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HomeMy WebLinkAboutMemo - Read Before Packet - 6/23/2020 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Meeting Minutes - June 22, 2020City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: June 22, 2020 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell (by video-conference call), Mayor Pro Tem Kristin Stephens (by video-conference call), City Manager Darin Atteberry (by conference call), Deputy City Manager Kelly DiMartino (by video-conference call), City Attorney Carrie Daggett (by video-conference call) and City Clerk Delynn Coldiron (by video-conference call) met on Monday, June 22, and the following summarizes the discussions that began at 7:30 a.m. June 23 Adjourned Meeting: The June 23 agenda items were reviewed. • There was brief discussion about meeting logistics. At least five Councilmembers are expected to attend in person. Public participation for individual discussion items will be available in four ways: in-person, by phone, online through Zoom, and by email. There will be no general public comment since this is an adjourned meeting. Staff will continue to provide reports, present, and answer questions remotely. The Mayor plans to participate remotely and will ask Council for permission to allow Mayor Pro Tem Stephens to lead the meeting. Having additional masks available for Councilmembers was requested. • Emergency Ordinance 084,2020 – This item appropriates $420,000 from the General Fund reserves to establish a non-congregate shelter program for persons experiencing homelessness that are at risk for COVID-19 due to age or underlying health conditions. The item has been preapproved by FEMA and all associated costs are expected to be reimbursed to the City. Staff is asked to provide more information on the location(s) that will be used as part of staff’s presentation or through a read-before memo. On a separate note, there was discussion about the transition of the Northside Aztlan Center over the weekend. Everything went smoothly and, so far, there have been no concerns reported regarding impacts to other areas of the community. • Resolution 2020-059 Approving an Intergovernmental Agreement (IGA) with Larimer County – This item relates to the approximately $9M of funding that will be received from Larimer County as an allocation from the CARES Act, Title V funds. The IGA will memorialize the terms of the allocation disbursement, related roles and responsibilities and the reimbursement process. On a separate note, there was discussion about a memo in Thursday’s packet that outlined recovery from the county. Staff is asked to provide some additional context on the county-wide efforts that are occurring. More information about the county-wide group that has been formed, who is participating from the City, what our role is in the group, etc., was requested, as well as an update on the recovery work being done with other municipalities. The City’s partnership with the Chamber of Commerce was briefly discussed; they have been an exceptional partner during the COVID-19 crisis. Leadership Planning Team Meeting June 22, 2020 Page 2 of 5 • Ad-hoc Community Impact Committee – It was noted that in addition to this Committee, the City Manager expects Council will also form a new ad-hoc committee next month related to affordable housing so Council might want to take this into account when assigning members to this Committee. There was discussion about ensuring the conversations held and actions taken by the Community Impact Committee reflect Fort Collins’ history and its community as many emails are being received from outside of the community and the country admonishing Fort Collins for various things but having no understanding about Fort Collins or its history. Staff is looking for a technology solution to help assist with the high volume of emails being received and plans to adjust response timelines due to the high volume of messages coming in from non-local sources. In addition to addressing items related to the national and local concerns and initiatives calling for reallocation of budget dollars from traditional police services and ensuring that the City is creating an environment that provides safety and equality for all residents, this committee might also consider: o Sponsoring a community-wide conversation about systemic racism in Fort Collins using the CSU Center for Public Deliberation to facilitate. UniverCity Connections was also noted as having an interest in a broad community-wide dialogue. o Reviewing requests being received to change street names due to past history (have received two so far for Pitkin Street and Custer Drive). • July 4th Staff Report – This is a good news item. There was a question about whether Neighborhood Night Out (NNO) activities, such as the party trailer rental, would be available for July 4. This is not being done since activities related to NNO are generally intended to draw crowds. Other neighborhood activities are being encouraged including: o Front yard barbeques. o “Decorating Your Space” and placing photos on social media. o Making music within neighborhoods. o “Chalk Your Walk” activity. Hot air balloon launches, air and land parades, online programming, and a musical act that will tour the community are also planned. • Special Meeting – Tomorrow night’s meeting agenda includes a motion to call for a special meeting scheduled for July 14 for the purpose of holding an executive session related to the Northern Integrated Supply Project. The City Attorney noted that for other items to be considered, the notice calling the meeting would need to be changed to reflect this. 6-Month Calendar: • June 30 o 5th Tuesday – no meeting planned. Leadership Planning Team Meeting June 22, 2020 Page 3 of 5 • July 7 o Meeting is canceled due to the July 4 holiday. • July 21 o The staff report on the Community Dashboard Metric for paved trails should be rescheduled due to the anticipated length of the COVID-19 staff report. • July 28 o Manufactured Housing District Rezonings was added to the calendar. The related moratorium for this item is set to expire on August 30. Staff expects to ask Council for some guidance on whether amendments should be pursued for all manufactured housing parks and the potential to extend the moratorium to ensure adequate public engagement. • August 11 o Wastewater Utility Overview was added to the calendar. This is a quarterly report that will