HomeMy WebLinkAboutMinutes - Mail Packet - 6/7/2022 - Memorandum From Anissa Hollingshead Re: Leadership Planning Team Meeting Minutes - May 31, 2022
City Clerk
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MEMORANDUM
DATE: May 31, 2022
TO: Mayor and Councilmembers
FROM: Anissa Hollingshead, City Clerk
RE: Leadership Planning Team (LPT) Meeting
Mayor Jeni Arndt, Mayor Pro Tem Emily Francis, Interim City Manager Kelly DiMartino, City Attorney Carrie
Daggett, Deputy City Manager Kyle Stannert, Interim Deputy City Manager Tyler Marr, and City Clerk Anissa
Hollingshead met on Tuesday, May 31, 2022. The following summarizes the discussions that began at 7:45 a.m.
6/7/2022 Regular Meeting:
Summary agenda items for this meeting were reviewed.
• This Council meeting will be a hybrid meeting, with Councilmembers present in person in Council
Chambers. Public participation for the meeting will be available in four ways: in person, by phone, online
through Zoom and by email. There will be Spanish interpretation.
• Mayor Arndt requested clarification relating to item 9 making appropriations for the 215 North Mason
Street Renovation, including what determines going through the budgeting (BFO) process versus making
an off-cycle appropriation. It was noted this item was heard by Finance Committee first, and the
timeliness is critical for Municipal Court operations. There were budget offers proposed on this topic last
year for a big fix, however there was a desire to allow time to work with a consultant and ensure there
would be a medium-term plan for meeting the needs of the court. In this instance, the Judge is also a
direct Council appointee which leads to greater deference from the City Manager’s Office to allow
Council’s direct decision making.
• The order for reviews to occur in executive session should be shifted to make the interim City Manager’s
review last.
• Item C under Other Business is showing a placeholder for a motion to go into Executive Session. City
Attorney Daggett noted she will work with the Clerk’s Office to ensure the needed motion language is
inserted in the summary agenda.
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May 31, 2022
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• Item D under Other Business was confirmed as appropriate for inclusion with options for Council to
move forward with the City Manager selection process depending upon its desired path at the time of
the meeting.
6-Month Calendar:
• Upcoming meetings were reviewed with particular attention to any shifts.
• It was noted a potential issue was discovered by the City’s GIS team late last week in the redistricting
process. In some instances, precinct boundaries – established by Larimer County – divide census blocks,
making accurate population information difficult to obtain. Since uncovering this issue last Wednesday,
the next step in understanding how impactful this is will be determining how many precincts are
impacted by this at the point where district boundaries lie in each option presented for consideration by
first the Election Code Committee (ECC)and ultimately the full City Council. It is hoped GIS will have
more information on this for today’s ECC meeting at 10 am. At this point, it appears likely the planned
consideration of redistricting at the June 21 Council meeting will need to be rescheduled. The first
required notice of this hearing date has already been published, so updates will need to be made. Mayor
Pro Tem Francis requested clarification on how the process had been conducted to develop initial
options without discovering this issue earlier.
• The potential ballot question relating to Council compensation needs to be added to the calendar for
June 21.
• There was discussion around how to move forward with considering a ballot question changing the
residency requirement for some City employees. It was noted there is some flexibility with the June 21
date for considering other ballot questions, and the residency question could move forward on a
different timetable. It was discussed the topic would be good to cover in meetings with Councilmembers
in two on twos, and then add it to a work session as a brief item to help with public awareness and
information.
• An appeal regarding the Approval of PDP #210018 Sanctuary on the Green is anticipated to be filed by
the end of today, the deadline given by Planning staff. This appeal needs to be heard by the Council
between June 28 and August 16. Typically, a date is sought when all Councilmembers can be present to
help in avoiding an even vote split. Once the appeal is received, further work will occur on scheduling
the appeal itself as well as any desired site visit.
• CSU President Joyce McConnell has identified September 13 as a potential date to visit the Council and
provide a report discussing priorities and expectations for the next academic year. There was discussion
about whether this was a better fit at a work session or as a community report at a Council meeting. The
determining factor should be whether the intention is to provide a report to Council, which would be
most appropriate as part of a community report at a Council meeting, or to have a dialogue with the
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Council on identified topics, in which case a work session is a better fit. There was commitment by the
City Manager’s Office to follow up with the President’s Office to determine which direction to go in and
to then finalize a date.
