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HomeMy WebLinkAboutMinutes - Read Before Packet - 7/28/2020 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Meeting Minutes - July 27, 2020 City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: July 27, 2020 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell (by video-conference call), Mayor Pro Tem Stephens (by video-conference call), City Manager Darin Atteberry (by video-conference call), Deputy City Manager Kelly DiMartino (by video-conference call), City Attorney Carrie Daggett (by video-conference call) and City Clerk Delynn Coldiron (by video-conference call) met on Monday, July 27, and the following summarizes the discussions that began at 7:30 a.m. July 28 Adjourned Meeting and Work Session: The July 28 agenda items were reviewed. • There was brief discussion about meeting logistics. This will be a remote meeting. Public participation for individual items will be available in three ways: by phone, online through Zoom, and by email. There was brief discussion about virtual meetings and the great job Tyler Marr, Kevin Wilkins and their teams have done with this. The added flexibility this gives to individuals and Councilmembers who want or need to participate in a different way has been a good thing and is something that will likely continue after COVID. • Emergency Ordinance Appropriating CARES Act Funding – There have been conversations with the Governor’s office and others regarding the possibility of starting a COVID testing center in Fort Collins. The State would provide 25% of related expenses with the remainder to be paid for by the City, Larimer County and possibility the Health District. Other cities including Aurora, Colorado Springs and Boulder are being asked to do something similar to help distribute the testing; the Pepsi Center site is processing 3,000 tests per day. A meeting is scheduled between the City, CSU, Larimer County and the Health District to look at possible collaborations with the CSU lab. The City’s share of funding related to this would likely come from the CARES Act funding. Concern was expressed about reducing funding for rent and food assistance that was initially planned for as part of this allocation. Staff is asked to revise the agenda materials to note that testing might be a possible use for this funding. Concern was also expressed about the need for a quicker turnaround time for testing results. Leadership Planning Team Meeting July 27, 2020 Page 2 of 5 • Ethics Opinion regarding Councilmember Gorgol – The recommendation of the Ethics Review Board is that Councilmember Gorgol can participate in general items related to manufactured housing, including creation of a general zoning district, but should recuse herself from considering specific zoning items related to specific mobile home parks she has worked with. The decision enables her to participate in the upcoming work session and regular meeting discussions as well as in any portions of an executive session that did not relate to specific zoning proposals. August 4 Regular Meeting: The August 4 agenda items were reviewed. • Contextual Report on the Work of Architect William Robb – The Mayor noted his family found an old file from when his dad was Mayor. One of the pictures included Council reviewing an architectural drawing with William Robb. Many things were included that were interesting and pertinent for today. • Landmark Designations – Additional information will be provided to Council in response to the questions that arose during first reading. • Philanthropic Revenue Appropriation for the Natural Areas Fund – This is a specific gift from neighbors to get restoration work done on a specific property. This is a good news item and another example of the revenue diversification that CityGives brings. • Mobile Home Park Management and Livability – This item forwards specific Code provisions that impose some limits and requirements on mobile home park owners and prevents them from retaliating against residents if the have a neighborhood or community meeting. The changes are intended to help clarify and resolve issues around tree safety issues and similar things. • Emergency Access Easement – This is for property near the Detention Center where the City and a neighboring property are sharing an access that exists on both properties. It enables emergency vehicles to enter on one property and exit on the other. • Appointment to the Boxelder Basin Regional Stormwater Authority Appointment – Four applications were received for this vacancy. One applicant dropped out and three were interviewed. Gerry Horak was selected as the joint representative. He will serve the Board well. On a separate note, it was reported that Joe Olson and Martina Wilkinson will be leaving the City on Friday. They will be greatly missed but are leaving the department in a good place. This will be good for northern Colorado as they make a good team and will do great work! • Appointments to the Air Quality Advisory Board – Mayor Pro Tem Stephens has some questions about the process and applicant selected that will be forwarded to the City Clerk. • Hughes Stadium Motion to Allow Remote Meetings – The City Manager and representatives from Colorado State University have continued discussions on possible alternatives for the Hughes Stadium site. It is likely that this item will be removed from the agenda and no preapplication meeting will be held. Leadership Planning Team Meeting July 27, 2020 Page 3 of 5 • Northern Integrated Supply Project – The Mayor has been talking with an individual about subsurface water storage and how this might apply to this project. It was noted there will likely be public comment on the Resolution related to this. The Mayor noted this also could be raised under Other Business. • Manufactured Housing Zone District – This item creates a new zone district but does not change the zoning for any properties. It simply provides a mechanism for Council to use if changes in zoning are desired. Uses that might go into the proposed zoning district will be discussed at tomorrow night’s work session. There was a question about why the City moved away from mobile home park districts in 1997. Staff should be ready to speak to this at the work session. • Executive Session on Broadband – The timing of the quarterly report was discussed. Staff plans to always come to Council first to share related information with release of the report after. 