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Home My WebLink AboutReport - Read Before Packet - 5/12/2020 - Updated Power Point From Poudre Fire Authority - 2019 Annual ReportPrompt. Skillful. Caring Poudre Fire Authority 2019 Annual Report Tom DeMint, Fire Chief • Introductions – PVFPD Board Members – City Council Members – PFA Board Members Annual Report and Joint Meeting Annual Report • Opportunity for “parents” to meet • Oversight of City and PVFPD investment in fire and rescue service • Required by IGA 3 Annual Report • Reviews Budget and Funding • Call volumes • Highlights EMS in 2019 – Cardiac save rates – Improved training, protocols, and equipment • 8 page printed report; on-line version delayed Prompt. Skillful. Caring. 2019 ANNUAL RE P ORT A Note From The Fire Chief Keeping traditions while embracingchange. Crews push new engines intothebay,bagpipesareplayedatceremonies, and thehelmet serves as the main symbol of the job. This is who we’ve been for a long time, but while we keep some thingsthesame,we work hard to changeothers.PoudreFireAuthority (PFA) is respondingtothe demands of anevolvingandgrowingcommunity.Everything fromour servicesto our technology is shifting alongside the needs of our service area. The increase in service demands, changes in the useofthe911system,and growing population require asystematicandproactiveresponse. We balance increased demands against the financial and personnel resources available. Through efficiencies and innovations,emergency medical cardiac arrest savesincreased by 600 percent from 2017 to 2019 and we’re on the way to leading the nation. Our Roving Alternative Medical Unit (RAM) responds to lower-level emergency medical calls (the majority of our incidents)and relieves the system by keepingafireengineandcrewavailable for larger emergencies. It is imperative that PFA continuesto embrace change. I hope this report illustratessomeof the innovationswe’ve alreadyput in placeandthosethatareontheirway. - FireChief TomDeMint PFA is Governed by a Board ofDirectors The Board iscomprisedoftwomembersfromFortCollinsCityCouncil,twomembersfrom the PVFPD Board of Directors, and a fifthmember selected by the other four, historically theFort CollinsCityManager. The PFA Board of DirectorsappointstheFireChief, who in turn managesandemploysallpersonneloftheAuthority. Poudre Fire Authority Board Fire Chief Fire Prevention& Community Risk Reduction Support Operations Administrative Services Fort Collins City Council Poudre Valley Fire Protection District Board Community 217 Members FULL-TIME POSITIONS 190 UNIFORMED EMPLOYEES WE ARE COMPRISEDOF 91% 9% MALE FEMALE 27 CIVILIAN EMPLOYEES 41% 59% MALE FEMALE PFA Provides Many Services to the CommunityIncluding: Fireprotection services Emergency medicalservices Fire suppression Hazardous materials Emergency response Technical rescueresponse (water, ice, rope, confinedspaceand trench rescues) Wildland fire response Volunteer firefighter program Fire investigations Inspection services Public affairs andeducation Technical 2019 Budget & Funding Outcomes Funding CriticalServices PFA, asaseparategovernmental entity, receives the majority of its revenue from a combination of sales/usetaxesandproperty taxes from the City of Fort Collinsequatingto$28,612,142 in 2019, and 100% of the PVFPD’s mill levy (10.595 mills) equating to $6,805,653 in 2019. PFA thanksvoters within the PFA service area for theirsupport. Revenue Breakdown$37,663,145 2.1% 97.12% Intergovernmental $36,578,725 Fees andcharges for service $789,253 0.36% Licenses andPermits $134,358 0.20% Miscellaneous Revenue $74,700 0.23% Earnings on Investments $86,109 Operating Budget byExpenditure $34,221,077 Salaries &Benefits 86.64% OtherPurchased Services6.61% Materials,Supplies, & Equipment 5.74% OtherPurchased Services1.01% Operating Budget byDivision $34,221,077 Operations66.99% Support 16.28% Fire Prevention &Community Risk Reduction 8.67% Administration 7.81% Grants/Projects 0.25% Capital BudgetBreakdown $3,014,636 ApparatusReplacement 48.86% Burn