HomeMy WebLinkAboutMinutes - Read Before Packet - 4/14/2020 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Meeting Minutes - April 14, 2020City Clerk
300 LaPorte Avenue
PO Box 580
Fort Collins, CO 80522
970.221.6515
970.221-6295 - fax
fcgov.com/cityclerk
MEMORANDUM
DATE: April 14, 2020
TO: Mayor and Councilmembers
FROM: Delynn Coldiron, City Clerk
RE: Leadership Planning Team (LPT) Meeting
Mayor Wade Troxell (by video-conference call), Mayor Pro Tem Kristin Stephens (by video-conference call), City
Manager Darin Atteberry (by video-conference call), Deputy City Manager Jeff Mihelich (by video-conference
call), Deputy City Manager Kelly DiMartino (by video-conference call), City Attorney Carrie Daggett (by video-
conference call) and City Clerk Delynn Coldiron (by video-conference call) met on Tuesday, April 14, and the
following summarizes the discussions that began at 9:05 a.m.
This is a continuation of the Leadership Planning Team meeting that occurred on April 13, 2020.
6-Month Planning Calendar:
Many changes were made to the planning calendar as a result of staff’s efforts to re-prioritize items based on
the new criteria that has been put in place. This criteria was described in a recent memo that was included in
Council’s Thursday April 9, 2020 packet, and is attached to these notes.
• April 21
o Electric Utility Enterprise Board Meeting added to the calendar.
• April 28, May 5, May 12 and May 19
o COVID-19 Staff Report added to the calendar.
• July 14
o Reimagine Boards and Commissions was combined with Reimagining Community Engagement
(moved from June 9).
• July 28
o Local Farm Concept on Natural Areas Property was added to the calendar (moved from May 12).
• Unscheduled
o Work Session:
Oil and Gas Regulatory Framework was added (moved from April 28).
Our Climate Future Update was added (moved from April 28).
Community Composting was added (moved from June 9).
Plastic Pollution was added (moved from June 9).
Leadership Planning Team Meeting
April 14, 2020
Page 2 of 5
o Regular Meeting:
Budget Process Resolution to Revise the 2020 Process was added.
Election Code Updates was added.
Staff Report: Wildfire Smoke Resiliency Efforts was added (moved from May 19).
Executive session to discuss landfill issues was added.
Deputy City Manager DiMartino:
• Noted that a Service Area Request (SAR) had been received from a resident regarding accommodations
for disabled individuals at the Northside Aztlan Center. Staff responded and have determined that all
items meet ADA requirements and that no further follow up is needed.
• Noted that the City’s fleet has been named as the #7 best fleet in Top 100 Fleets in North America. The
City has made this list for several years now but has not made it past #12. Kudos to Operations Services
staff for this accomplishment.
Deputy City Manager Mihelich:
• Noted that the City received a state grant from Charge Ahead Colorado for $80K that will allow staff to
make improvements to EV charging stations. It is expected to come to Council on May 5 for
consideration.
• Noted that the Poudre Trail east of Lincoln Avenue has reopened. The work was delayed due to
easement issues which have now been resolved.
• Noted that the City Manager signed off on an emergency regulation related to haulers that will come to
Council for ratification. The haulers were seeking three things:
o A delay in the mandatory commercial and multi-family recycling;
o A delay in curbside pickup of compostables/yard waste; and
o A right-sizing of tipping fees at the landfill due to the loss of commercial business they are
experiencing.
The emergency regulation authorizes the first two requests listed. Larimer County will have to approve
the third item requested. Staff is asked to add the tipping fees item to the upcoming agenda for the
regional wasteshed group.
• Noted that staff will be facilitating a meeting between Montava representatives and Boxelder Sanitation
District representatives in hopes of securing an agreement. The meeting is expected to occur in the next
couple of weeks.
Leadership Planning Team Meeting
April 14, 2020
Page 3 of 5
City Attorney Daggett:
• Noted that the County is considering moving the new composting facility northward onto jointly owned
property. This item may also be added to the upcoming agenda for the regional wasteshed group as a
possible discussion item.
City Manager Atteberry:
• Noted that the Food Bank has requested assistance with warehouse space and shipping. Staff is
exploring what we can do to help.
• Provided an update on current Adopt-A-Neighbor efforts:
o Total number of volunteers – 318
o Total number of neighbors paired – 47
o Total number of neighbor visits – 29
Current outreach efforts include:
o Development of a map of neighborhoods by demographic.
o Targeted outreach for seniors.
o Request for all City volunteers (almost 4,000 people) to share information about this program.
CityGives is assisting with targeted outreach efforts and funding.
• Noted staff and Council are receiving a lot of emails referring to the “tent city” at Northside Aztlan. Staff
will be prepared to talk about the temporary outdoor shelter as part of the work session item on
homelessness. The City Manager expects an exit strategy for the shelter to be in place by the end of the
week. He noted that the COVID-19 update will focus on what is happening with the healthcare
providers and on the pandemic cycle.
There was a question about whether the Denver Rescue Mission and Catholic Charities remain open;
they are. Currently, Catholic Charities is housing women and their families. The Denver Rescue Mission
is providing housing for men and assisting individuals with addictions. The Northside Aztlan Center is
providing housing for men.
The homeless services group will be convened shortly to talk more about these issues and to explore
what has been learned through these efforts.
