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HomeMy WebLinkAboutMinutes - Read Before Packet - 1/26/2021 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Minutes - January 25, 2021 City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: January 25, 2021 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Ross Cunniff, City Manager Darin Atteberry, Deputy City Manager Kelly DiMartino, Deputy City Manager Kyle Stannert, City Attorney Carrie Daggett, and City Clerk Delynn Coldiron (all by video-conference call) met on Monday, January 25, and the following summarizes the discussions that began at 7:30 a.m. January 26, 2021 Work Session: Agenda items for the meeting were reviewed. • This Council work session will be remote. No public participation is available. • Housing Strategic Plan – The Plan includes 26 recommendations for Council consideration including short-term, mid-term and long-term transformational items. Related financial discussions are underway with the Council Finance Committee and the need for additional staffing resources for implementation are being explored. There was a question about whether the Plan includes items that facilitate and/or leverage development; expedited plan review and fee waivers were noted as examples. The need for conversation around occupancy limits and rental registration was also noted. It was mentioned that in addition to items that help with supply, an equal look should be taken at the demand side of things. The impact of having primary jobs as a focus was mentioned as an example. Staff should be prepared to answer related questions at the work session. • Oil and Gas Regulatory Siting Options – There was a question about how this aligns with State requirements and whether we have a role in this activity. It was noted that Senate Bill 181 has clarified and broadened the City’s regulatory authority and Council is in a position to discuss which of the local options included in this Bill should be exercised. A memo sent by the Land Conservation Stewardship Board related to this item was noted, as well as its suggestion to put in place more precautions at Soapstone. There was a question as to how much authority the City has outside of local City limits. Additional follow up will be provided on this item. February 2, 2021 Regular Meeting: Agenda items for the meeting were reviewed. • Vacating Portions of Grant Avenue Alley Right-of-Way – This item vacates a portion of an alley right-of- way to allow the resident of 425 Grant Avenue to build an accessory structure. Additional follow up will be provided on this item. Leadership Planning Team Meeting January 25, 2021 Page 2 of 6 • Metro Mortgage Assistance Plus Program – There was a question about how a foreclosure would work under this model that results from a default in repayment of one of these loans. Staff is asked to follow up. There is some interest from a Councilmember in moving this item to discussion; City Manager Atteberry will follow-up and confirm. • Council Appointments to Various Boards, Commissions and Committees – This item will include the remaining appointments resulting from former Mayor Pro Tem Stephens’ resignation from Council due to her election as a Larimer County Commissioner, as well as an appointment to the Poudre Heritage Alliance due to a resignation by Councilmember Gutowsky related to this assignment. City Clerk Coldiron will email Councilmembers to determine interest in these various appointments. A follow-up email will be sent to inform Council of the results and to identify areas where multiple Councilmembers or, alternatively, no Councilmembers are interested in specific appointments. This should help with filling in blanks in the Resolution and facilitating the discussion that will occur at the regular meeting. 6-Month Calendar: • January 28, 2021: o Urban Renewal Authority Meeting – There are two topics scheduled for discussion, including:  Powerhouse II Project Introduction; and  North College Community Investment Plan – Appropriation Strategy. • February 16, 2021: o Staff Report: Mail Creek Stream Rehabilitation Project was added to the calendar (moved from February 2). • March 16, 2021: o Mulberry Metropolitan District Public Benefits Agreement was added to the calendar. o Appeal for 738 Campfire Extra Occupancy was added to the calendar (moved from February 16). For this item, pursuant to Ordinance 079, 2020, Council will need to consider approving a remote meeting for this item. A related Resolution is planned for February 16, 2021. It was noted that as we approach the one-year mark since the COVID crisis emerged, it would be appropriate to review all items approved during this emergency period to see if changes are needed and to update procedures. As a starting point, staff will provide a report outlining all actions that have been taken during the emergency period, the status of those actions, and the current guidelines we are working under through the State and the Larimer County Health Department. • Unscheduled: o There was a question about when the additional mobile home rezoning items and quality of life amendments will be moving forward to Council. Staff is asked to follow up. Leadership Planning Team Meeting January 25, 2021 Page 3 of 6 City Clerk Coldiron: • Noted the class for potential Council candidates is occurring tonight, starting at 6:00 p.m. The class will review all items contained within the Candidate Guidelines. The class will be done in Zoom format, will include time for questions and answers and will be recorded and placed on the Elections website for others who are interested in viewing. • No additional filings have been received for Council candidates since last week. Unofficial Candidates as of January 25, 2021 include: Mayor: o Jeni James Arndt o Gerry Horak o Molly Skold Councilmember District 1 o Susan Gutowsky Councilmember District 3 o Tricia Canonico o Gavin Kaszynski Councilmember District 4 (two-year term to fill vacancy) o Jessica Dyrdahl o Erin Hottenstein o Shirley Peel o Melanie Potyondy o Sidna Rachid Councilmember District 5 o Kelly Ohlson o Jeff Hansen • Other Business Items from Council: o None to report. Deputy City Manager Stannert: • Noted how happy he is to be with the City. Everyone welcomed him and the City Manager noted how excited he was to have Mr. Stannert joining the Executive Lead Team and that he will be working with the two Deputy City Managers on organizational structure and assignments in the weeks to come. More information will be provided as it becomes available. Leadership Planning Team Meeting January 25, 2021 Page 4 of 6 Deputy City Manager DiMartino: • Noted an issue that