6-Month Calendar: • August 18 o Water’s Edge Metro District Public Benefits Agreement was added to the calendar (postponed from July 21). There was some discussion about work to take place on this item before it returns for consideration. o Staff Report with Joe Neguse will be added to the calendar. • September 8 o COVID-19 Update: Discuss Large Retailers and Essential Business was added to the calendar (moved from August 18). • December 8 o Housing Strategic Plan – Plan Update was added to the calendar. • February 1 o State of the City Address was added to the calendar. City Clerk Coldiron: • Noted that Sara Gonzales is retiring. Her last day with the City will be Monday, August 3. Deputy City Manager DiMartino: • Noted that staff is working on a letter to the State Land Board regarding the billboard proposed at Harmony and I-25. The County Commissioners are expected to consider this item at their meeting tomorrow morning. It was confirmed that the only way an item can be pulled from their consent agenda is for a Commissioner to do so. City Manager Atteberry will follow-up with County Manager Hoffman to ask one of the Commissioners to pull the item to allow City staff to speak to the item. Leadership Planning Team Meeting July 27, 2020 Page 4 of 5 • Noted staff met with Councilmember Gutowsky to discuss issues in the Library Park neighborhood. Speaking points will be provided to Council related to this item. Whether this has risen to the level of being a public nuisance was discussed. Staff will continue to work with neighbors and the Mennonite Fellowship to address concerns to the extent possible. City Attorney Daggett: • Noted an outside attorney, Clay Douglas, has been hired to handle the ethics complaints raised by Michael Pruznik. The hearing for these items is Friday, July 31. The heightened intensity of public participants, emails and complaints was discussed. There was conversation about resources that might be available to assist Councilmembers address safety and other issues related to the intensity of emotions around community issues. Councilmembers should let the City Manager and Chief Swoboda know about situations where safety has become a concern. More discussion is planned for this item. City Manager Atteberry: • Noted that a press release went out on Friday stating that he and the Boulder County Public Health Director, the Larimer County Public Health Director and Governor Polis had been named in a lawsuit that challenges the mandatory facial coverings order. A copy of the complaint will be provided to Council once it has been obtained. • Noted an email he received from an individual praising the Fort Collins policeman who took the time to introduce her kids to his police dog. She was very grateful. • Noted a sign being used at Indiana University Health that asks people to take responsibility for the energy they bring into a space (attached). He plans to incorporate something similar into City facilities. • Noted a conversation he had with Alan Braslau related to the proposed Larimer County Behavioral Health Center and his desire to ensure energy efficiency and LEED certification is done. The individual has reached out to Commissioner Kefalas to share concerns about the site. Councilmembers may receive an email from him. On a related note, questions have been posed to the County regarding the accounting in the Solid Waste Fund for value of the landfill property proposed for the Facility. More information will be provided on this once it is received. • Noted that he and the City Attorney are participating in a voluntary mediation tomorrow with Larimer County and the City of Loveland related to the landfill environmental issues. Leadership Planning Team Meeting July 27, 2020 Page 5 of 5 • Noted that mosquito larvae control, trapping and testing is underway. To date, no cases of West Nile have been identified; however, the end of July is typically when cases start showing up. Additional traps are scheduled to come back tonight so things may change. Once positive tests are identified, more active communication will occur. The City Manager stated that a 6% reduction in funding for West Nile outreach was included as part of the 2020 and 2021 reductions but are not expected to significantly impact these efforts. • Noted that staff followed up with Rich Stave on the concerns he expressed during the last Council meeting. He was provided with a memo prior to the last Council meeting that he had not had a chance to read prior to the meeting. It is staff’s understanding that all requests have been responded to at this point. • Noted an email he received from the Crooked Cup thanking people in the community for the respect they have shown to their employees. The email is attached. Mayor Pro Tem Stephens: • Asked if there is anything that can be done related to newspaper deliveries to those who do not want them. This question comes up frequently and the City has provided a response to residents as we receive these requests; that response will be provided to the Council. Then, if desired, Councilmembers can request further follow up under Other Business. Mayor Troxell: • Noted some nuisance complaints he has seen recently for 2331 Coventry and an address on East Swallow. He wanted to make sure staff is actively following up on and being proactive about nuisance items across the City. Meeting adjourned at 10:20 a.m.