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HomeMy WebLinkAboutMinutes - Read Before Packet - 6/2/2020 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Meeting Minutes - June 1, 2020City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: June 01, 2020 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell (by video-conference call), Mayor Pro Tem Kristin Stephens (by video-conference call), City Manager Darin Atteberry (by phone call), Deputy City Manager Kelly DiMartino (by video-conference call), City Attorney Carrie Daggett (by video-conference call) and City Clerk Delynn Coldiron (by video-conference call) met on Monday, June 1, and the following summarizes the discussions that began at 7:40 a.m. June 2 Regular Meeting: The June 2 agenda items were reviewed. • Emergency Management Performance Grant – This appropriates unanticipated grant revenue received from the Colorado Division of Homeland Security and Emergency Management to support emergency management programs. • Emergency Ordinance – This item approves an emergency regulation extending and updating face covering requirements and an emergency regulation authorizing temporary extended outdoor patio areas. The City Manager noted that he plans to provide clarification that staff will continue regular monitoring of federal, state and county face covering requirements and advisories. When a point is reached where masks are no longer being recommended, the City Manager will suspend the face covering regulation. Related to the expansion of outdoor areas, the Liquor Authority last week approved ten modifications of premise applications on the condition that all required encroachment and other necessary permits are obtained. Three additional applications were postponed so that additional information could be provided. This has been essential to getting restaurants back in operation and assuring they can meet all safety guidelines. The City Manager thanked staff for all of their efforts related to this. It was noted that the Downtown Development Association has also been an essential part of these efforts and he thanked them for their partnership and collaboration. • Fort Fund Grant Disbursements – There was a question about whether there is a reimbursement clause included in the contracts should an event be canceled or changed to the point that it does not require the full level of funding. Staff is asked to follow up. • Board and Commission Appointments – Mayor Pro Tem Stephens noted that the remote interview process done by Zoom this round worked really well. Full recruitments are planned for the remainder of the boards. Leadership Planning Team Meeting June 1, 2020 Page 2 of 4 There was brief discussion about the reimagine project. Although a lot of good work has been done, the COVID emergency has curtailed all public engagement activities related to this. The July 14 work session will provide opportunity to recalibrate the project based on what has occurred. • COVID-19 Update – This item will focus on small business recovery. Steve Taylor, owner of Hot Corner Concepts, and Amy Koepsell, owner of the Magpies Boutique and Studio will be participating in the conversation. Highlighting the work that Steve Taylor has done to provide food for the community was suggested. This has been a great example of the community pulling together during this challenging time. On a related note, there was discussion about capturing the many examples of good will that are occurring within the community. Highlighting these things through CityGive and capturing them through FCTV was encouraged. Co-creation is occurring throughout the community and is something that makes Fort Collins such a special place. • Protest Update – Chief Swoboda will be joining the meeting to provide an update related to protest activities. He will highlight the training police officers receive related to de-escalation and bias and will speak to the things that have created a culture in our community that have resulted in peaceful demonstrations and conversations versus violence and destruction. Council and organizational work on equity and inclusion, as well as related training, was also noted as having a significant impact to this as well. • Utilities Billing System – This was noted as a good investment that will help ensure the completion of a project that implements a critical integrated system for all five utilities. The project had an aggressive initial timeline that has been hindered by resourcing issues. • Northside Aztlan Options – Council will be receiving a memo today that provides additional context for this item. Efforts continue to find another space to accommodate the homeless individuals that are currently being served at this facility. Council will have three options to consider regarding how to move forward in light of the competing interests. 6-Month Calendar Continued: • June 16 o COVID-19 Staff Report will provide a workforce development update. • June 23 – July 7 o At this point, there are no items scheduled to move forward on these dates. There was discussion about re-implementing the Summer break that had initially been planned. Staff is researching dates for the National League of Cities Summer meetings and the Colorado Municipal League upcoming business meeting. This information will be discussed at ELT and at next week’s leadership team. It is likely that the June 23 and June 30 meetings will be canceled (July 7 already is planned as cancelled). Leadership Planning Team Meeting June 1, 2020 Page 3 of 4 • July 21 o COVID-19 Staff Report will discuss educational institutions focusing on Colorado State University and Front Range Community College. • August 4 o COVID-19 Staff Report will discuss large retailers and essential business. • August 25 o Parks and Recreation Master Plan was added to the calendar. Deputy City Manager DiMartino: • Noted that Zagster will be removing all bikes within the community by June 12. Council will be receiving a memo providing more information about this item, together with an update on e-scooters. • Noted Traffic staff is working with some businesses along College Avenue where traffic backups are causing concerns. Additional specifics will be provided once there is more information to report. • Noted that some of our City facilities are beginning to open. The Gardens on Spring Creek and the Lee Martinez Farm both received approval to open. Dog parks and skate parks are expected to open this week. Limited programming at EPIC, the Youth Activity Center and the Senior Center is also planned. Opening driving ranges at golf courses and youth sports activities are being considered. City Manager Atteberry: • Noted the regional joint elected officials meeting scheduled for June 18 has been canceled. • Noted that the joint meeting with Larimer County to discuss the landfill site and related issues is scheduled for June 11, 2020 from 5:00 – 7:00 p.m. The meeting will include: o Introduction from the Mayor. o Introduction from County Commission Steve Johnson. o Presentation from Laurie Kadrich providing an overview on the progress on the landfill. o Presentation from Lou Perez providing an update on the transfer station. o Presentation from Laurie Stolen providing an update on behavioral health. City planners and other staff will be available to provide comment on the proposed behavioral health center location. • Has been participating in discussions related to CARES Act funding distributions. $260M is anticipated to go to the five most populated counties in Colorado. Collaborations are occurring between city and county managers to discuss how these monies might get distributed. It is anticipated that Fort Collins might receive $6M to $7M. The money cannot be used to backfill lost tax revenue but can be used to reimburse COVID-related expenses or to fund COVID-related activities. Leadership Planning Team Meeting June 1, 2020 Page 4 of 4 • Noted that as part of the budget reduction exercises that are underway, evaluations of the Timberline Recycling Center are being done. This center has been a challenge from a financial standpoint since it opened. Council will be provided with a detailed memo providing more information. On a related note, he stated that the Council Finance Committee and other members of Council have been very supportive during these difficult budget discussions. He will keep all Councilmembers apprised of efforts as things progress. • Note the city and county are working on the mechanism for the Boxelder Stormwater Basin Board appointment process. It is anticipated that a resolution appointing two Councilmembers to a joint City- County nominating committee will come to Council for consideration on June 16. Mayor Pro Tem Stephens: • Was asked whether there would be a way to engage with Colorado State University (CSU) regarding the Hughes Stadium Site, such as a work session or Preapplication Hearing process. The City Manager will follow up on this idea. Mayor Troxell: • Has been asked to participate in the National League of Cities Heroes Act – Cities are Essential. Staff is asked to follow up on the possibility of bringing a resolution forward related to this. • Attended a Platte River Power Authority (PRPA) board meeting last week. PRPA is progressing forward in a number of ways. They are in a good place. Meeting adjourned at 10:00 a.m.