HomeMy WebLinkAboutAgenda - Mail Packet - 1/25/2022 - Memorandum From Teresa Roche Re: Agenda Materials For January 24, 2022 Council Ad Hoc City Manager Recruitment Committee
Human Resources Department
215 N. Mason, 2nd Floor
Fort Collins, CO 80522
970.221.653
MEMORANDUM
DATE: January 20, 2022
TO: Mayor and City Councilmembers
FROM: Teresa Roche, Chief Human Resources Officer
RE: Materials for January 24 Council Ad Hoc City Manager Recruitment Committee
_____________________________________________________________________
Warm greetings to all.
Attached to this memo are:
• The agenda for the January 24 2:00pm to 3:30 pm Zoom meeting for the Council Ad
Hoc City Manager Recruitment Committee meeting.
• The draft minutes from their first meeting on September 21, 2021.
• The updated communications and engagement plan which will be reviewed at the
Monday meeting.
Any questions, please let me know.
TR
Human Resources
215 N. Mason Street
Fort Collins, CO 80522
970.221.6535
AGENDA
City Council Ad Hoc City Manager Selection Process Committee
January 24, 2022, 2:00pm MST
Zoom Meeting
+1 720 928 9299 Call In
Meeting ID: 961 3248 2840
https://fcgov.zoom.us/j/96132482840
This information is available in Spanish or other language at no cost to a person who would like this
information translated to or communicated in Spanish or other language. Please call 416-4254 or email
titlesix@fcgov.com to make a request for information in other languages.
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información traducida o comunicada en español u otro idioma. Favor llame al 416-4254 o envíe un correo
electrónico a titlesix@fcgov.com para solicitar información en otros idiomas.
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Committee Members:
Mayor Jeni Arndt, Chair
Councilmember Susan Gutowsky, District 1
Councilmember Shirley Peel, District 4
City Staff Members:
Teresa Roche, Chief Human Resources Officer
Melanie Clark, Executive Administrative Assistant
Amy Resseguie, Senior Specialist, Communications and Public Involvement
Carrie Daggett, City Attorney
Jenny Lopez-Filkins, Senior Assistant City Attorney
External Participants:
Mark McDaniel, SGR
• Call Meeting to Order
• Approve Minutes from September 21, 2021, Meeting
• Discussion Items:
o Review design and schedule for the March 9-11 on site interview process
o Review and decide on communications plan
• Adjournment
Next Meeting: TBD
There are three or more members of City Council that will likely attend this meeting. Formal action may be
taken by the Committee at this meeting and the discussion of public business will occur. Therefore, the
meeting is open to the public.
City Council Ad Hoc City Manager Selection Process Committee
September 21, 2021, 10:00 – 11:00 a.m.
Minutes
Members in attendance: Mayor Jeni Arndt; Councilmember Shirley Peel; Councilmember Susan
Gutowsky; Teresa Roche, Chief Human Resources Officer; Carrie Daggett, City Attorney; Melanie Clark,
Executive Administrative Assistant, Amy Resseguie, Senior Specialist Communications and Public
Involvement
Additional Councilmembers in attendance: Councilmember Kelly Ohlson
Staff in attendance: Kyle Stannert, Deputy City Manager
Public in Attendance: Kevin Jones
A meeting of the City Council Ad Hoc City Manager Selection Process Committee (“Committee”) was
held on Tuesday, September 21, 2021, virtually through a Zoom webinar.
Agenda
Call Meeting to Order Findings related to Ordinance Number 079, 2020
Selection of Ad Hoc Committee Chair
Public Comments (limited to approximately 2 minutes per speaker)
Discussion Items:
o Meet Mark McDaniel, Executive Recruiter, SGR
o Review critical milestones and recruitment and selection timeline
o Committee Next Steps
Adjournment
The meeting began at 10:07 a.m.
Teresa Roche, Chief Human Resources Officer, stated that she had conferred in advance of the meeting
with each member of the Committee and with the City Manager and City Attorney, and based on those
conversations, the meeting has been arranged to be held virtually in accordance with Ordinance
Number 070, 2020. She then noted the first item of business on the agenda, the selection of a
Committee Chair.
Councilmember Gutowsky nominated Mayor Arndt as Committee Chair. Councilmember Peel seconded
the motion.
Carrie Daggett, City Attorney, noted that although Councilmembers have been invited to participate in
the meetings, only Committee members should make motions and vote. She also stated that under
Ordinance No. 070, 2020, for virtual meetings, votes must be taken by roll call
Mayor Arndt accepted the nomination.
Those in favor of the motion: Councilmember Gutowsky, Mayor Arndt, Councilmember Peel.
Teresa Roche asked for any public comments. Kevin Jones was the only member of the public to join the
call, and he stated that he would only be listening and did not want to make any comments.
Mark McDaniel, Senior Vice President, SGR, introduced himself to the committee and shared his
background information.
Committee members Mayor Arndt, Councilmember Gutowsky, and Councilmember Peel introduced and
shared background information about themselves.
Councilmember Ohlson introduced himself.
Teresa stated that after having preliminary interviews with all members of the Council that all want to
hire the best leader for the City of Fort Collins. Several have stated that it is the most important action
they will take during this Council term. Another comment that emerged was to use this process as an
opportunity to elevate the broader community’s understanding of the role of the City Manager, as well
as utilizing this as an opportunity for the Council to unite in a shared vision of what is important in a City
Manager as they look to the future of the community.