was reported at the Safeway on Harmony where trees were being removed on Friday night. Police and Forestry staff responded to the issue and are doing what is necessary to ensure that the approved landscaping plan for the area is adhered to. It was confirmed that one City-owned tree was removed and will have to be replaced. City Manager Atteberry noted how important it is for people to report things like this as they are seen. City Manager Atteberry: • Noted a Quarterly Service Area Report was done last week for Planning, Development and Transportation Services. He highlighted several projects, including: o Vine and Lemay Overpass – the project is on track and is expected to start construction and be completed in 2021. Staff will provide construction reports, as appropriate, to the Council and the community and share information on a regular basis with residents in the vicinity. o Lemay Avenue – curb construction is being done to prepare for a full overlay from Riverside to Horsetooth. o Linden Street – construction has started on the intersection corners. The project will be done in two phases to help minimize the impact to the businesses that are there in light of the economic challenges that exist due to COVID. o Development and building activities remain strong. Building permit numbers were unusually high due to the number of roof permits issued to repair hail damage. Questions were raised about the amount of time it was taking to get inspections done on these permits and whether there were adequate resources to handle the workload. Staff is asked to follow up. • Noted Parks employee Rafael McLeod saved a person’s life who had fallen through the ice at Fossil Creek Park. The person’s dog ventured out onto the ice and when the owner followed to retrieve the dog he fell through. Rafael had recently been through training on ice rescue and was able to put what he learned into practice. This community member and his dog are both safe and sound. Poudre Fire Authority will be recognizing Rafael for his heroic actions. There was a question about whether ice rescue stations are in place at any of the City parks. Ice rescue stations at St. Vrain include ropes with bike tires attached to them that are placed around the perimeter of the lake. Staff is asked to follow up to assess if this would make sense for some of our more heavily utilized larger lakes. • Noted an emissions inventory was recently released that now includes industrial gasses as a category. Industrial customers, as well as community members, have responded positively to this change. • Participated with the Mayor in an airport charette related to building and design of the new terminal and other efforts related to the $16.9 M grant that was received. The charette included the Airport Commission and economic development and design experts. A second charette is expected to be scheduled in the next month or so. A 2-day strat ops meeting will be held soon to discuss the Airport Master Plan. Leadership Planning Team Meeting January 25, 2021 Page 5 of 6 • Participated in a meeting with the Senior Advisory Board where he spoke about how things are going related to COVID and programming for seniors. He was impressed by their level of engagement and noted that the visit was positive and constructive. He added that there appears to be a great relationship between board members and the staff that are supporting them. • Noted some conversations are occurring about discussions regarding a proposed new name for the CDBG Commission. CDBG funding makes up a small percentage of the funding that is awarded by this Commission (approximately 23%). 77% of the funding comes from grants, the General Fund and KFCG dollars which has created some confusion. Some potential names include Human Services Funding Board, Social Resources Board, Social Impact Board and Housing and Human Services Board. Discussion related to this is expected at tomorrow night’s work session. • Noted that a lobbyist from Colorado State University (CSU) has reached out to see if the City is interested in partnering on a contract for a lobbyist. This might be very helpful in federal funding conversations for a West Elizabeth bus rapid transit project, utility items and fire restoration items. There was interest in partnering with CSU on a topic-by-topic basis. Staff will bring this to the Legislative Review Committee as a next step. • Asked about whether plans have been developed for Councilmember Potyondy’s conflict of interest request. An Ethics Review Board meeting has been scheduled for Friday this week to discuss her request for an advisory opinion from last week. Mayor Pro Tem Cunniff: • Noted the article done by the Coloradoan on Connexion. He is pleased with his Connexion service and is providing staff with feedback. He added that there are two concerns listed on the Coloradoan’s Facebook page that should be addressed. Staff is asked to follow up. • Asked about whether any outreach had been done to Senator Hickenlooper’s administration or from the Intergovernmental Affairs office. Staff is asked to follow up. Mayor Troxell: • Participated in two Bloomberg meetings last week. The first was the Mayor’s Challenge and the EPIC program that focuses on winterization, thermal insulation, and indoor air quality for low to medium income rentals. The program is receiving a lot of support and the number of households participating is increasing. The second related to What Works Cities and focused on equity in budgeting and revenue diversification. Both topics were combined into one project related to the next round of Budgeting for Outcomes. The City Manager thanked Mayor Troxell for his leadership related to Bloomberg efforts. • Met, along with others, with the consultant who is working on the search for a new Poudre School District superintendent. Things are moving forward in this regard. Leadership Planning Team Meeting January 25, 2021 Page 6 of 6 • Noted he is preparing for the February 1 State of the City Address. Videos have been prepared and are very well done. • Noted the opioid conversations have continued. The working group is discussing regional governance issues. More information will be provided as the discussions proceed. • Participated in the Conference of Mayors meeting held last weekend. • Noted the National League of Cities (NLC) has done a good job with the Biden administration transition team. He added that the NLC Transportation Infrastructure Services group has been working on a drone forum. He asked about the status of a Service Area Request related to a vertical flying park for drones. Staff is asked to follow up. Meeting adjourned at 9:40 a.m.