Loading...
HomeMy WebLinkAboutMemo - Read Before Packet - 7/5/2022 - Memorandum From Anissa Hollingshead Re: Leadership Planning Team Meeting Minutes - July 5, 2022 City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: July 5, 2022 TO: Mayor and Councilmembers FROM: Anissa Hollingshead, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Jeni Arndt, Mayor Pro Tem Emily Francis, City Attorney Carrie Daggett, Interim Deputy City Manager Tyler Marr, Assistant City Manager Rupa Venkatesh, and City Clerk Anissa Hollingshead met on Tuesday, July 5, 2022. The following summarizes the discussions that began at 7:45 a.m. 7/5/2022 Regular Meeting: Summary agenda items for this meeting were reviewed. • This Council meeting will be a hybrid meeting, with Councilmembers present in person in Council Chambers. Public participation for the meeting will be available in four ways: in person, by phone, online through Zoom and by email. There will be Spanish interpretation. Spanish interpretation is currently planned to continue at regular Council meetings through July and then will be evaluated for ongoing plans. • The agenda was reviewed. There are eight ordinances for second reading, two ordinances for first reading, and three resolutions on the consent calendar. There are four second readings on discussion, one relating to campaign finance and three potential Charter amendments, and first reading of the redistricting ordinance also on discussion. There will be a staff report regarding Camping Enforcement and Response. • Mayor Arndt brought up whether item 9, relating to the potential use of eminent domain, should be a discussion item. She stated a potential concern with ensuring both Council and the public have accessible information about the decisions being made and will discuss with individual Councilmembers whether anyone would like to pull this item from the consent calendar. • The resolution on the agenda in support of a woman’s right to choose as item 13 was also discussed. After consultation, the Interim Deputy City Managerwill remove this resolution from the consent calendar to allow for Council dialogue. Indicating this during the City Manager’s review of the agenda will help in ensuring the public is aware the item will not be on consent and that they will have a separate opportunity to comment if they choose to do so. Leadership Planning Team Meeting July 5, 2022 Page 2 of 4 • Item 13A relating to accepting and appropriating grant funds for pool staffing support was added to the agenda on Friday after its original publication to allow for timely use of the appropriated funds. • There was discussion regarding how the Staff Report item on camping enforcement and response would be handled. Staff reports are intended to be 5-7 minutes in length for the staff presentation portion. There are not prescribed limits for Council discussion. If the Council’s conversation indicates a desire for an extended policy dialogue, the topic may be flagged for scheduling a dedicated discussion at a future meeting or work session. • Item 17, the proposed Charter amendment relating to Council compensation, will likely have an amendment proposed at the meeting for consideration. 6-Month Calendar: • Upcoming meetings were reviewed with particular attention to any shifts. • It was noted consideration of a potential Charter amendment relating to residency requirements was added to the calendar for July 19. Timing for certifying ballot language for the November special election requires the ordinance be heard and adopted prior to early September. The timing of when this will be placed on the ballot is not certain. • There was also discussion about the potential order of any ballot questions to be certified to Larimer County for the November election. Questions are listed and numbered in the order received, across all jurisdictions participating in an election. Council may wish to give direction regarding the order of the ballot questions by motion during tonight’s Council meeting. • Interim Deputy City Manager Marr noted the Trash Contracting item scheduled for work session on July 12 will have two specific areas staff is seeking Council input on in order to move that item forward with a resolution to begin the RFP (request for proposals) process the following week at the July 19 Council meeting. The direction needed includes feedback on 1) what materials are to be collected and “how” for contracted services; as well as 2) the structural elements of a program design, including whether it should be structured as a single or multiple hauler/districted system, whether to include HOAs, etc. • The Wireless Telecommunication Land Use Code Update item is scheduled for August 23 work session. After the last work session this topic was at, the opportunity for any Councilmembers to meet with staff on questions and process was extended and is being reiterated now as this item is again approaching. Any interested Councilmember can reach out to the City Manager’s Office to get something scheduled if interested. City Clerk Hollingshead: • No additional items. Leadership Planning Team Meeting July 5, 2022 Page 3 of 4 Assistant City Manager Venkatesh: • Provided information for awareness about a request to a Councilmember from an FC Public Media board member for emergency funding assistance. FC Public Media is one of the PEG channels funded in part through cable franchise fees. This is the channel dedicated to allowing space for community members to produce and share content, and it is governed by its own board. The request from the FC Public Media board member was specific to a BFO offer that was not submitted on their behalf before the deadline. In order to rectify that error, that offer is being accepted now before final consideration of the BFO process begins. The board member indicated they are working on grants and considering hiring a professional grant writer to pursue grant funding. City Attorney Carrie Daggett • No additional items. Interim Deputy City Manager Marr: • Brought up the topic of fire restrictions, noting the County is currently in stage one burning restrictions. This level of restriction mirrors what is already in City Code on an ongoing basis. Under stage two restrictions, all open fires are restricted. Code language allows the City Manager the authority to make that shift to mirror county restrictions at a higher level. Also discussed was the specific desire to be targeted for specific days, such as red flag days, to allow restrictions to be quickly escalated or de- escalated as conditions warrant. Mayor Pro Tem Francis: • Noted this weekend’s events in celebration of Independence Day were excellent, and offered thanks to all City staff and everyone who helped in putting things together. Shared she and the Mayor both participated in several events, including the parade and racing in the 5k. • Requested an update on the Council request to have the no parking signs removed from downtown, referring to overnight parking. There will be follow up with staff to provide an update on this. • Asked about follow up on the issues with Los Comales being unable to serve liquor on their patio. Staff has communicated with the business representatives to ensure they had a full understanding of the restriction until they had a permanent modification in place following the expiration of the State’s emergency order on May 31. For businesses that did not submit an application for a permanent modification before special hearings were held before the Liquor Authority in early to mid June, it was not possible to offer an extended grace period for continuing operations under the dual license system with the City and State. For businesses like Los Comales that submitted modification applications later, Leadership Planning Team Meeting July 5, 2022 Page 4 of 4 additional hearings continue to be scheduled to allow service to resume as quickly as possible. Los Comales’ modification was heard at a special hearing on June 28. Mayor Arndt: • Offered congratulations as well to all involved on the Independence Day celebration and noted her gratefulness for the excellent work. She also noted that Mayor Pro Tem Francis did finish ahead of her in the 5k they both ran as part of the festivities. • Noted work is continuing on finalizing the city manager contract. • Shared some thoughts regarding how the current off-cycle recruitment for vacancies on boards and commissions is going. Noted it would be beneficial to be able to sit down with staff and talk through how to streamline the process for applicants. City Clerk Hollingshead shared the intention remains after the April work session on this topic to initiate a limited duration ad hoc committee to work on issues around boards and commissions to allow Council’s direct input and involvement in refining and updating some critical processes. This will occur once the vacancy in the Clerk’s Office can be posted and filled to allow for some increased bandwidth to support this work. There was also discussion around ensuring calendar invites for Councilmembers participating in interviews are clear regarding actual times of interviews as well as when time being held can be confirmed. There was a request to ensure any attachments submitted with the online application are also provided to review teams. Meeting adjourned at 8:38 a.m.