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HomeMy WebLinkAboutMinutes - Read Before Packet - 5/5/2020 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Meeting Minutes - May 4, 2020City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: May 4, 2020 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell (by video-conference call), Mayor Pro Tem Kristin Stephens (by video-conference call), City Manager Darin Atteberry (by video-conference call), Deputy City Manager Jeff Mihelich (by video-conference call), Deputy City Manager Kelly DiMartino (by video-conference call), City Attorney Carrie Daggett (by video- conference call) and City Clerk Delynn Coldiron (by video-conference call) met on Monday, May 4, and the following summarizes the discussions that began at 7:05 a.m. May 5 Regular and Electric Utility Enterprise Board Meetings: The May 5 agenda items were reviewed. • Emergency Ordinance 070, 2020 – This item covers emergency regulations approved by the City Manager over the past couple of weeks. Items included: o Emergency Regulation 2020-013 authorizing the City Building Official to accept satisfactory evidence that an applicant has previously passed the 2009 version of the IBC contractor licensing examination; o Emergency Regulation 2020-014 permitting continued use of Community of Christ Church as a seasonal overflow shelter; and o Emergency Regulation 2020-015 mandating the wearing of face covering in enclosed areas to which the public is invited or in which workers are working. The City Manager has determined that the enforcement of violations of Emergency Regulation No. 2020-015 as civil infractions rather than criminal misdemeanors will better serve the purposes of the Regulation and further its effectiveness. Because the Code provides that violations of Emergency Regulations shall be enforced as criminal misdemeanors, a provision expressly authorizing the enforcement of violations of Emergency Regulation No. 2020-015 as civil infractions has also been added to the Ordinance. There was discussion about a recent County regulation requiring face covering, including children 2 years old and up (the Fort Collins’ regulation requires this for children 10 years old and up). Staff will follow up to find out why the County requires this for children who are so young. Without adopting a related home-rule regulation, this standard for face coverings for children would apply for the entire County. Staff will provide additional information on this item when it becomes available. Leadership Planning Team Meeting May 4, 2020 Page 2 of 5 • Intergovernmental Agreement (IGA) with Colorado State University (CSU) for a Community Liaison – There was a question about whether this relates to the Stadium IGA. It does not; however, CSU has provided the City Manager with notice that they intend to exit the Stadium IGA citing that all requirements have been fulfilled and that ongoing items can be worked out administratively. It was noted that there is an ongoing need for coordination and collaboration between the City and CSU on these items, particularly related to neighborhood impacts. • Intergovernmental Agreement for Metro Districts – This item is about agreements that were already approved along with five Metro District Service Plans that have already been approved. The Service Plans each included the IGA, which benefits the City in that it gives the City a contractual right to enforce restrictions on the Metro Districts. This Resolution is to clarify that the Council intends for the City Manager to sign these in the form approved by Council. • COVID-19 Staff Report – Topics and speakers are being explored for this item. Perspectives from large and small businesses, as well as K-12 and higher education entities are under consideration. The Mayor and Mayor Pro Tem participated on a call with Representative Neguse over the weekend on CARES 2.0 funding that will potentially provide relief to local municipalities. This is another update that could be provided. Related calls with the Colorado Municipal League are also occurring. • Second Readings of Four Zoning Ordinances Related to Annexations – These relate to annexations that were approved in February. Per Code, we have a 90-day window to get the zoning approved; this expires at the end of May. If approvals do not occur in May, it is likely that the County zoning would stay with the properties until a new zoning request is initiated. All four items have been non-controversial and completing them seems the prudent thing to do. • Second Reading of Hughes Stadium Rezoning – Staff is exploring how a hybrid meeting might work should Council want to participate in-person and offer in-person public participation in addition to the remote participation options that have already been implemented. The meeting would be subject to the 10-person or less limits and would accommodate for appropriate social distancing. Finding ways to assure those participating remotely can see and hear what is occurring at City Hall may be challenging. Staff is working to find suitable solutions to make it possible to move forward in this way. 6-Month Calendar: • May 12 o Executive Session to discuss environmental issues at the landfill was previously added to the calendar (moved from May 5). • May 19 o Hughes Stadium Site Rezoning was previously added to the calendar (postponed from April 21). o Benefits Agreement for Northfield Metro District was added to the calendar. Leadership Planning Team Meeting May 4, 2020 Page 3 of 5 • June 2 o Staff Report: Horsetooth Outlet Project Water Demand Management Update was added to the calendar. • June 16 o Competitive Funding Process Recommendation for Affordable Housing and Human Services was added to the calendar. There was a question about how the CARES 1.0 emergency funding will be handled. It is addressed in items scheduled for consideration on May 5 and is not expected to go through the normal Community Development Block Grant (CDBG) process. Staff is asked to make sure the CDBG Commission members are aware of this. Staff recommendations on allocations of the emergency funds are expected to move through the Council Finance Committee and eventually to City Council for approval. Allocations for transit funds are expected to follow the same path. Funding coming to the Northern