling miles? A map showing existing and proposed areas where larviciding will occur was also requested. An additional optional ordinance relating to the source of funding for the West Nile Virus Management Program was provided to Council on May 2, and it was suggested that it be considered immediately following second reading of Ordinance No. 063, 2014. City Manager Atteberry expressed concerns about the demands being placed on the General Fund. Leadership Planning Team Meeting May 5, 2014 Page 2 of 3 City Attorney Roy brought attention to Attachment #8 to the Agenda Item Summary and suggested Council work through the different issues and options so that a motion can be drafted at the end of the discussion. The usual time limits for the Bella Vira appeal will be used – 20 minutes presentation by each side with 10‐ minute rebuttal. Any procedural objections should be heard and dispensed with first. Due to the anticipated length of the agenda, staff was asked to determine if the Boxelder item was time sensitive or could be delayed. It can be delayed until May 20 if necessary, but that is the latest date in order to meet timelines. May 13 Work Session The order of the May 13 work session will be as follows: 1. Time of Use Pilot Project for Electric Rates (1 hour) 2. Social Sustainability Gap Analysis (45 minutes‐1 hour) 3. Disposable Bags (1 hour) 4. Resolution Opposing the Fast Track of the Trans‐Pacific Partnership (30 minutes) Six Month Calendar The Timnath IGA was added to the May 27 work session. Other Discussion Items: Assistant City Manager DiMartino asked the Leadership Team for input on when the curtain between the Chambers and the CIC should be opened for regular Council meetings. It was determined that, to encourage attendees to sit in the Chambers, the curtain will remain closed until just prior to the start of the meeting. Staff that sit in the CIC during the meeting was asked to limit conversations. Assistant City Manager DiMartino mentioned the memo that went out last week regarding the recommended solution for providing public access to Council email. No feedback or questions were received from Council, and staff plans to proceed as outlined. Training will be provided to Councilmembers and implementation will take approximately 6 weeks. Assistant City Manager Williams mentioned that City staff recently met with representatives from CDOT to discuss the Poudre Trail pedestrian overpass at I‐25. CDOT supports the City’s proposal to repurpose the steel bridge from the Mulberry/Poudre River Bridge replacement project. Construction will start in 2015. Staff will work with CDOT on their future designs to relocate the trail crossing into an underpass when CDOT rebuilds the Poudre River interstate bridge sometime in the future. Assistant City Manager Williams reviewed the initial construction costs for the Senior Center, as well as the expansion budget. Deputy City Manager Mihelich indicated that the State has agreed to hold a listening session on the Martin Marrietta (MM) Asphalt Plant, tentatively scheduled for May 14. Details to follow. Leadership Planning Team Meeting May 5, 2014 Page 3 of 3 Councilmember Overbeck thanked staff for fixing the handball court light at Northside Atzlan Center. He indicated that lighting helps light the skateboard facility and stated he expects skateboarders to attend the Council meeting to speak about lighting for the skateboard facility. City Manager Atteberry requested that Kevin Gertig give a staff report at a future meeting on the College Avenue waterline replacement project. City Manager Atteberry reported on the following:  Round 2 of the search for a Utilities General Manager is underway. Selected candidates will be in Fort Collins the first week of June.  Staff has been asked to consider the possibility of a franchise agreement with Xcel Energy.  He, Dan Weinheimer and Joe Olsen will be traveling to Kansas City on May 30 to meet with the Federal Railroad Administration Regional Office regarding a possible waiver regarding train horn noise.  He will not be at the June 24 meeting.  The annual “undie run” will take place this weekend around CSU. This is not a CSU‐sanctioned event. Mayor Pro Tem Horak commented on the proposed Climate Action Plan Committee and suggested that Mark Easter should be listed as a representative of the Sierra Club rather than Clean Water Action. Mayor Weitkunat reported on the next Task Force meeting taking place in Iowa next week. Mayor Weitkunat expressed frustration at the lack of information being provided to the Stadium Committee. Mayor Weitkunat indicated that there is no notice along the trail leading up to the Environmental Learning Center that the trail is closed. Staff will address this issue. The discussion ended at 9:26 a.m.