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HomeMy WebLinkAboutMinutes - Read Before Packet - 5/17/2022 - Memorandum From Anissa Hollingshead Re: Leadership Planning Team Meeting Minutes - May 16, 2022 City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: May 16, 2022 TO: Mayor and Councilmembers FROM: Anissa Hollingshead, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Pro Tem Emily Francis, Councilmember Gutowsky, Interim City Manager Kelly DiMartino, City Attorney Carrie Daggett, Deputy City Manager Kyle Stannert, and City Clerk Anissa Hollingshead met on Monday, May 16, 2022. The following summarizes the discussions that began at 7:45 a.m. 5/17/2022 Regular Meeting: Summary agenda items for this meeting were reviewed. • This Council meeting will be a hybrid meeting, with Councilmembers present in person in Council Chambers. Public participation for the meeting will be available in four ways: in person, by phone, online through Zoom and by email. There will be Spanish interpretation. • There will be a joint dinner for Councilmembers with the PFA board prior to the meeting, beginning at 5 p.m. in Washington Park. • The agenda will be amended to shift the PFA annual report from appearing as a staff report on the agenda to instead be a community report, and occur immediately after the City Manager’s Agenda Review. This change will be made to the agenda today and republished. • On item 9 (on consent) it was noted that the Boardmembers for the Tourism Improvement District are appointed by the City Council but that the process used so far has been for the District proponents and now District Board to recommend appointees rather than using the City’s application process. It was noted although there would be pros and cons, this could be done differently if desired by the Council in the future. • On item 12 relating to the issuance of 2022 Certificates of Participation (COP), there was discussion about addressing expectations around the Hughes Stadium property. The City Attorney’s Office will be reaching out to Mike Foote, outside counsel who worked with representatives on the Hughes Stadium ballot question, to ensure awareness of this topic. The Agenda Item Summary (AIS) includes information about additional steps required before the City may be prepared to move forward with purchasing the Leadership Planning Team Meeting May 16, 2022 Page 2 of 4 Hughes Stadium land. Mayor Pro Tem Francis requested this information also be included in the presentation. • City Attorney Daggett noted three legal memos with confidential background information were provided to Councilmembers in last week’s Council Mail Packet relating to this meeting’s planned executive session. The Executive Session will occur in the Council Conference Room with a remote participation option via Teams sent out by the City Clerk before the meeting for outside counsel and any staff requiring a remote option. 6-Month Calendar: • Upcoming meetings were reviewed with particular attention to any shifts. • A planned swap between the 15 Minute City item and a broader discussion of the Active Modes Plan scheduled prior to the adoption of the Active Modes Plan was highlighted. In response to a question about whether it would make sense for those two items to be heard at the same work session, staff was able to confirm that would be workable. Therefore, both those items will be on the October 25 work session and the discussion of animal cruelty penalties will be shifted to Nov. 8. • Annual reviews for Council appointees will be scheduled for November 22. That work session date occurs the week of Thanksgiving. If Nov. 29, a fifth Tuesday with no meetings scheduled, is a better fit with schedules it may be possible to hold that work session on the 29th instead of the 22nd. There is not an intention to hold meetings both weeks. • It was noted the unscheduled item relating to an executive session to consider the recruitment process for the city manager position that Council intends to take up that item on June 7, at the conclusion of the executive session items that evening. • The Compensation Committee is discussing the potential of bringing forward a ballot question relating to compensation for Councilmembers. The committee next meets on May 24 and is interested in allowing a discussion with the full Council before other ballot questions are considered by the Council, currently scheduled to occur on June 21. It was decided to add this as a fourth discussion item on the May 24 work session. City Clerk Hollingshead: • No additional items. Deputy City Manager Stannert: Leadership Planning Team Meeting May 16, 2022 Page 3 of 4 • Shared good news from Sustainability Services about being awarded a grant from the Department of Local Affairs (DOLA) in the Innovative Affordable Housing category. This grant will be used to help cover water-related fees for the Kechter Townhomes project. It was noted part of what led to the City’s success in this grant application was the City’s commitment of funds via the land contributions. Special note of appreciation for Sue Beck-Ferkiss for her leadership in this project. • Provided an update on Library Park issues, and a forthcoming memo that is planned as part of Thursday packets. Information provided will reiterate the City’s path in considering City-wide options for policy/action steps that are not site-specific but rather applicable to issues across the community, as well as providing clarity on the many ways the City is responding to these concerns. Interim City Manager DiMartino: • Shared regarding follow up occurring in response to prescribed burning being done by ditch companies. Although the City has no direct ability to stop this from occurring, including on red flag warning days, there is a staff team that has been assembled to discuss options for how the City can influence what is occurring. • Noted the Larimer County Emergency Management Director is planning classes for elected officials and senior executives on incident command coordination in emergencies. Councilmembers will be receiving invites. Councilmember Gutowsky: • Councilmember Gutowsky shared that she has been contacted by constituents expressing a desire to consider amending current occupancy limits to support housing for Ukrainian refugees. She has also reached out to the Director of PDT for information and will follow-up for next steps as needed. • Shared an observation about scooters and bikes and where they are being left. Requested information about how and when these devices are picked up and, for the scooters, recharged. Details about how to report issues with bikes or scooters left for an extended time or in an inappropriate location were discussed, as well as the importance of doing so in order to ensure the City has solid data points. It was also noted the current contract with Spin is up at the end of June, making good data especially important right now. Earlier this year, a memo was prepared by Courtney Geary and Aaron Iverson on the Spin program and what to do when scooters are blocking walkways: https://citydocs.fcgov.com/?cmd=convert&vid=218&docid=3526024&dt=MAIL+PACKET The FC Moves website includes information on contacting Spin, including for reporting issues: https://www.fcgov.com/fcmoves/spin Mayor Pro Tem Francis: Leadership Planning Team Meeting May 16, 2022 Page 4 of 4 • Brought up the emails being exchanged between the Fort Collins Sustainability Commission and City staff, with a request for clarity on timelines and next steps. Clarification on expectations and milestones between stakeholders would help ensure no miscommunications, including with both electric vehicles and Our Climate Future work. • Requested more information on when follow up can be expected on the request made last week about Harmony Mobile Home Park expressing concerns about gradient issues as well as management responsiveness. Meeting adjourned at 9:00 a.m.