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HomeMy WebLinkAboutMinutes - Read Before Packet - 10/4/2022 - Memorandum From Anissa Hollingshead Re: Leadership Planning Team Meeting Minutes - October 3, 2022 City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: October 3, 2022 TO: Mayor and Councilmembers FROM: Anissa Hollingshead, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Jeni Arndt, Mayor Pro Tem Emily Francis, City Manager Kelly DiMartino, City Attorney Carrie Daggett, Senior Project Manager Ginny Sawyer, and City Clerk Anissa Hollingshead met on Monday, October 3, 2022. The following summarizes the discussions that began at 7:45 a.m. 10/4/2022 Regular Meeting: The published agenda for this meeting was reviewed. • This Council meeting will be a hybrid meeting, with Councilmembers present in person in Council Chambers. Public participation for the meeting will be available in four ways: in person, by phone, online through Zoom and by email. • Prior to the meeting, there will be a Community Celebration for Indigenous Peoples’ Day as well as dinner with the graduates of the City Works program. The Community Celebration will begin at 4:30 p.m. in the Xeriscape Garden in front of City Hall. As part of the celebration, there will be a Native American drumming circle which will likely begin between 5 and 5:30. The dinner with CityWorks graduates will begin at 5 p.m. • The consent calendar was reviewed. There are five second readings, five first readings, and one resolution planned. There are also four discussion items, including two resolutions, the second budget public hearing, and an appeal. • A staff presentation slide deck has been added to the materials for the planned first reading of an ordinance amending chapter 26 of the code regarding net metered renewable energy generation system sizing. This is in response to the interest expressed at last week’s LPT in having an opportunity to hear staff’s rationale for the proposed changes, including removing the reference to 120% of a customer’s annual electric consumption. The item is on the consent calendar, with the additional materials included in the agenda to be available to the public and stakeholders. If desired, Councilmembers can speak to the item as part of consent calendar follow up or request to have it pulled if there is a desire to hear from staff as well. • The resolution adopting the findings of fact for the Council relating to the 1802 North College Avenue appeal will be heard at this meeting as a discussion item in order to allow Councilmember Peel to recuse Leadership Planning Team Meeting October 3, 2022 Page 2 of 5 herself from voting, due to a conflict. The City Manager will note in her agenda review that the item is appearing on the discussion portion of the agenda solely to allow for the recusal. Other members of Council not present at the prior meeting can still vote on the resolution after reviewing the portion of the prior meeting video of the appeal hearing where the Council discusses and votes on its findings. (This can be found at https://reflect-vod-fcgov.cablecast.tv/CablecastPublicSite/show/1920?channel=1&seekto=15574 under the appeal hearing item (#12), during the last 10:40 minutes of the item starting at the 4:09:15 timestamp.) • To assist Councilmembers in completing declarations of conflicts of interest when needed, hard copy blank forms will be available in the City Manager’s Office (from Sarah Kane), and the forms can be found electronically at https://coftc.sharepoint.com/sites/CouncilResourceHub/SitePages/Forms.aspx under “Frequently Accessed Forms.” • The resolution planned on the discussion agenda regarding Indigenous Peoples’ Day was discussed further. To accommodate both consistency in public participation on this item and the reading of the resolution by multiple community members, those reading the resolution will do so as part of public comment on the item with each reader / speaker falling within the three-minute time limit per speaker. Staff will disable the audio alerts for speaking time while maintaining the lights as a visual cue for timing. 10/11/2022 Work Session: The draft agenda for this meeting was reviewed. • This work session will be a hybrid meeting, with Councilmembers present in person in the Colorado Community Room at 222. Dinner for Council will be prior to the meeting in 222. • The Zoom link for those participating remotely is the same standard Zoom link for all meetings and work sessions of Council. • The final budget work session discussion will occur first and will be followed by the Our Climate Future discussion. 6-Month Calendar: • Upcoming meetings were reviewed with particular attention to any shifts. • For October 25, the adjourned meeting should occur first in Council chambers at 6 pm. It will be immediately followed by the work session which will occur at 222 as usual. • A work session on occupancy limits was requested prior to the topic returning to a Council meeting for first reading. Tentatively slated is a work session for January 24 and ordinance first reading for February 7. The timing is tight for that turnaround, although it is helped by a fifth Tuesday, so it’s possible the Leadership Planning Team Meeting October 3, 2022 Page 3 of 5 Ordinance first reading could also move out depending upon the amount of staff work required coming out of the work session. • It was noted November 15 will be a robust Council agenda, with second readings of budget actions, and first readings for setting a local minimum wage and 1041 regulations. 