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HomeMy WebLinkAboutMinutes - Read Before Packet - 4/14/2020 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Meeting Minutes - April 13, 2020City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: April 13, 2020 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell (by video-conference call), Mayor Pro Tem Kristin Stephens (by video-conference call), City Manager Darin Atteberry (by video-conference call), Deputy City Manager Jeff Mihelich (by video-conference call), Deputy City Manager Kelly DiMartino (by video-conference call), City Attorney Carrie Daggett (by video- conference call) and City Clerk Delynn Coldiron (by video-conference call) met on Monday, April 13, and the following summarizes the discussions that began at 7:07 a.m. April 14, 2020 Adjourned Meeting and Work Session The April 14 agenda items were reviewed. Adjourned Meeting: • Remote Participation in Certain Meetings – There was significant discussion on this item. Highlights include: o Request for staff to verify that both the State and County executive orders define construction and related activities like real estate as an essential service; a read-before memo should be provided.  Construction is an essential service; requires development review, real estate, architects, engineers, legal and related services to get to the point where this can occur.  Without allowing any quasi-judicial items to move forward, the City’s role in advancing these essential services cannot be carried out. • A list of types of projects that are currently in the City’s pipeline was included in the agenda materials. Staff is asked to provide information on the impacts related to a continued delay of quasi-judicial items; a read-before memo should be provided. o Technology options continue to be researched, tested and refined. Zoom has been selected as the platform moving forward and, although more testing is planned, staff expects that this solution will enable quasi-judicial hearings and provide a satisfactory level of public engagement. Although in-person comment will not be possible, engagement online and by phone will be available; people can continue to submit emails as well. Leadership Planning Team Meeting April 13, 2020 Page 2 of 4  It was noted that WebEx will continue to be the platform for the adjourned meeting on April 14th, and Teams will be the platform for the Work Session. Zoom will be implemented for committee meetings and for the April 21 Council meeting. o Discussion about the need to maintain the public’s trust in the City’s processes and for this to be a consideration in deciding how to proceed. o Note that once stay-at-home orders are lifted and individuals can start meeting in person, even if in small groups, public hearings can be scheduled for the more controversial quasi-judicial items. o Ordinances for consideration include an emergency ordinance or regular ordinance option (the regular option would push projects into May). The ordinances allow “routine” quasi-judicial items to move forward, but not those that raise more significant issues, including appeals, zonings/rezonings and additions of permitted uses.  Additional options provided with the Agenda Item Summary include: • A version that would eliminate all quasi-judicial items while allowing neighborhood meetings; and • A version that would eliminate all quasi-judicial items and neighborhood meetings. o Discussion on what constitutes an end to the declared emergency. Clarity is needed from Council on this item. Robust dialogue on this item is expected. Work Session: • COVID-19 Update – The City Manager is working to confirm participation of Tom Gonzales, Kevin Unger and Margo Karsten for this item. The focus is expected to be on what is happening within the medical community and where we are in the cycle of the pandemic. There was also a request for more information around the tents being set up at the Northside Aztlan Center and about a related exit strategy for this. • Affordable Housing – The COVID-19 pandemic has changed perspectives related to this item. It will be interesting how the past month has changed housing prices and how this relates to inclusionary zoning; this will be discussed. Staff’s recommendation will be to not move forward with inclusionary zoning or impact fees for now. Leadership Planning Team Meeting April 13, 2020 Page 3 of 4 April 21 Regular Meeting and Electric Utility Enterprise Board Meeting: The draft agenda items were reviewed. Regular Meeting: • Proclamations – The Mayor intends to take 15 minutes prior to the meeting to provide some brief summary information about the proclamations he signed. • Annexation Zoning Ordinances – These are likely to require rescheduling; the proposed ordinance versions would not allow for these. Annexation zonings have a deadline for when this action must be taken (90 days from the date of annexation). These items were annexed in February, so we have some time to get these completed but not too long. • Ordinance Delaying Implementation of Recycling Requirements – This item has been added to the agenda. In follow up on other related matters, the haulers have requested a reduced tipping fee at the County landfill due to the loss of commercial service and corresponding revenue currently being experienced coupled with the higher demand for residential trash collection. They were seeking a reduction to help balance this. • Landmark Designations – These are included in the proposed list of quasi-judicial items that Council may want to move forward. Most of these designations are initiated by the landowner and rarely have any kind of public opposition or concern. These are frequently a precursor for homeowners doing work on their property and would help keep construction activities moving forward. • Intergovernmental Agreement for Shared Broadband Services – There was a question about whether Platte River Power Authority is involved in this; no. This item is for shared broadband technical and network support services between the City, Loveland and Estes Park. • Hughes Stadium – Will need to be continued. • Ethics Opinion – There was discussion on whether the Mayor and Mayor Pro Tem will recuse themselves from this item in response to citizen concerns. • Electric Bicycles on Paved Trails – The Mayor noted he is receiving good feedback on this item. • Northfield Metropolitan District Development Agreement – There was a question about whether this metro district has already been approved; yes. Electric Utility Enterprise Board Meeting: • Intergovernmental Agreement with the Department of Transportation – This item approves a multi-year intergovernmental agreement with the Colorado Department of Transportation for the purpose of leasing two dark fiber strands from Fort Collins to Denver. There was a question about whether this meets Level 3 connectivity; yes. Leadership Planning Team Meeting April 13, 2020 Page 4 of 4 At this point, the meeting adjourned so staff could join the emergency operations meeting. The meeting will resume on April 14, 2020 at 9:30 a.m. Meeting adjourned at 8:30 a.m.