City Clerk Hollingshead:
• Shared regarding attendance last week at the International Institute of Municipal Clerks (IIMC) annual
conference, including connections made with both other clerks across Colorado and the world, as well
as with potential partners in areas of work around elections in particular.
• Provided an update on the Boards and Commissions appointment process. As of the end of last week, 47
applications have been submitted for 15 different boards or commissions. Staff in the Clerk’s Office will
begin the process of scheduling interviews with Councilmembers for each board. There is a desire to be
as surgical as possible in holding time on calendars for interviews, to minimize the time each
Councilmember is blocked off for this process. As a reminder, Council should notify Sarah Kane of any
times they are unavailable. If a scheduling conflict comes up, please let staff know.
• The status of the Parking Advisory Board was discussed. This board was originally formed in 2013 and
has had challenges with attaining quorum since 2018. There was agreement it may be appropriate to
dissolve the board at this time. The Clerk’s Office will bring forward an ordinance to formally accomplish
this.
Interim Deputy City Manager Marr
• Followed up on the questions that came up regarding permitting a shed during public comment at a
recent Council meeting. Sheds less than 120 square feet or 8 feet in height do not require permitting
and therefore are not subject to setback restrictions determined by zone district. A speaker at a recent
Council meeting was describing a proposed shed that would be 192 square feet and 12.5 feet high, and
for a shed of that size setbacks and other requirements apply. Zoning and associated setbacks would not
be relevant if it was a non-permit required structure (smaller than the thresholds noted above).
Deputy City Manager Stannert:
• Shared a thank you and his appreciation to the Leadership Planning Team and the organization.
• Also shared for awareness a note from the Equity and Inclusion Officer, Claudia Menendez. For Council
awareness, there will be two proclamations supported by the Equity Office prior to the June 7 Council
meeting. Hattie McDaniel Estate executive director will be here in person for the first proclamation
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declaring June 10 as Hattie McDaniel Day. There is also a proclamation declaring June 19 as Juneteenth
Independence Day. There has been significant work on Juneteenth events both within the City
organization and across the broader community. There will be a reception acknowledging this work in
the garden in front of City Hall from 4-5 pm the night of the Council meeting with light hors d’ouevres.
City Attorney Carrie Daggett
• Announced the Water Court judge did grant the stay in the Montava water court case last week, which
stays the water court process until the City has adopted its water adequacy determination process.
Interim City Manager DiMartino:
• Announced she will be meeting tonight with Betty Aragon and several community members focused on
listening and trying to help clarify the parameters of City role in terms of Museo de las Tres Colonias.
Noted there is a Museo board seat open right now for that organization to fill, potentially with someone
from the neighborhood.
Mayor Pro Tem Francis:
• Shared a request from a neighbor trying to apply for the movie trailer, who keeps finding out that the
dates being requested are already booked. Is it possible to know when it is available? And if the trailer is
booked, what is the alternative? Interim City Manager DiMartino noted she will follow up and find a
resolution.
• Noted she has had discussion with Councilmember Canonico on gun-related topics. Sacramento did a
no-questions-asked buy back program and there is curiosity around if Fort Collins has considered such a
program in the past, or is considering it going forward. Interim City Manager DiMartino noted she will
follow up on that.
Mayor Arndt:
• Shared observations around how we are in a huge time of flux hitting the organization and the
community in multiple areas, including with regional issues and considerations. The Airport and Platte
River Power Authority (PRPA) are both going through a lot of flux, demonstrating how regional
collaborative work is challenging in the practicalities at this time.
• Asked about the planned follow up on the value of oil and gas rights, noting this is really a serious
consideration for her. City Attorney Daggett shared staff has been working on a memo with further
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details on this. Deputy City Manager Stannert noted a memo was done just under the wire for last
Thursday’s packet, but was awaiting final review and will be ready for this coming Thursday’s packet.
• Also inquired on whether the Civility ordinance being worked on. City Attorney Daggett noted that it is,
in the form of changes to the Council rules which are underway. Follow up will occur in the next couple
of weeks with some draft language.
Meeting adjourned at 8:58 a.m.