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HomeMy WebLinkAboutMinutes - Read Before Packet - 12/15/2020 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Minutes - December 14, 2020 City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: December 14, 2020 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Kristin Stephens, Deputy City Manager Kelly DiMartino, City Attorney Carrie Daggett, and City Clerk Delynn Coldiron (all by video-conference call) met on Monday, December 14, and the following summarizes the discussions that began at 7:35 a.m. December 15 Regular Meeting: Agenda items for the December 15 meeting were reviewed. • This Council meeting will be remote. Public participation for the meeting will be available in three ways: by phone, online through Zoom and by email. • Proclamations for Mary Ontiveros and John Matsushima are planned. • Ground Lease at Northern Colorado Regional Airport – This is an amendment to the existing ground lease with Discovery Air, LLC that will enable development activity to proceed in a phased approach. The lease amendment is expected to ensure success of the public-private partnerships needed for the proposed Airport development that includes the construction of corporate aircraft hangar facilities and associated office space, a potential aircraft support center, a restaurant, and all infrastructure to support these facilities. The uses associated with the new buildings are expected to create jobs and enhance the regional economic impact of the Airport. • Montava Project – This item will consider an agreement for the annual use of up to 25 acre-feet of water to augment the potable water supply for the Montava property. It was noted that the Water Board recently reviewed and approved the agreement with a request for some follow-up and additional information. In order for the Montava metro district to have authorization to provide water service, it will need to have an intergovernmental agreement or service plan amendment with the City. It is expected that this will come to Council at the January 5, 2021 meeting. • Plastic Pollution Ballot Measure – For this item Council will consider a resolution that directs staff to bring forward a related ordinance at the February 2, 2021 meeting, including information that will refer the ordinance to voters at the April 2021 election, that would: o Place a ban on single-use plastic bags and establish a fee for paper bags; o Implement the ban and fee on May 1, 2022; o Set a not to exceed maximum for the paper bag fee and place limitations on any portion of the fee returned to the City; Leadership Planning Team Meeting December 14, 2020 Page 2 of 5 o Include an exemption to the bag fee for low income residents; o Include provisions for a compliance audit and data collection for retailers subject to the ban; o Include provisions that allow suspension of the program as necessary due to public health emergencies or unforeseen circumstances; o Require monitoring and annual reporting to Council; and o Include language affirming Council’s commitment to evaluating and/or adjusting the program. • A motion to adjourn the meeting to December 22 has been added to the agenda to provide Council with an opportunity to hear public comment on the applications that have been received for the District 4 Council vacancy, to identify a list of finalists Council will interview on January 6, if desired, and to make any needed changes to the appointment process. Council will have opportunity on January 5 to identify finalists and/or make changes to the process as well. Staff will send out a press release on Monday, December 21, 2020, reminding people they will have an opportunity to provide feedback on the applicants at the December 22 adjourned meeting. To date, one application has been received. 6-Month Calendar: • December 22 o An intergovernmental agreement related to environmental issues at the landfill requiring Council action is expected to be added to the adjourned meeting. December 29, 2020 will be an alternate date for this item if it is not ready to bring forward on December 22. o Work session items include a Fort Collins Connexion Update and the Ethics Process. The Connexion update will be scheduled first. On a separate note, the Mayor noted an email received requesting Connexion’s franchise terms and conditions. This will be handled as a Service Area Request. • January 5 o Charter Amendments for the April ballot has been added to the calendar. Staff is working on combining items that make sense. The items will come forward for Council’s consideration of placing them onto the April ballot. • February 2 o Plastic Pollution Code Amendment was added to the calendar as tentative. This item brings forward an ordinance that would be adopted by Council and then referred to the voters as a ballot measure for the April election. • May 11 o 2020 Poudre Fire Authority District Annual Report was added to the calendar. • June 22 o Mid-year reviews for Council employees was added to the calendar. • Unscheduled: o Hughes Site Feasibility Analysis should be removed from the calendar. Leadership Planning Team Meeting December 14, 2020 Page 3 of 5 City Clerk Coldiron: • Noted staff has been working with a representative from ASCSU who was asking about other options available to them related to the U+2 petition. Holding a special election and/or including this item as part of the November election were discussed, along with the resulting changes in timing related to petition efforts. Coordinating efforts with the Council Ad-Hoc Housing Committee was also discussed. It was noted that individuals did attend the Ad-Hoc Housing Committee meeting held last week and provided many comments through chat where they advocated for getting rid of U+2. There was general discussion about how the chat in Council committee meetings is distracting for Committee members. It was noted that it would be better to disable this feature for these types of meetings and instead allow for public comment at the beginning of the meetings similar to what has been done for the Election Code Committee. Staff will follow up on this suggestion. • Noted staff has been collaborating with the Cultural Resources Director and the Lincoln Center Director to arrange to use the Canyon West Ballroom as the election operations center for the upcoming