Building 15.38% Computer/Technology Replacement12.09% 1,FALSEALARMS221 1,SERVICECALLS941 The PFA Does Far More Than Put OutFires 14,460 MEDICAL CALLS 3,395 GOOD INTENT 496 HAZARDOUS CONDITIONS 295 FIRES/EXPLOSIONS 131OTHER Total incidents in2019 21,939 STATION 2 STATION 14 STATION 5 STATION 4 STATION 8 STATION 1 STATION 6 Wellington Masonville Windsor VOLUNTEER STATION 9 Bellvue VOLUNTEER STATION 11 Horsetooth STATION 3 Timnath STATION 10 Laporte STATION 7 STATION 12 FortCollins FireStationsTrainingCenter PFA RESPONSE AREA IN GRAY What We Protect Estimated population of PFA’s jurisdiction 212,931 Square miles of servicearea 230 Value of propertyprotected $41+ BILLION Out of Hospital Cardiac Arrest (OHCA) Survivors ““ PFA is governed by a Board ofDirectors The Board iscomprisedoftwomembersfromFortCollinsCityCouncil,twomembersfrom the PVFPD Boardof Directors, and a fifthmember selected by the other four, historically theFort CollinsCityManager. The PFA Board of DirectorsappointstheFireChief, who in turn managesandemploysallpersonneloftheAuthority. EMS is a Central Part of OurMission Requests for emergency medical services (EMS) make up the majority of calls. While PFA remains prepared for low frequency, high-risk incidents (e.g. trench rescues, river rescues, largewildlandfires), it must also respond to a shift in the use of 911 and other expansions in services. PFA has been responding to calls for medical help nearly since its inception, but in 2016 leadership recognized an opportunityfor growth. They assembleda dedicatedteamtocreatestandardsandpracticestodeliver world-classemergencymedical caretothecommunity.ThePFAEMSBattalion was born. This group hashelpedset PFA and medicalpartnersonapathtowardbecomingaprimaryplayerinthedelivery of emergency medicalservicesandaleaderincardiacarrestsurvivalrates. If it weren’t for you no one would be here to answer your phone call right now. Cardiac ArrestSurvivor More People AreSurviving We know even more people could besaved. People survivecardiacarrestswhen agencies and the community work together. We lean heavily on our many partners that help make each of thesesavespossibleandweneed the help of community members too. Refer to thebackpagetolearn how you canhelp. The cardiac arrests used for this data were due to a medical condition, rather thana traumatic event like a caraccident. 3 9 18 IN 2017 IN 2018 IN 2019 World-class emergency caremeans improved patient care, decreased patient suffering and improved survivability within ourjurisdiction Jurisdiction-wide changes byPFA’sEMSBattalionand Agency Partners include: What’s after the COVID-19event? PFA and the world will be processing the pandemic and the aftermath of stay-at-home orders for months if not years. Our top priority was to keep our responders healthy so they could continue to help protect the community. PFA ensured high-quality emergency medical responses to people in our region impactedbythis unprecedented event. Partnerships with UCHealth and Intergovernmental Agreementswith nine emergency service districts within the Northern Larimer County EmergencyResponse Area, enabled PFA to serve as a resource for best practices and timely information. An in depth After Action Review will provide new direction, procedures and processes basedonthe COVID-19 pandemic response. ■ New computer-aided dispatch enhancements which incorporate real-time GIS into the dispatch system. ■ Station alerting enhancements that could improve response times. ■ Regionalizationof fleet services to leverage resources, address a service gap, and improve fleet reliability. ■ Predictive analytic and system design software to allow for better emergency system design and deployment.processes basedonthe COVID-19 pandemic response. LookingForward PFA is making countless improvements to processes and technologies to help protect lives andproperty. Some technologyand process improvements include: REVAMPED TRAINING REFINED MEDICAL PROTOCOLS STANDARDIZED MEDICAL EQUIPMENT AND PROTOCOLS EMS System is Built on FivePillars RESPONSE