Mark started out stating that given the reputation that Fort Collins has and the quality of life it offers, he
believes Fort Collins will attract stellar candidates from all over the nation. Mark looks forward to being
onsite and learning more about the hopes and dreams for hiring this individual.
Mark went through the plan and explained that the dates are loose, and scheduling will be done within
the timing of Council meetings and takes into consideration the upcoming holidays.
Mayor Arndt wants to make sure that we cast a broad net and not just market to assistant city
managers. She explained that the pay might not be as competitive as the private sector, but we would
like a visionary.
Councilmember Gutowsky stated that she wants to make sure that Council will get an opportunity to
approve any language drafted for applications and advertisements before it is published. Mark
confirmed that drafts would be sent to the Ad Hoc Committee before going to Council for final approval.
The Committee discussed 1x1s between Mark and each Councilmember and several external and
internal stakeholder group meetings. Several committee members expressed interest in
Councilmembers having an open invitation to all listening sessions that the recruiter will facilitate.
Teresa stated that a summary of themes from all the sessions held would also be provided for Council
review.
Teresa and Mark talked about different ways to engage the broader community. They shared an update
on a system used previously for Town Halls to engage with community members via phone/text for
anyone who pre-registered to gain more community participation.
Mayor Arndt expressed concern that folks may start to get participation fatigue with too much outreach.
Amy Resseguie, Senior Specialist, Communications, stated that this is something to be aware of and that
she believes the timing will work out.
Councilmember Ohlson expressed concerns about elevating the role of the City Manager and noted the
importance of keeping in mind that the Mayor and Council lead the City, and it is up to the officials to be
the leaders of Fort Collins and not the City Manager. He noted that the Committee needs to be sure that
all groups are on equal footing.
Councilmember Ohlson wanted to clarify that Councilmembers are looking for the best leader for the
City organization and not the community. Teresa reread the statements acknowledging his points and
shared that some Councilmembers expressed the belief that this process is a way to help educate the
community.
Mark continued going through the plan and stated that the position would be open for 30 to 45 days
once the job was posted. He explained that the application is an online process where applicants will
answer minimum qualification questions. Councilmembers will receive a list of all applicants and will see
them in groups that do not meet requirements, those that meet some requirements, or those that meet
all requirements.
Councilmember Gutowsky asked if minimum requirements would be provided. Mark confirmed they
would be and explained that all minimum qualifications would be included in all advertisements and
provided to Councilmembers.
Mark explained that once the semifinalists are chosen, Councilmembers will receive a packet that
includes links for reviewing the candidates.
Mayor Arndt questioned if any social media checks are included in the comprehensive background
checks. Mark confirmed they would be and stated that the background checking is a two-stage process.
He further explained that finalists would also be required to submit a first-year game plan in writing.
Mayor Arndt stated that she has heard great feedback and knows that there is a robust interest in
selecting the next City Manager, and this will take a lot of time.
Councilmember Gutowsky asked if the process would be entirely virtual. Mark explained that the plan is
finalists would be brought in for face-to-face interviews.
Councilmember Gutowsky stated that a venue was set up with past interviews where staff could meet
finalists and their partners. She would like to see this occur with this recruitment.
Committee members approved the plan and timeline.
Teresa thanked Mark and the Committee for being engaged in the conversation.
The meeting adjourned at 11:03 a.m.
1/20/2022
CITY MANAGER RECRUITMENT COMMUNICATIONS & ENGAGEMENT PLAN
OVERALL PUBLIC INVOLVEMENT LEVEL:
Inform/Consult
TARGET AUDIENCES:
- Fort Collins community members
- City of Fort Collins employees
- Key stakeholder groups & partner organizations (as identified by HR & Council)
TIMELINE:
October 2021-Spring 2022
KEY MESSAGES:
- The City of Fort Collins is hiring its next city manager
- You can help shape the position description and overall goals now, and weigh in on specific candidates in
the spring.
- Role of a city manager and the council-manager form of government
TOOLS & TACTICS:
Phase 1: Visioning – October 2021
Community & staff share overall goals, qualities, and priorities in a new city manager with the recruiter to help
inform job description.
• Online public forum & related publicity (news release, social media, website spotlight)
• Online engagement page & feedback form: ourcity.fcgov.com/citymanager
• Online employee forums & feedback form
• Other key stakeholder forums and 1x1 meetings – identified and coordinated through HR
Phase 2: Engagement – Q1/Q2 2022
Community, staff, and stakeholder engagement after City Council has narrowed to a group of finalists.
• Updated content on OurCity online engagement page
• Public forum(s) to meet the candidates – online/telephone, in-person, or hybrid pending current health
guidelines
o Publicity: news release, social media (inc. Nextdoor), website spotlight, FCTV bulletin, City News
(pending timing), paid advertising?
• Feedback forms
• Staff forums & feedback forms
• Key partner/stakeholder activities as identified by Council/HR/recruiter
o Publicity: Direct communication (from HR) to past participants inviting them to targeted and/or
public candidate engagement opportunities
• Additional engagement activities TBD in partnership with Council/HR/recruiter & in alignment with the
City’s Recruitment Communication & Engagement Matrix (attached)
• Final candidate/hire announcement: news release, social media, web content, etc.
Phase 2 messaging will include context & education re: the role of a city manager & Fort Collins’ council-
manager form of government
E.g., voters do not elect this person, they are hired by City Council and function as the chief executive, etc.
• Specific tools TBD – will likely include a video component, social media posts and City newsletter content