Leadership Planning Team Meeting
April 14, 2020
Page 4 of 5
• Acknowledged the emails that have been received from many on small cell efforts and requests for a
moratorium. Staff is not planning on moving forward on anything related to this. From a technical
standpoint, there are existing gaps in our system and additional small cell sites are needed to ensure a
more robust system. These are an important part of our infrastructure.
• Noted that Connexion staff is working with the Poudre School District to deploy Wi-Fi service to the
Hickory Village and Poudre Valley mobile home communities. Service is expected to be ready sometime
this week.
• Provided information on the health of the City organization. Overall, the City is strong and people are
appreciative of the way City leaders and staff have stepped up to support the community and each
other through this time of crisis. He expressed his thanks to Council for their help and support during
this time and noted that changing gears towards resiliency is important.
Mayor Pro Tem Stephens:
• Noted she and the Mayor participated in a call with Congressman Neguse where they talked about the
CARES Act and what might be coming in the second act. He shared that he will be sponsoring a bill on
homelessness to try to get additional funding for those efforts.
• Noted that she brought some coffee to a member of the Commission on Disability. She noted a
discriminatory experience this person had in a local grocery store. There was a question about whether
board and commission meetings were on hold for now. City Clerk Coldiron noted that all meetings have
been canceled for April and conversations are occurring now about whether May meetings will follow
suit. There are some boards who are seeking approval to move forward with essential business,
including:
o Community Development Block Grant (CDBG) Commission – needs to complete their
competitive funding process;
o Affordable Housing Board – needs to complete their competitive funding process for affordable
housing and human services. This board is also assisting with the review and ranking of all CDBG
applications;
o Cultural Resources Board – would like to hold a remote public meeting on April 30, 2020 to
review Fort Fund grant applications to develop funding recommendations for Council approval;
and
o Landmark Preservation Commission, Planning & Zoning Board and Zoning Board of Appeals
which have all expressed an interest in meeting to consider quasi-judicial items.
There was also a question about boards or commissions that are currently under quorum. There are
two:
o Parking Advisory Board; and
o Commission on Disability.
Leadership Planning Team Meeting
April 14, 2020
Page 5 of 5
Mayor Troxell:
• Noted the selection process for the Chief Judge is moving forward nicely. Councilmembers should
expect to receive a lot of materials to review, together with a video, in the next few days. He stated that
the interview process will be robust, including a lot of conversations with various stakeholders.
• Noted that some Federal Aviation Administration COVID-related funding might be coming to the
Northern Colorado Regional Airport in response to the current crisis.
• Noted the Old Elk Distillery and Angel Armor have been producing hand sanitizer. They donated
numerous cases to the City for front line workers. This is a great example of businesses that care about
and give back to our community.
• Participated in a business town hall meeting with the City Manager and the Larimer County Health
Director; it went well. This is an effective communication method; particularly for getting the business
community engaged.
• Participated with the City Manager in a Reddit Ask Me Anything session with the Coloradoan.
• Noted two new mayors were recently elected in the region; Mark Soukup in Timnath and Wendy Koenig
in Estes Park.
• Noted that Council was involved in creating a Public Service Announcement related to the current crisis.
Kudos to the City’s Communications and Public Involvement staff who were instrumental in putting this
together.
Meeting adjourned at 10:44 a.m.
City Clerk
300 LaPorte Avenue
PO Box 580
Fort Collins, CO 80522
970.221.6515
970.221.6295 - fax
fcgov.com
MEMORANDUM
DATE: April 8, 2020
TO: Mayor Troxell and City Councilmembers
THRU: Darin Atteberry, City Manager
Jeff Mihelich, Deputy City Manager
Kelly DiMartino, Deputy City Manager
FROM: Delynn Coldiron, City Clerk
RE: 04-07-2020 Council Meeting Follow Up; Agenda Items
This memo provides follow up from last night’s Council meeting related to how things get added or
deleted from the Council Agenda and how things are currently being prioritized.
Items get added or deleted from the Council Agenda in the following ways:
City Manager requests.
Discussion at the Leadership Planning Team.
Discussion with the Executive Lead Team.
3 or more Councilmembers requesting an item be added.
4 or more Councilmembers requesting an item be removed.
Items are currently being prioritized based on the following criteria:
1. Urgent items specifically related to COVID-19 activities that are critical in nature and must
receive Council consideration as soon as possible.
2. Emergency-related items that are not as urgent but need Council consideration. An example
would be Council ratifying emergency regulations that have been implemented by the City
Manager or considering allowing remote meetings.
3. Second Reading Ordinances.
4. Items that are substantially complete, have completed significant public process, and are ready for
Council consideration. These items are being brought forward to help ensure that work does not
have to be redone and can continue to move forward.
5. Items that must move forward based on a Council directed timeline, i.e., completion of a pilot
project or the end of a moratorium.
6. Items that relate to funding, operation and business activities that the City must continue despite
of the current crisis.
7. Items that are required to comply with federal or state legal or other requirements.
DocuSign Envelope ID: F699DDF3-7880-4E05-95F9-277BB7EB1A72
Council Follow Up – Agenda Items
April 8, 2020
Page 2
The City’s Leadership Team is very sensitive to what items should be included on current Council
Agendas. Using these criteria has provided a robust process that drives discussions at the Leadership
Planning Team and Executive Lead Team, as well as the decisions that are made on what should be
included for Council consideration.
Please let us know if you would like additional information or have any questions or concerns.
DocuSign Envelope ID: F699DDF3-7880-4E05-95F9-277BB7EB1A72