HomeMy WebLinkAboutAgenda - Mail Packet - 6/30/2020 - Direct Reports Compensation Ad Hoc Council Committee Meeting Agenda And Presentation - June 30, 2020Human Resources Department
215 N. Mason, 2nd Floor
PO Box 580
Fort Collins, CO 80522
AGENDA
Direct Reports Compensation Ad Hoc Council Committee
June 30, 2020, 4:00pm to 5:00pm
Zoom Meeting
+1 669 900 6833 US Call In
Meeting ID 985 1562 0000
29TUhttps://zoom.us/j/98515620000U29T
Committee Members:
Mayor Wade Troxell
Mayor Pro Tem Kristin Stephens
Councilmember Susan Gutowsky, District 1
City Staff Members:
Teresa Roche, Chief Human Resources Officer
Jamie Heckman, Senior Compensation Manager
Joaquin Garbiso, Senior Benefits Manager
Jenny Lopez Filkins, Senior Assistant City Attorney
Jeanne Sanford, Paralegal
• Call Meeting to Order Findings related to Ordinance Number 061, 2020:
1. Does the Mayor determine that the meeting with all ad hoc committee Councilmembers
present in person would not be prudent because of a public health emergency?
2. Does the Mayor approve the meeting go forward in this manner because the matters to be
considered at the meeting are pressing and require prompt action by the ad hoc
committee?
• Explanation of the basis for the determination that the matters to be considered at the
meeting are pressing and require prompt action by the ad hoc committee:
o Continuation of the 2020 Ad Hoc Committee workplan
• Public Comments (limited to approximately 2 minutes per speaker)
• Review and approval of Minutes from April 29, 2020 meeting
• Discussion Items:
o 2020 Performance Check-In Reflections
o Total Compensation Discussion
• Adjournment
Next Meeting: TBD
There are three or more members of City Council that will likely attend this meeting. Formal action may
be taken by the Committee at this meeting and the discussion of public business will occur. Therefore,
the meeting is open to the public.
1
Direct Reports Compensation Ad Hoc Committee
6-30-20
Agenda
• 2020 Performance Check-In Reflections
• Total Compensation Discussion
• Next Steps
2
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Even Years Odd Years
C
ouncil-Appointed Employees Strategic Planning Process Budgeting for Outcomes
Council & Public Hearings
Strategic Plan
Results
Review
Strategic Plan
Council
Elections
3
2-Year Process Design
Performance
Expectations
and Metrics
(2-Year Outlook)
Performance
Discussion and
Salary Review
Performance
Discussion and
Salary / Total
Compensation
Review
Performance
Check-In
2020 Key Dates
4
TBD
Salary Discussion
November 10
Annual Performance Evaluations
May 26
Performance Check-In
Performance Check-In Reflections
5
• Aligned with the two-year plan and design created by Council
Employees wrote about performance related to 2019 expectations and
how results have been adapted for pandemic
• Insights from ad-hoc committee
• Update on onboarding plan for new Chief Judge related to this topic
6
Total Compensation
Total Compensation Discussion
7
COMMITTEE PURPOSE
Review, discuss and recommend a total compensation strategy for Council direct reports
• Review Total Compensation Elements
• Review Peer Cities Summary
• Guidance from Committee
Total Compensation Definition
8
TOTAL COMPENSATION
Total compensation includes both direct (salary) and indirect compensation
(e.g., employer-paid portions of medical/dental/vision, retirement benefits)
Total Compensation Elements
9
Benefits City Staff Council Employees
Medical / Dental / Vision Insurance X X
Life Insurance X X
Long Term Disability X X
FICA X X
Other Benefits X X
Retirement X Higher City contribution (same as Executives)
Car Allowance City Manager only
Earnings City Staff Council Employees
Salary X X
Vacation X Higher carry-over amount / cash buyout option
Other Leaves X X
10
City Manager / City Attorney
National Peer Cities
11
Demographic Elements
Population
Number of Utility Services
Provided
Percentage of Enrolled
College Students Compared
to Total Population
Square Miles
12
High Performing Elements
Baldrige Cities
Bloomberg Mayor’s Challenge
Winners
Forbes Best Cities of 2019
Best Practice Cities for Social
Equity
Financial Performance (Moody /
S&P)
Leading Open Space / Land
Preservation Cities
Universitycities.org Members
ICMA Communities of Excellence
APPA Award Winners
Adopted Peer Cities
13
Anaheim, CA Mesa, AZ
Ann Arbor, MI Naperville, IL*
Asheville, NC Oklahoma City, OK
Austin, TX* Palo Alto, CA
Boulder, CO Plano, TX
Durham, NC Sacramento, CA
Eugene, OR* Santa Monica, CA
Greensboro, NC Savannah, GA
Hayward, CA Tallahassee, FL
Irving, TX Wilmington, NC
* Peer city for the City Manager position only
Total Compensation Market Analysis
14
• What elements of Total Compensation would the Committee like
included in a competitive analysis?
• Does the Committee agree that the competitive analysis should
be conducted against the established national peer cities?
Action Items and Next Steps
15
Closing