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HomeMy WebLinkAboutMinutes - Read Before Packet - 4/22/2014 - Memorandum From Wanda Nelson Re: Leadership Planning Team (Lpt) Meeting - April 21, 2014City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: April 21, 2014 TO: Mayor and Councilmembers FROM: Wanda Nelson, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Assistant City Manager Kelly DiMartino, Deputy City Attorney Carrie Daggett, Chief Deputy City Clerk Rita Harris, and City Clerk Wanda Nelson met on Monday, April 21, and the following summarizes the discussions that began at 8:01 a.m. April 21 Work Session The Community Recycling Center (CRC) is the third item for this Work Session. The costs for this project are as follows: 1. Phase I: $750,000 2. Phase II: $1.4 million 3. Total for both if Phase II is built at the same time as Phase I: $1.8 million (savings of almost $300,000) Staff is asked to address the following questions regarding the CRC: 1. If Phase II is funded now, a. Where would the additional funds come from? b. How much would be spent in 2014? 2. Why were the earlier estimates for the project costs so far off? 3. How do we know the current estimate is accurate? 4. How will the process be changed in the future to ensure that estimates are calculated accurately? May 6 Regular Meeting/URA Meeting For Council’s consideration on the Consent Agenda will be an ordinance amending the Code regarding Outdoor Vendors. This minor amendment will increase the number of permitted Outdoor Vendors from one to two on private property, and will remove the number of Outdoor Vendors allowed at a special event. This will allow Outdoor Vendors to participate in mobile food truck “round-up” events. A Code amendment to provide clarity and process improvements to the Appeals Procedure will be presented on the Consent Agenda. Staff is asked to include in the AIS what public outreach has occurred for this item (such as Planning and Zoning Board, etc.). Council will be considering a Code Amendment to correct wastewater rates that were unintentionally adjusted back to the 2013 rates through Ordinance No. 028, 2014. Ordinance No. 150, 2013 established new wastewater rates for all customers to be effective January 1, 2014. These rates were implemented as Leadership Planning Team Meeting April 21, 2014 Page 2 of 4 intended for all bills on or after January 1, 2014. A subsequent rate ordinance was written to address wastewater rates charged during construction of multi-family residential developments. That ordinance, Ordinance No. 028, 2014, included a table showing all wastewater charges highlighting the portion of the table that was intended to be changed by the ordinance. The table presented reflected the 2013 wastewater rates, not the wastewater rates effective January 1, 2014. This Code Amendment is intended to correct this error. The first amendment to the IGA establishing the Boxelder Basin Regional Stormwater Authority (BBRSA) will be presented. Larimer County added language to the amendment that specifies a twenty year sunset provision on the collection of stormwater service fees by the BBRSA. Larimer County and Wellington have both approved the revised amendment language. On the Discussion Agenda is the second reading of Ordinance No. 052, 2014 Scott Avenue Right-of-Way vacation. In the Executive Summary, staff is asked to include an overview of the public outreach conducted for this item. The amendment to the redevelopment and reimbursement agreement for Foothills Mall will be the second item on the Discussion Agenda. As requested by City Council at the April 22 Regular Meeting, City Clerk Nelson reported that Board and Commission members have been invited to discuss the agreement at a meeting on Thursday, April 24 at the Lincoln Center. The meeting has been posted as a public meeting. On the City’s website, staff is asked to provide a link for: 1. The original redevelopment agreement, 2. The amended agreement, 3. Information about the URA, 4. Frequently Asked Questions (FAQ’s) regarding the agreement, such as: a. Why does the developer think the amendment is necessary? b. What risk does the new agreement pose for the City? For the developer? Mayor Pro Tem Horak reported he may be holding a community conversation about the Foothills Mall redevelopment agreement on April 28. This meeting is not about expressing opinions, but rather for citizens to obtain information and get their questions answered prior to May 6. Due to the large number of expected attendees, this meeting may occur at a City facility, such as the 215 N. Mason Community Room. The third discussion item is relating to the West Nile Virus Management Plan. Staff is requested to provide additional information about the reasons for the existing funding split between the General Fund, Stormwater Fund and Natural Areas funds. Following the Regular Meeting, the Council will convene as the URA to consider the redevelopment agreement for the Foothills Mall project. Six Month Calendar The location has changed for the April 29 joint Council meeting with the City of Loveland Council (it will be held at the Airport Modular building, 4900 Earhart Road). In addition to the Airport governance structure, an update will be given on the Police training facility. It was suggested that the topic of 1041 Reviews (public projects or activities that require local input/review) be discussed under, “Other Business.” Leadership Planning Team Meeting April 21, 2014 Page 3 of 4 In an email to City Council, staff is asked to outline their recommendation for the May 20 Summit Parking Garage Appeal Hearing procedures, such as which appellant will be allowed to present first, how much time will be given to the appellants and applicant for presentation and rebuttal, etc. Staff was asked to describe the item “Fugitive Dust” that is listed for the July 22 Work Session. Fugitive dust refers to particulate matter that is suspended in air by wind action and human activities. It has not come out of a vent or stack. In Fort Collins, it can be associated with construction activities, open dirt and bare ground. Staff will prepare a short memorandum for Council this week. City Council will be discussing a possible additional tax on recreational marijuana at the June 24 Work Session. Pending the results of that discussion, Council will consider a resolution on July 1 calling a Special Election in November 2014 that will allow registered voters to consider the tax measure. The URA Work Session items originally scheduled for April 15 (New Approach for URA Process, URA Financial Parameters Relating to Financing URA Projects) will be scheduled for July 29. The Nuisance Newspapers Work Session will be removed from the “Unscheduled Items” list. The Coloradoan will be implementing measures (such as keeping the current delivery list up-to-date and not delivering if two newspapers are already on the curb) to help ensure that unwanted home-delivered newspapers aren’t delivered to those citizens who have opted out of receiving them. City Manager Atteberry stated that the Lincoln Center Parking Garage Agreement can be removed from the “Regular Unscheduled Items” list as there has been no forward-movement on this item. Other Discussion Items: City Clerk Nelson reported that Councilmember Campana received an emailed request to permit the Eagle Scouts to present a brief report to Council, including a presentation of the colors and the leading of the Pledge of Allegiance. Staff will work with the requestor to schedule this for a future Council meeting. Ms. Nelson stated that Mayor Weitkunat received a faxed request from Rick Garcia with the U.S. Department of Housing and Urban Development (HUD) regarding a “call to action – Mayor’s challenge to end veterans’ homelessness.” This request will be forwarded to the Director of Social Sustainability and Homeward 2020 for follow-up. City Manager Atteberry reported on: 1. The Finance Committee will be discussing the Foothills Mall Redevelopment Agreement Amendment under “Other Business” today. 2. He attended an awards ceremony last week and was presented with the Timberline Award from Rocky Mountain Performance Excellence. The award will be presented to Council at an upcoming meeting. 3. A memorandum was included in the “Thursday packet” that discussed billboard reduction options. City Manager Atteberry will be meeting with Councilmembers 1:1 to discuss this further. With the Urban Renewal Fairness Act before the legislature, staff is asked describe their recommended approach to convey the City’s position by actively engaging our legislators in discussions on the topic. Leadership Planning Team Meeting April 21, 2014 Page 4 of 4 Mayor Pro Tem Horak will be attending the NLC Policy Committee meeting July 24-26 and may visit the stadium at the University of Minnesota as part of the City Council’s efforts to explore the impacts of stadiums on communities. The discussion ended at 9:11 a.m.