provide a holistic overview of the wastewater utility including strategic direction and challenges. • October 27 o Water Utility Overview was added to the calendar. This is a quarterly report that will provide a holistic overview of the water utility including strategic direction and challenges. • Unscheduled o Metro Districts – Council adopted on first reading last week a moratorium on any new metro district applications through the end of January or until such time Council has adopted an updated policy, whichever occurs first. o Larimer County Composting Facility – There was discussion about the need for further Council discussion related to this item. Staff will meet to work out a timeline and get things scheduled accordingly. City Clerk Coldiron: • Noted a correction to last week’s notes. The hotel project considered by the URA Finance Committee will not be taken to the URA Board on June 25th. No date is currently scheduled. • Noted that two Ethics Review Board complaints were filed on Friday by Michael Pruznick. One names Mayor Pro Tem Stephens and the other names Councilmember Gutowsky. The regular Ethics Review Board is expected to hear these complaints, with Mayor Troxell participating as the alternate. Scheduling efforts will begin this week. Deputy City Manager DiMartino: • Noted the Colorado Tourism Office has reinstated its grants and the Welcome Center will be opening on July 1. They will have a slightly different business model due to COVID-19 since most of their volunteers have been over the age of 65. It was suggested that teenagers be provided an opportunity to do some summer internships to help with this. Leadership Planning Team Meeting June 22, 2020 Page 4 of 5 • Noted the Downtown Business Association (DBA) has temporarily paused due to financial insolvency as 87% of DBA revenues come from events which have been cancelled due to COVID. Some marketing and critical business support functions will be assumed by the Downtown Development Authority (DDA). The DDA may seek some financial assistance from the City as this occurs. The DBA Executive Board will explore opportunities to reinstate the DBA organization at some point in the future utilizing a different business model. A memo will be provided in Thursday’s packets giving more information. • Noted a memo provided in last week’s packets that provided a status on recreation facilities. For the most part, things are transitioning back to normal and are going well. A decision on whether to open the City Park Pool is expected this week. It is likely, due to limited customer access for safety purposes and costs, that the pool will not open this season. • Confirmed that the monopole at Mulberry and Summit View Drive has been approved administratively by the county. After the November election for County Commissioners, a planning session will be scheduled with the new Commissioners to discuss the City’s vision on land use within the Growth Management Area and some of the concerns the City has with items such as monopoles, digital billboards and our gateways. The county’s participation in health and human services will also be discussed. City Manager Atteberry: • Noted he has been working with Joyce McConnell on preparations for Colorado State University students coming back on campus. Resuming some Transfort services, making refinements to the party registration program to accommodate COVID-19 restrictions, modified Community Welcome activities, and similar items are being discussed. It was mentioned that outreach to students on facial covering restrictions in Fort Collins should be done. A staff report is scheduled for July 21 that will include Joyce McConnell and Andy Dorsey. The plan is to give each 10 minutes to talk about what their planning has looked like over the past 90 days and what they have done to get ready for students to come back on campus. The agenda will be modified to note the extended time being given to a staff report and to reflect that Council will follow up with questions and discussion. • Noted he and Councilmembers Pignataro and Gorgol will interview Citizen Review Board candidates later today. He noted an individual who reached out and wants to participate on this board. Although the current application process is closed, the terms given are through the end of 2020 and individuals will have another chance to apply at that point. • Noted that Tyler Marr will be leading the effort to find another location for the Behavioral Health Center. There is a 45-day time limit to get this work done. Leadership Planning Team Meeting June 22, 2020 Page 5 of 5 • Noted that we still have only one application for the vacancy on the Boxelder Basin Regional Stormwater Authority. The application period is being extended until June 26 in concert with the county. Mayor Pro Tem Stephens asked for some additional materials providing context about this Authority that can be shared with interested persons. A memo will be provided that will also contain a link to the application page. Mayor Pro Tem Stephens: • Noted a couple of students she has interacted with who may be good candidates for the Youth Advisory Board. She also suggested that outreach with the Boys and Girls Club might be another way to find some non-traditional applicants. She will send information to the City Clerk’s Office so that staff can reach out. Mayor Troxell: • Participated on the Drone Advisory Committee last Friday where they reviewed two reports; one on unmanned transportation management systems and related recommendations, and one on safety culture as it relates to air safety and Unmanned Aircraft System (UAS) mobility. The Mayor related the safety culture to the accreditations obtained by firefighters to create a safety culture around fire hazards. He thought a similar approach could be taken with regard to UAS safety within urban environments. • Participated in the Bloomberg Harvard situational briefing on A Public Health Focus on Racism, Protests and COVID-19 Prevention. The session provided a briefing on critical public health information on COVID-19 within the United States, discussed racism and protests in the context of COVID-19, provided recommendations on measures to consider when protesting to reduce exposure of COVID-19, and provided information on how the global pandemic, economic recession, and renewed focus on racial justice provide city leaders with an opportunity to reinvent public governance. Meeting adjourned at 9:49 a.m.