1041 regulations have been scheduled with a month between first and second readings, while a minimum wage second reading needs to occur on December 6. • The November 22 work session time will be used as an adjourned meeting to allow an executive session for conducting annual evaluations. There was a request to ensure time is blocked on calendars for Councilmembers as soon as possible for any required interviews or meetings as part of the annual evaluation process. Board and commission interviews are also occurring in the same time frame and calendars are tight. • An executive session to discuss sensitive Connexion matters has been proposed for December 6. The City Attorney’s Office will provide a related legal update to Council ahead of that time in order to allow Council to also include that topic in the executive session if desired. City Clerk Hollingshead: • Shared City Docs is no longer available to the public and City documents and records are now being presented through WebLink. This is a result of the transition that has been underway for a few years from Sire to Laserfiche as the City’s document management system. IT has been overseeing this transition and working with departments across the City. This shift is one of the reasons the new Municode Meetings agenda system was rapidly implemented ahead of this shift as an interim solution to ensure Council materials are as accessible as possible. For boards and commissions, links that previously went to materials in CityDocs now point to Weblinks. Board members and staff liaisons are being made aware of this transition and that things will look different when accessing materials. • Provided details of election costs and funding for the November 2022 special election. An initial estimate of potential costs is provided by Larimer County at the time an intergovernmental agreement is due to coordinate elections. At that point, the estimate from the County was approximately $285,000. A revised estimate is provided in September after all participating jurisdictions have submitted IGAs. This revised estimate is now approximately $398,000 due largely to jurisdictions not participating in the coordinated election increasing the share of costs to be paid by Fort Collins as a participant. This expense was not budgeted as a special election and will be funded through the reallocation of general fund dollars. Senior Project Manager Ginny Sawyer • No additional items. Leadership Planning Team Meeting October 3, 2022 Page 4 of 5 City Attorney Carrie Daggett • Shared an internal promotion has been made of Brad Yatabe to fill the Senior Assistant City Attorney position that has been provided by Judy Schmidt since mid-2015. A hiring process will be starting to fill Brad’s previous role. • A new attorney, Dawn Downs, has been hired as a Senior Assistant City Attorney to manage the team providing legal services to law enforcement and public safety and prosecuting in municipal court. Dawn will start in her position in two weeks and comes from the District Attorney’s Office. City Manager DiMartino: • The City has been using Front Range Internet (FRII) as its back up data center and has been working to transition that back up capacity by the end of November. Following a bankruptcy filing by FRII last week, this was accelerated and Platte River Power Authority will temporarily be providing that back up capacity starting today. • Good news item: Utilities monitors water supplies for PFAS and all of our samples came back as non- detect, which is quite extraordinary. PFAS stands for per- and polyfluoroalkyl substances, which are a group of 1,000+ human-made chemicals. This group of chemicals is currently a cause for concern for many water providers due to their adverse impact on human health. • Noted there was an event held on the lawn at the hospital yesterday to show support for the Fort Collins undercover officer who was injured in an incident last Thursday. Mayor Pro Tem Emily Francis: • Asked about where things are at on using 212 Mountain seasonal overflow shelter for this winter. The plan is to go back to this location for an overflow shelter. This is a last resort, but there are not other viable options that meet the needed time frame for this season. There will be an action before Council regarding this use. Mayor Arndt: • Shared regarding attending a trade mission to Salt Lake City last week with City Manager Kelly DiMartino and SeonAh Kendall, the City’s Director of Economic Sustainability. This was an excellent and fruitful experience, providing excellent experiences of regionalism. Also joining this trip were other Northern Colorado local government representatives. There are similarities in the regions as well, with Salt Lake City having approximately 200,000 residents and also being situated in a broader metro area of over a million residents, although unlike Northern Colorado, the Salt Lake City area is within one county. Leadership Planning Team Meeting October 3, 2022 Page 5 of 5 • Extended the City’s best wishes to the injured police officer. Meeting adjourned at 9:01 a.m.