election. The added space will help ensure that appropriate social distancing, sanitizing and safety measures are in place to protect election workers and staff in light of COVID. • Noted staff is planning a class for Council candidates that will cover the City’s Candidate Guidelines. In addition to general items, the class will cover campaign activities, reporting requirements, complaints/violations, what can be done with unexpended campaign contributions and miscellaneous election information. The meeting will be done through Zoom with staff available for questions and answers. The meeting will be recorded so that it can be accessed by others as desired. The class will be given in mid-January 2021. • No additional applications have been received for Council candidates. Unofficial Candidates as of December 7, 2020 include: Mayor: o Jeni James Arndt o Gerry Horak Councilmember District 1 o None. Councilmember District 3 o Tricia Canonico Councilmember District 4 o Melanie Potyondy Councilmember District 5 o Kelly Ohlson Leadership Planning Team Meeting December 14, 2020 Page 4 of 5 Deputy City Manager DiMartino: • Noted that during first reading on the mobile home park rezoning hearings a park owner mentioned that it had taken 1 ½ years for a development proposal to work through the City’s process. After researching this, staff learned that the owner submitted something to Development Review in February 2019 and received one round of comments from staff. No formal response to the comments or resubmittal was provided. The complexity of the project and site constraints may have deterred the applicant. Staff will reach out to the owner to offer another opportunity to review options. Additional information will be provided in a Thursday packet memo related to this. • Noted the County has moved their COVID testing site to the Equine Center starting today. Traffic staff are supporting this effort. The move was to help ensure additional inside space to accommodate the colder Winter weather. The site will be open on Mondays and Thursdays from 9AM to noon (appointments required between 10AM and noon); tests are free. County testing is also available on Wednesdays at The Ranch from 9AM to noon (appointments required between 10AM and noon); tests are free. Other Community testing options include Salud Family Health Centers, UCHealth, Banner Health and Stitches Care. More information can be found at: https://www.larimer.org/health/communicable-disease/coronavirus-covid-19/covid-19-testing. There was a question about whether large employers have continued to provide COVID testing for their employees. Staff is asked to follow up. Any information that can be provided related to vaccines and holiday messaging should be added. • Noted the Coloradoan article from last weekend regarding the Noco Nosh agreement and the article from today on Virtue Visit. Both programs are receiving funding through CARES dollars and are being very well-received. It is great to see the positive coverage and acknowledgement of these things. On a separate note the Mayor noted that he received an email asking about whether CARES funding could be used for food at the various warming shelters. This item will be handled as a Service Area Request. • Noted that a regional water strat op meeting is scheduled for Wednesday and Thursday of this week. City Manager Atteberry and the Interim Utilities Executive Director will be participating. City Attorney Daggett: • Noted a landfill mediation session is scheduled for tomorrow. As noted earlier, if agreement is reached in time, an item will be brought forward for Council consideration at the December 22 adjourned meeting. Timing is important in this regard and, if agreement is reached too late for December 22 and in time for December 29, a meeting will be scheduled for December 29 to get this accomplished before the first of the year. • Noted that the owner of the billboard at Harmony Road/I-25 has filed an answer and cross-claim against the County as part of the Rule 106 review. Updates will be provided as information becomes available. Leadership Planning Team Meeting December 14, 2020 Page 5 of 5 • Noted the Judge immediately granted an order for expedited consideration in the declaratory action related to the Hughes Stadium. A status conference has been set for this week which will determine filing deadlines, etc. City Attorney Daggett anticipates receiving an answer on this case in time to change the ballot language if needed. Mayor Pro Tem Stephens: • Participated, along with Mayor Troxell, in a Menorah lighting ceremony last night; nice event. • Noted that at a recent meeting of the North Front Range Metropolitan Planning Organization a decision was made not to pursue changing boundaries to address the concerns that had been raised by Weld County. Discussion on the $1.25M that is owed related to I-25 construction is scheduled to occur at the upcoming January 7 meeting. Mayor Troxell: • Asked about a Nextdoor post occurring in the Provincetown neighborhood suggesting that its HOA is denying Connexion access to properties in the area. Staff is aware of the situation and is currently working with the HOA to provide access for 8 properties that share a joint HOA driveway. More information will be forthcoming. • Noted a conversation he had with staff from Hewlett Packard who are interested in connecting with and giving to the community through HP Community Connections. They are interested in opportunities for their staff to engage in various ways, including diversity and inclusion efforts. • Noted he received an email related to What Works Cities certification and confirmed that staff is planning to update and file an application this round. • Noted the United States Space Force has an open letter to the President that Mayors are being asked to sign. It appears to align with economic health efforts and is due by the end of today. • Continues to participate as part of the Colorado Attorney General’s opioid settlement group. He will coordinate schedules with City Attorney Daggett to ensure Fort Collins is represented during times he cannot attend. • Asked about The Square and whether anything can be done to improve the southeast corner of the building/site. Staff is asked to follow up. • Noted there is a farewell event scheduled for David May today. Meeting adjourned at 9:31 a.m.