HomeMy WebLinkAboutAgenda - Mail Packet - 12/21/2021 - Memorandum From Teresa Roche Re: Agenda And Slides For December 20, 2021 Council Compensation Committee Meeting
Human Resources Department
215 N. Mason, 2nd Floor
Fort Collins, CO 80522
970.221.653
MEMORANDUM
DATE: December 16, 2021
TO: Mayor and City Councilmembers
FROM: Teresa Roche, Chief Human Resources Officer
RE: Agenda and Slides for 12/20 Council Compensation Committee Meeting
_____________________________________________________________________
Attached is the agenda and slides for the first Council Compensation Committee Meeting.
I look forward to the dialogue on Monday, December 20.
Any questions, please let me know.
TR
Human Resources
215 N. Mason Street
Fort Collins, CO 80522
970.221.6535
AGENDA
City Council Compensation Committee
December 20, 2021, 3:30 pm to 4:30 pm MST
Zoom Meeting
+1 720 928 9299 Call In
Meeting ID 988 0815 1768
https://fcgov.zoom.us/j/98808151768
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Committee Members:
Councilmember Susan Gutowsky, District 1
Councilmember Julie Pignataro, District 2
Councilmember Shirley Peel, District 4
City Staff Members:
Teresa Roche, Chief Human Resources Officer
Kelley Vodden, Director of Compensation, Benefits and Wellbeing
Jenny Lopez Filkins, Senior Assistant City Attorney
Melanie Clark, Executive Administrative Assistant
• Call Meeting to Order
o Review purpose and expectations of today’s meeting
• Selection of Compensation Committee Chair
• Public Comments (limited to approximately 2 minutes per speaker)
• Discussion Items:
o Review of committee’s purpose
o Provide context and results from the two-year ad hoc council committee on direct reports
compensation
o Review projects outlined on October 5 and share additional ideas that should be considered
o Determine the priority, pacing and timeline for the 2022 projects
o If time, solicit feedback about the performance management process for Council appointed
employees
• Adjournment
Next Meeting in 2022: TBD
There are three or more members of City Council that will likely attend this meeting. Formal action may be
taken by the Committee at this meeting and the discussion of public business will occur. Therefore, the
meeting is open to the public.
Presented by:
Council Compensation
Policy Committee
December 20, 2021
Teresa Roche
Chief Human Resources Officer
•Selection of Compensation Committee Chair
•Discussion Items:
o Review of committee’s purpose
o Provide context and results from the two-year ad hoc council committee on direct
reports compensation
o Review projects outlined on October 5 and share additional ideas that should be
considered
o Determine the priority, pacing and timeline for the 2022 projects
o If time, solicit feedback about the performance management process for Council
appointed employees
2Outcomes for Today’s Meeting
•On March 19,2019,Council adopted Resolution 2019-034 establishing an ad hoc
committee known as the Direct Reports Compensation Committee.
•The last meeting was March 29,2021,to review the external market analysis on
benefits and a discussion was held to consider a standing Council Committee.
•Councilmembers have expressed interest in expanding the role of a new Council
Committee to include additional subject matter.
3Background Shared on October 5
Purpose of Committee:
Review, discuss and recommend a compensation strategy or policy for Council
direct reports.
Background:
•City Council is committed to compensating employees in a manner that is market-based, competitive, and
understandable.
•The overarching goal is to attract, retain, engage, develop and reward diverse and highly-qualified
employees to those positions that report directly to the City Council.
4Ad Hoc Committee Provided Direction
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Odd YearsEven YearsCouncil-Appointed Employees Strategic Planning Process Budgeting for Outcomes
Council & Public Hearings
Strategic Plan
Results
Review
Strategic Plan
Council
Elections
5
2-Year Process Design
Perforance
Discussion and
Salary / Total
Compensation
Review
Share Council Resource Guide
Section: Leading Your Talent
•Review, discuss and recommend the total compensation strategy for Council's
direct reports annually.
•Review high-level total compensation policy matters for the City organization,
particularly with respect to matters that bear directly on budgetary and financial
decisions of the Council.
•Integration with BFO Cycle and Council Finance Committee
•Specific City initiatives,such as childcare strategy
•Learn more about the comparative market for and evaluate the compensation paid
under the City Charter to members of Council.
•Focused short-term project
7Purpose of the Committee Stated on October 5
•Review, discuss and recommend the total compensation strategy for Council's
direct reports annually.
•Return to 2021 analysis for deeper review and consider opening contracts in fall
•Process improvements: Quarterly Check Ins, Separate Market Analysis from Merit
Consideration, Facilitator for Summary Documents and Dialogue
•Review high-level total compensation policy matters for the City organization,
particularly with respect to matters that bear directly on budgetary and financial
decisions of the Council.
•Integration with BFO Cycle and Council Finance Committee
•Specific City initiatives,such as childcare strategy
•Cost of Living Analysis
•Second Pay Equity Study
•Other Compensation Analysis
•Learn more about the comparative market for and evaluate the compensation paid
under the City Charter to members of Council.
•Focused short-term project
8Current and Emerging Ideas
THANK YOU!
Total Compensation Definition
10
TOTAL COMPENSATION
Total compensation includes both direct (salary) and indirect compensation
(e.g., employer-paid portions of medical/dental/vision, retirement benefits)
Total Compensation Elements
11
Benefits City Staff Council Employees
Medical / Dental / Vision Insurance X X
Life Insurance X X
Long Term Disability X X
FICA X X
Other Benefits X X
Retirement X Higher City contribution (same as Executives)
Car Allowance City Manager only
Earnings City Staff Council Employees
Salary X X
Vacation X Higher carry-over amount / cash buyout option
Other Leaves X X
Total Compensation Market Analysis
12
•What elements of Total Compensation would the Committee like
included in a competitive analysis?
•Paid Time Off, Retirement, Car Allowance
•Recognition / Performance / Incentive components
•Other Unique Rewards
•Does the Committee agree that the competitive analysis should
be conducted against the established national peer cities?
•YES