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HomeMy WebLinkAboutMinutes - Read Before Packet - 1/25/2022 - Memorandum From Anissa Hollingshead Re: Leadership Planning Team Meeting Minutes - January 24, 2022 City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: January 24, 2022 TO: Mayor and Councilmembers FROM: Anissa Hollingshead, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Jeni Arndt, Mayor Pro Tem Emily Francis, Interim City Manager Kelly DiMartino, Deputy City Manager Kyle Stannert, City Attorney Carrie Daggett, and City Clerk Anissa Hollingshead met on Monday, January 24, 2022, and the following summarizes the discussions that began at 7:45 a.m. 1/24/2022 Adjourned Meeting: Summary agenda items for this meeting were reviewed. • FCTV will not stream this meeting. Council will meet in Council Chambers to open the meeting then move to Executive Session, which will be held in the City Attorney’s Conference Room. • The Council has the option to adjourn this meeting to 1/25 if necessary in order to continue discussions in executive session. An agenda for an adjourned session containing just the potential executive session continuation will be posted today to meet the 24-hour notice deadline. If the Council chooses to adjourn to 1/25, it will be necessary for a quorum of Council members to be present in person to call that session to order and vote to go into executive session. 1/25/2022 Work Session: Summary agenda items for this meeting were reviewed. • This week’s work session will be conducted remotely as no Councilmembers have requested in-person attendance. Work Sessions do not provide an opportunity for public participation. The meeting will be broadcast on FCTV and be available via the Zoom platform. 6-Month Calendar: • City Manager DiMartino noted the February 15 Council meeting will be a little heavier than usual at the outset, with the inclusion of the congressional update from Representative Neguse and the presentation of the staff report on equity indicators, and also noted the importance and value of these topics. • In reviewing the addition of the Mulberry Planned Unit Development Overlay item to the February 15 meeting, Mayor Pro Tem Francis requested follow up on the focus of this item at next week’s LPT meeting. Leadership Planning Team Meeting January 24, 2022 Page 2 of 3 • In response to a question from Mayor Arndt, it was clarified the air quality overview on February 22 will be informed by current Council priorities. • Discussion occurred regarding the March 15 Council meeting, and whether quorum will be possible. Staff will look at the items currently scheduled for that date in order to see what shifts are possible. City Attorney Daggett noted ordinances cannot receive a second reading at a special meeting, and that needs to be a scheduling consideration. Given the number of special meetings occurring for the city manager recruitment process, avoiding additional meetings outside of the existing schedule was discussed. • Currently under unscheduled or upcoming items for work sessions, the November coordinated elections & ranked-choice voting item will be looked at by staff for possible inclusion on the April 8 work session agenda. The strike throughs on that item currently on the planning calendar will be removed for clarity. • City Attorney Daggett noted if Council desires to see any changes to the Disposable Bag ordinance, the program starts up in May and that would be a consideration in timing to bring changes forward. Deputy City Manager Stannert: • Noted the City’s participation in the data track for the Bloomberg Harvard City Leadership Initiative kicked off last week. The selected project focused on equity indicators reinforces the work already happening in that area by the City, and will help build on existing efforts without delaying pieces for the project. City Attorney Daggett: • In response to the email received over the weekend from Gary Wockner regarding the Montava development and water rights, the City Attorney’s Office is working to prepare a factual overview of the case to be provided in the public packet. Interim City Manager DiMartino: • Noted progress on filling two key positions in the organization, the Utility Executive Director and Policy & Project Manager within the City Manager’s Office. • Noted appreciation of Council’s willingness to add discussion regarding State ARPA funding to tomorrow’s work session in conjunction with the Recovery Plan. Mayor Pro Tem Francis: Leadership Planning Team Meeting January 24, 2022 Page 3 of 3 • Asked for more details about scope and timing of work regarding boards and commissions policies and materials. It was noted preparation is not waiting until the April 8 work session on this topic, but that the scope of that work will extend past that meeting. A project timeline will be developed and provided. • Noted the future direction on the inclusion of bathroom requirements as part of building code updates was left somewhat ambiguous. It was shared that staff has reached out to the Human Relations Commission for best practices in this area, and that follow up will be done either by memo or at next week’s LPT to confirm if this is being teed up as an option in current work. City Attorney Daggett noted there are several ordinances coming on February 15 to update the international building, energy, fuel gas, plumbing and other codes, and Mayor Pro Tem Francis expressed a desire to include single occupancy gender neutral bathrooms as part of these if possible. Mayor Arndt: • Shared concerns with looking at new initiatives in isolation from one another, without an adequate opportunity to fully know the cost implications of a range of actions in totality. Expressed the importance of ensuring the Council’s policy agenda is considered with an eye towards the total costs that will be borne by community members and other stakeholders, and ensuring the City is moving forward in a manner consistent with supporting and bolstering affordability for a range of residents. • There was discussion about ensuring when engagement on different potential initiatives is done that Council is informed when engagement begins, and that throughout the process, there is clarity in communicating where decision points exist. This includes using clear language to define when something is being explored versus when there is Council direction to proceed with implementation. • Requested additional information on professional development funding available to Council members and what process is involved in allocating those dollars. Meeting adjourned at 8:47 a.m.