HomeMy WebLinkAboutMemo - Mail Packet - 9/1/2020 - Information From Darin Atteberry Re: Development Review Fees Effective DateDocuSign Envelope ID: 46F223B9-B90E-454E-91C6-F05646E2BD91
Planning, Development & Transportation Services
Community Development & Neighborhood Services
281 North College Avenue
P.O. Box 580
Fort Collins, CO 80522.0580
970.416.2740
970.224.6134- fax
fcgov.com
MEMORANDUM
DATE: March 3, 2020
TO: Darin Atteberry, City Manager
THRU: Jeff Mihelich, Deputy City
Travis Storin, Interim Chief Financial Officer
Kevin Gertig, Utilities Executive Director
Caryn Champine, Planning, Development & Transportation
FROM: Tom Leeson, Community, Development & Neighborhood Services Director
Noelle Currell, Planning, Development & Transportation Finance
RE: Development Review Fees Effective Date
Introduction
The purpose of this memo is to inform the City Manager of the updates to the
Development Review, Engineering Inspection and Building Permit fees. Staff was
originally planning on implementing the new fee schedule on April 1, 2020; however, the
extensive effort to update the fees in the Accela program conflicts with the work the
Accela team is currently working on to upgrade the electronic building permit review
process. Staff is recommending delaying the fee implementation until the fall of 2020, so
there is no delay to the building permit review project.
Project Details
The updates to the development review fees require a significant amount of coding in
the Accela software to ensure the new fees are calculated correctly, the new building
permit calculation methodology from valuation to square footage is accurately coded,
and all the fees are allocated to the correct accounts (funds).
The existing city staff (and the City’s consultant) that would be updating the
development review fees in the Accela program are at capacity working on integrating
the electronic building permit review into Accela. This has been a major effort and a
priority for the last couple years. Shifting their time to the development review fees
would delay that project.
August 27, 2020
TO: Mayor & City Council
FROM: Darin Atteberry
FYI /sek
DocuSign Envelope ID: 46F223B9-B90E-454E-91C6-F05646E2BD91
Discussions with the Accela team presented the following options:
• Shift all the IT resources to upgrade the development review fees and delay the
building permit integration project by at least 8 weeks.
• Shift some of the IT resources to work on a limited scope of the development
review fee revisions and continue to work on the building permit integration with
limited resources. This would delay the building permit integration project by at
least 4-6 weeks.
• Delay the development review fee update project until after completion of the
building permit integration project. This would most likely mean the development
reviews could be effective in the fall of 2020.
The option of adding additional resources to update the development review fees into
Accela was discussed; however, given that the IT team is in the Accela system as part
of the building permit integration project, this would cause conflicts and delay both
projects as well.
Given the importance of the building permit integration project and the momentum that
project currently has, staff is recommending the implementation of the development
review fee update be delayed until the fall.
Next Steps
Once a date is determined for when fee updates can be input into Accela, staff will
ensure customers are given at least two months of communication on the pending fee
changes. Staff will also ensure all stakeholders who were consulted during public
outreach are informed of the delay.
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