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HomeMy WebLinkAboutMinutes - Read Before Packet - 2/15/2022 - Memorandum From Anissa Hollingshead Re: Leadership Planning Team Meeting Minutes - February 14, 2022 City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: February 14, 2022 TO: Mayor and Councilmembers FROM: Anissa Hollingshead, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Jeni Arndt, Mayor Pro Tem Emily Francis, Interim City Manager Kelly DiMartino, Deputy City Manager Kyle Stannert, Assistant City Manager Tyler Marr, City Attorney Carrie Daggett, and City Clerk Anissa Hollingshead met on Monday, February 14, 2022, and the following summarizes the discussions that began at 7:45 a.m. 2/15/2022 Special Meeting: Summary agenda items for this meeting were reviewed. • FCTV will not stream this meeting. Council will meet in Council Chambers to open the meeting then move to Executive Session. The executive session will occur in the Council’s conference room to allow for remote participation in discussion for a member. • As a special meeting, only the item on the call of the meeting may be heard. The call for this meeting includes consideration of conducting an executive session for the purpose receiving confidential information as part of the process for recruitment and selection of a new city manager and discussing candidates for that position. The meeting is scheduled from 3:30-5:00 p.m., although it can extend beyond that time if necessary. There are no proclamations as part of the regular Council meeting, providing the Council the ability to flex time after 5 p.m. if necessary. 2/15/2022 Regular Meeting: Summary agenda items for this meeting were reviewed. • This Council meeting will be a hybrid meeting, with Councilmembers present in person in Council Chambers. Public participation for the meeting will be available in four ways: in person, by phone, online through Zoom and by email. Spanish interpretation will not be available. • Item 6 currently on the consent agenda is the second reading of an ordinance designating the Maxwell Rock House as a Fort Collins Landmark. Late last week Historic Preservation staff notified the Clerk’s Office there is a concern with this item being able to move forward right now, indicating it appears necessary to pull the item at this time. Because this is an ordinance that was passed on first reading and scheduled for second reading, the item must appear on the agenda. Staff has clarified this property was subject to a voluntary nomination by the Ponds Leadership Planning Team Meeting February 14, 2022 Page 2 of 4 on Overland HOA as the property owner. What is now uncertain is whether the HOA holds the title to the land and improvements that include the nominated area, leading to the request by staff to table the item while additional materials are reviewed to determine if the ordinance can proceed. The item will need to be moved to discussion for a motion to postpone second reading of this Ordinance. • Item 12 is a first reading of an ordinance on the consent agenda to amend the land use code to remove enclosed mini-storage as an allowed use in the portion of the general commercial zone district within the transit-oriented development overlay zone. Mayor Arndt asked for a read before memo providing clarification on the genesis of this item and generally how it is decided to bring forward an amendment to the land use code of this nature generally, including determining at this point to bring a change on its own versus as part of the larger updates being made at this time. • In addition to item 20 on the consent agenda adopting a resolution regarding the design and timeline for the interview process for the City Manager selection, there will need to be another related item added to the end of the discussion portion of the agenda. That item is being finalized at this time and will set forth potential motions for the Council to make if prepared to name finalists. Alternatively, Council could also choose to instead adjourn the meeting to an established time, likely Friday, February 18, for an adjourned session to name the finalists. • [ADDED NOTE: After Leadership Planning Team’s meeting, staff was notified of a request to withdraw the Strauss Lakes Metro District Conceptual Review Hearing to be rescheduled at a later date. This scheduling change is being made at the request of the Strauss Lakes development team. 6-Month Calendar: • Upcoming meetings were reviewed with particular attention to newly added items indicated by red text. • Confirmed any items slated for the March 15 regular meeting have been adjusted, and that meeting can be cancelled. The cancellation will come forward on the March 1 regular meeting. Absence notes for the date should reflect NLC and PSD Spring Break rather than a list of specific names. • Reviewed work completed by ELT for placement of unscheduled items on the calendar. • Deputy City Manager Stannert noted for the March 8 work session that the East Mulberry Plan Update item may be lengthier, and therefore staff is considering rescheduling the Community Aquatics item to March 22. No final determination has been yet. Leadership Planning Team Meeting February 14, 2022 Page 3 of 4 • Mayor Arndt requested an update on when gray water would be coming back to the Council for action following an earlier work session on the topic. As part of this conversation, it was also noted by Interim City Manager DiMartino that tightening up standards around consistent use of the 6-month calendar will be an area of discussion for staff. City Clerk Hollingshead: • No items. Deputy City Manager Stannert: • Suggested it might be appropriate to cancel the March 14 LPT meeting given schedules that week. • Called attention to the annual report submitted last week by the Planning & Zoning Commission. All annual reports submitted to date by boards and commissions were provided to Council in last Thursday’s packet. Of note in the P&Z report were statistics on project volumes and workload indicating development volume has resumed high levels. Assistant City Manager Tyler Marr: • Congressman Neguse’s office is working on an event in Fort Collins for Friday to highlight work happening in the community that stands to benefit as a result of the infrastructure bill. This will likely be Friday afternoon at the Transfort maintenance facility and may also include a panel discussion including the Mayor following a facility tour. Details are being worked on at this time. • Regarding the upcoming NLC conference in March, given ongoing restrictions CML is not coordinating additional events for participating jurisdictions. Tyler and Ginny Sawyer are working now on working out details for other activities and visits for those Council members participating in NLC. City Attorney Daggett: • No items. Interim City Manager DiMartino: • Shared information about the work going into the Solid Waste Plan, including spending four hours in meetings on this last week. The meetings have been productive in eliminating some misunderstandings around diversion versus reducing flow. Things are in a good spot at this point with good evaluation of options occurring, including a focus on investigating waste to energy alternatives. Mayor Pro Tem Francis: Leadership Planning Team Meeting February 14, 2022 Page 4 of 4 • Asked for clarification of when times are indicated for discussion items. This practice was started with the intent to be a planning tool and not a limit, providing a best guess of anticipated timing. The value doing this provides is primarily in use as a tool to predict when an item might come up, particularly for the benefit of the public who may wish to focus on a particular topic. It was emphasized any times listed are suggested times and are not intended to put parameters on discussion. • Noted she will be out next week and will be letting Councilmember Canonico know as it will be her turn in the rotation to cover Monday’s LPT meeting. Mayor Arndt: • Asked about different levels or types of resolutions that may be established in existing Council process. Specifically, there was discussion around using resolutions that make a statement and do not take an action per se. City Attorney Daggett clarified there are many examples of resolutions that are expressing a Council position, which can then also be easily shared with other entities. Assistant City Manager Marr also noted for items reflected in the legislative policy agenda, at times the City has also prepared a letter of support rather than adopting a resolution. • Shared about the recent all day PRPA Board retreat which she participated in with Councilmember Pignataro. Of note was the focus at the retreat for the board to act as an entity with shared goals. She shared all four communities are operating with alignment in commitment to clean energy. • Noted the Airport Commission StratOp has been pushed back at this time. The regular meeting will still be occurring this Thursday. Meeting adjourned at 8:45 a.m.