Colorado Regional Airport was also discussed. The Mayor would like to see a broader, more strategic discussion about how this funding should be allocated and noted this should include public participation from both communities. This will be mentioned at the upcoming board meeting scheduled for May 21. o Staff Report: Community Dashboard Metric – Response time to Priority 1 Calls was added to the calendar. • June 23 o Work Session is now available since the Colorado Municipal League Conference will likely be postponed. • July 21 o Possible executive session to discuss broadband issues will be added to the calendar (moved from June 2 since the last session was held April 7). It is expected that quarterly reports move in a regular quarterly cadence from here. o Staff Report: Community Dashboard Metric – Paved Trails – Cumulative Number of Visits was added to the calendar. • September 1 o Staff Report: Community Dashboard Metric – City Employee Safety Metrics was added to the calendar. • October 20 o Staff Report: Community Dashboard Metric – Average Travel Speeds/Times on Arterial Streets was added to the calendar. There was brief discussion about the status of Council Priorities. Priorities that have been delayed are shown under Unscheduled Items on the calendar, and other priorities are continuing in different ways. Items noted: • Affordable/Manufactured housing: o Work session just finished. o Have re-tooled an existing City position to focus on Housing Manager duties/responsibilities. Leadership Planning Team Meeting May 4, 2020 Page 4 of 5 • Equity/Inclusion: o Have responded to many things due to the COVID emergency and will highlight those things at the May 12 Work Session. By mid-Summer staff will have a good idea of what the budget will look like. This will help inform how the City moves forward with Council Priorities and other items. City Clerk Coldiron: • Periodic Reviews for Boards and Commissions – This was not considered as essential business for boards and commissions. Therefore, these reviews will be postponed until things are operating more normally. Deputy City Manager DiMartino: • Participated in a regional meeting hosted by the City of Greeley focused on return to work policies and related procedures and protocols. The timing of re-opening recreational facilities is a common question. The City of Greeley recently did a survey of patrons and 60% indicated they were anxious to come back to recreational facilities. City staff intends to do the same type of survey. The group meets again on May 10. • Noted a resident interested in placing a sculpture in Sugar Beet Park has indicated she will be moving forward with this process. Her proposal will go to the Art in Public Places Board and then to Council for consideration if recommended by the Board. • Noted staff is considering alternate plans for July 4 in anticipation that large gatherings will not be possible at that time. Multiple ideas were shared for the staff team to consider. Deputy City Manager Mihelich: • Noted a Futures Committee meeting is being scheduled for May 11. The topic is the Future of Health Equity and the speaker is Paul Aldretti from the Denver Public Health and Equity office. Information about health equity in relation to responding to COVID-19 will be part of the conversation, and so it falls within the “pressing and requiring prompt action” standard for a remote meeting. • Noted that public activity bonds for affordable housing projects were received from the State last week. Many projects received funding. A detailed memo outlining the awards will be provided in Thursday’s Council packets. • Noted that planning and design activities are underway for the Halligan enlargement project. Staff had a meeting with the Department of Fish and Wildlife on mitigation plans that went well. City Manager Atteberry: • Noted that Parking Services and the Downtown Development Authority are developing a plan related to curbside pickup to facilitate the additional restaurants that are opening for take-out business. Leadership Planning Team Meeting May 4, 2020 Page 5 of 5 Mayor Pro Tem Stephens: • Noted that she held an online listening session that went really well. She thanked IT staff for their help and support. She plans to do another session in the next couple of weeks and encouraged other Councilmembers to do the same. • Noted that she has MPO and I-25 meetings coming up this week. If anyone has topics for her to bring forward, please send her the information. • Asked about whether evictions have been stayed in mobile home parks and whether there is any assistance available to individuals from Neighbor to Neighbor or others. Staff is asked to follow up. Mayor Troxell: • Asked about the status of the memo to Larimer County regarding placement of the Behavioral Health Center. The memo is being finalized. On a related note, staff provided comprehensive comments about the site as part of a development process similar to a Site Plan Advisory Review. A copy will be provided to Council. • Noted he has been having regular calls with representatives from the Colorado Municipal League and National League of Cities, weekly conversations with Representative Neguse and conversations with Senators Gardner and Bennett. Stabilization of local government, getting needed support, and coordination of efforts between cities and counties have been a focus of discussions. • Continues to participate in conversations with the regional mayors in northern Colorado. • Participated in a Platte River Power Authority board meeting, along with Councilmember Cunniff. He noted a committee that is working on distributed energy resources. A plan is being developed related to this. • Continues to participate with a group called Colorado Concern that includes CEOs from across the state, and their staff, who are developing recommendations related to upcoming infrastructure bills. He is participating on the group focused on energy and environment. • Noted that an infrastructure funding package is being developed; maybe as part of CARES 2.0. The City should think about shovel-ready projects related to the airport, as well as electric, water, roads and transit infrastructure. Funding from Connected Communities is also expected. The City should be planning for all of these efforts. Meeting adjourned at 9:03 a.m.