HomeMy WebLinkAboutMemo - Mail Packet - 11/22/2022 - Memorandum From Greg Yeager Re: Requested Information: Overtime Practices And Expenses For Fort Collins Police Services
Fort Collins Police Services
Office of the Deputy Chief
2221 S. Timberline Rd.
PO Box 580
Fort Collins, CO 80522-0580
(970) 221-6540
MEMORANDUM
Date: November 15, 2022
To: Mayor and City Council
From: Greg Yeager, Deputy Chief of Police
Thru: Jeff Swoboda, Chief of Police
Kelly DiMartino, City Manager
RE: Requested information: Overtime Practices & Expenses for FCPS
Request:
Councilmember Ohlson requested additional information regarding overtime practices and
expenses as of the end of Q3 2022 in Police Services.
Overview:
Police Services budgets overtime funds for anticipated operational expenses. Inherent in a 24/7
emergency services organization are occasions when non-exempt employees are called-in, called-
back, or held-over for duty. Though Police Services utilizes practices designed to minimize these
impacts on the employees and the agency’s budget, many are unavoidable.
The overtime budget for FCPS follows a reasonable annual increase in-line with advancing annual
salary percentages and additional services for a growing community. The overtime budget is set for
all FCPS employees to include non-exempt line and supervisory personnel from police, community
service officers, and professional staff members such as dispatchers, Property and Evidence
technicians, and Records personnel. The FCPS’ 2021 overtime budget was only 5% of total
personnel expenses.
Safeguards on overtime use include SOPs, policies, CALEA accreditation standards, mandatory
supervisor approval of any overtime requests, sign-off on pay submissions (utilizing an electronic
tracking system with account codes, notes, and hours), and a program which requires outside
organizations to submit requests for officers (as required by special event permits or for their other
planned activities) through FCPS. Therefore, all outside overtime employment has agency oversight
and is subject to the aforementioned documents (Most related: Policy 348 – Court Appearance &
Subpoenas; Policy 1034 – Meal Periods & Breaks; Policy 1036 – Payroll & Record Procedures;
Policy 1038 – Work Periods and Overtime; and Policy 1040 – Outside Employment).
Due to the safety and security needs of our community, Police Services also offers personnel paid
at overtime rates for special events, CSU football, traffic control, and more. Much of that is
reimbursed as described later in this memo.
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Five (5) year comparison of FCPS overtime budgets and expenses by category
To promote the well-being of our employees and to limit the impact of overtime expenses on the
taxpayers, the agency limits the number of hours an employee can work in set time periods and
utilizes an annual overtime cap of $28,000 per employee for taxpayer-funded work. A monthly
report is sent to supervisors to determine the pacing wage and for awareness of any employees
who may be close to reaching that cap. Employees may engage in other overtime-compensated
work beyond the cap, but it must be from an organization reimbursing the city. Examples include
federal grants and local partners such as Colorado State University.
Outside overtime jobs involve only sworn personnel and community service officers; they are
administered by the agency and are subject to our standards, schedules, and written agreements
which set the compensation for the employees. Those negotiated rates, broken out for officer/CSO
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and sergeant/supervisor, include the city’s costs for employee benefits, FICA, worker’s
compensation, and for vehicles when utilized outside city limits (ie. The Ranch).
Cost of outside employment as compared to “duty-related” overtime
2021 (full) & 2022 (as of 10/10/22)
While the overtime cap is the same for all employees, the employees’ wage rates determine the
number of hours which they may work before reaching the cap. For example, an officer beginning
their career in field training could work up to 9.23 hours of overtime each week to remain within the
cap, while a senior K9 sergeant would only be able to work 5.38 hours per week.
[See table for details across employee classifications].
Hourly Rate OT Hr Rate FICA/WC Costs Billable OT Costs/hr Billable OT Costs/hr Hours to Cap Hours per Week
Level Police Officer
1 $34.91 $52.36 $1.64 $54.01 $73.11 518.45 9.97
2 $37.70 $56.55 $1.78 $58.32 $78.95 480.08 9.23
3 $40.49 $60.74 $1.91 $62.64 $84.79 446.98 8.60
4 $43.30 $64.95 $2.04 $66.99 $90.68 417.96 8.04
5 $47.51 $71.27 $2.24 $73.50 $99.50 380.93 7.33
K9 Officer $51.79 $77.68 $2.44 $80.12 $108.45 349.47 6.72
K9 Sergeant $64.64 $96.97 $3.04 $100.01 $135.38 279.97 5.38
Police Corporal
1 $50.84 $76.26 $2.39 $78.65 $106.46 356.01 6.85
2 $52.26 $78.39 $2.46 $80.85 $109.45 346.30 6.66
Police Sergeant
1 $52.15 $78.22 $2.46 $80.67 $109.20 347.08 6.67
2 $59.31 $88.96 $2.79 $91.75 $124.20 305.17 5.87
Community Svc Officer
1 $28.55 $42.83 $1.34 $44.18 $59.80 633.82 12.19
2 $30.85 $46.27 $1.45 $47.72 $64.60 586.75 11.28
3 $33.30 $49.95 $1.57 $51.52 $69.74 543.44 10.45
4 $35.97 $53.95 $1.69 $55.65 $75.33 503.16 9.68
5 $38.86 $58.30 $1.83 $60.13 $81.39 465.69 8.96
CSO Supervisor
1 $44.69 $67.04 $2.11 $69.14 $93.60 404.95 7.79
2 $46.64 $69.95 $2.20 $72.15 $97.67 388.08 7.46
Conclusion:
Overtime expenses are expected and not inconsequential. However, FCPS utilizes practices which
show accountability for utilization, which keep our expenses low by benchmark comparison, and
which keep many financial strains off our taxpayers by utilizing grants and reimbursements from
requestors.
No = Not taxpayer Funded
Yes = Taxpayer Funded
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