TIMESAND COMPLIANCE TRAINING AND CERTIFICATION PROTOCOLS QUALITY ASSURANCE AND QUALITY IMPROVEMENT EQUIPMENT Help more people survive their cardiac arrest and have a real time PFA incident log by downloading the PulsePoint app. The lifesaving app will notify you when someone needs CPR within a quarter of a mile of your current location. Join the more than 10,000 people that are already using it. It will walk you throughCPR,how to useanAEDand even showyoutheAEDclosesttoyou. poudre-fire.org Stay involved with Poudre FireAuthority by following us on social media. Issues of Concern to PFA, PVFPD, and the City • COVID-19 Response and Recovery – Incident Management – PPE – Employee illness/isoloations – Facility closures – Planning for recovery • Financial uncertainty – Sales and Use Taxes – Property taxes – Fee revenue Revenue •Situation will impact PFA revenue; first quarter already received •Sales and Use tax is volatile—10% decline could cost PFA $1 M in lost revenue •Property taxes due now through June—tracking daily •PFA has strong reserves Update - Financial Impact of COVID-19 City of Fort Collins Sales and Use Tax (base), $10,597,038 , 27% City of Fort Collins Sales and Use Tax (KFCG), $3,021,465 , 8% City of Fort Collins Property Tax (67% of 9.797 mills), $17,223,705 , 44% PVFPD Property Tax (Includes Timnath TIF), $8,045,424 , 21% PFA Revenue Allocation Formula Funding, 2020 Unknowns •Severity of decline? •Shape/length of recovery? •Length of safer-at-home order? •How will the economy rebound? •How will City revenue changes be managed? Essential services versus other services Where PFA will Look to Save Money First • Hiring Freeze • Capital projects on hold for 2020 – Station 6 Shop – Station 7 Replacement – Training Center Kitchen – Glider Engine 7 • Open/unfulfilled purchase orders • Deputy/Assistant Chief plan • Staff vehicles • Conferences/Training • Fuel costs • Other Non-personnel costs Future Possible Reductions • 86% of funds directly spent on personnel – Wage reductions? – Furloughs? By day or longer term? – Layoffs? – Combination? • Staffing level reductions impact service levels Questions/Discussion What is Poudre Fire Authority? • An independent governmental entity that provides fire and rescue services • A consolidated fire agency serving two jurisdictions • No taxing authority; dependent on “parents” for funding 22 How is PFA Governed? Board of Directors • Two members appointed by City Council • Two members appointed by PVFPD Board • Fifth member elected by other four—traditionally the Fort Collins City Manager 23 The Intergovernmental Agreement • Established in 1981; Updated in 2014 • Enumerates responsibilities of Board, Chief, and staff • Sets limitations on powers • Sets funding formula and in-kind contributions 24 • Costs to be allocated fairly between the City and the District – The District contributes full mill levy – The City’s Revenue Allocation Formula was set based on generating “fair share” contribution • Measured comparing relative call volumes and assessed valuation of property protected Funding Share Benchmark 25 Revenue Allocation Formula • City funding by formula: – Share of base sales/use tax – 67.5% of City Property Tax mill levy – 11% of Keep Fort Collins Great sales/use tax • District funding – 100% of District Property Tax mill levy (less administrative costs) 26 • Partnership of: – City of Fort Collins Fire Department – Poudre Valley Fire Protection District • Consolidated in 1981 under state law What is the PFA? What was the Problem with Two Departments? • Duplication of service, equipment, overhead costs • Frequently changing boundaries with annexations • Crossing jurisdictions to provide service FacilitiesMaintenance 10.22% Major StationRemodel 4.98% Radio Replacement3.32% Staff Vehicle Replacement2.72% Thermal Imager Replacement0.83% EMS Equipment Replacement0.66% Hose Replacement0.54% Rescue Tools Replacement0.41% Reserves $10,000,000 25% OF THE OPERATINGBUDGET Budget Expenditures Underspentby $1,500,000 4.2% OF THE BUDGET $ services