The URL can be used to link to this page

Home My WebLink AboutAgenda - Mail Packet - 4/14/2020 - Memorandum From Teresa Roche Re: Update On Chief Judge Recruitment Process - Agenda For April 13, 2020 Ad Hoc Committee MeetingHuman Resources 215 N. Mason Street 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6535 Date: April 08, 2020 To: Mayor Troxell and Councilmembers From: Teresa Roche, Chief Human Resources Officer CC: Darin Atteberry, City Manager Kelly DiMartino, Deputy City Manager RE: Update on Chief Judge Recruitment Process Executive Summary The purpose of this memo to share with you the draft minutes from our March 30 ad hoc committee meeting and the agenda for our meeting on Monday, April 13. As always, I am grateful for the partnership with the ad hoc committee and full Council. Highlights • Agenda for April 13 Meeting. • Minutes from March 30 meeting which will be approved as is or amended. TR Human Resources Department 215 N. Mason, 2nd Floor PO Box 580 Fort Collins, CO 80522 AGENDA Chief Judge Recruitment Ad Hoc Council Committee April 13 3:30 pm to 5:00 pm Zoom Meeting +1 669 900 6833 US Call in Meeting ID 469 947 4250 https://zoom.us/j/4699474250 Committee Members: Mayor Wade Troxell Mayor Pro Tem Kristin Stephens Councilmember Susan Gutowsky, District 1 City Staff Members: Teresa Roche, Chief Human Resources Officer Catherine MacGowan, Human Resources Business Partner for Judicial Services Jenny Lopez Filkins City Attorney Lynda Byrnes, Human Resources Edward Williams, Recruiter Baker Tilly • Findings related to Emergency Ordinance Number 054, 2020: 1. Does the Mayor determine that the meeting with all Councilmember present in person would not be prudent because of a public health emergency? 2. Does the Mayor approve the meeting go forward in this manner because the matters to be considered at the meeting are pressing and require prompt action by the City Council? • Call Meeting to Order o Approve minutes from March 30, 2020 meeting • Public Comments (limited to approximately 2 minutes per speaker) • Consideration of a motion to adjourn into executive session o “I move that the Chief Judge Selection Process Committee go into executive session, as permitted under Article Two, Section Eleven of the City Charter, Section 2-31(a)(1) of the City Code and Colorado Revised Statutes Section 24-6-402(4)(f)(roman numeral one), for the purpose of discussing personnel matters involving the recruitment and selection of a new Chief Judge.” • Discussion Items: o Discuss final interview activities including virtual panel interviews and public forum. There are three or more members of City Council that may attend this meeting. While no formal action will be taken by the Council at this meeting, the discussion of public business will occur, and the meeting is open to the public. Chief Judge Recruitment Ad Hoc Council Committee Minutes March 30, 2020 4:00pm to 5:12 pm Members in attendance: Mayor Wade Troxell; Mayor Pro Tem Kristin Stephens; Council Member Susan Gutowsky; Teresa Roche, Chief Human Resources Officer; Jenny Lopez Filkins, Senior Assistant City Attorney; Catherine MacGowan, HR Business Partner; Lynda Byrnes, HR Business Support; Edward Williams, Executive Recruiter- BakerTilly. A meeting of Chief Judge Recruitment Ad Hoc Council Committee (“Committee”) was held virtually via Zoom on Monday, March 30, 2020 at 4:00 pm. Mayor Troxell called the meeting to order at 4:05 pm. Mayor asks for Roll call of Attendees: Susan Gutowsky Kristin Stephens Teresa Roche Catherine MacGowan Edward Williams Jenny Lopez Filkins Lynda Byrnes Based on Emergency Ordinance Number 054, 2020, Mayor Troxell determined it would not be prudent for all committee Councilmembers to be present physically due to a health emergency. Mayor Troxell determined that the meeting should proceed virtually because the matters being discussed are pressing and require prompt action by City Council. Mayor Troxell asks for approval of March 2, 2020 minutes. Mayor Pro Tem Stephens moves to approve the minutes. Ms. Gutowsky seconds the motion. Approval by roll call: Ms. Gutowsky - Yes Mayor Pro Tem Stephens- Yes Mayor Troxell- Yes All in favor. Mayor Troxell asks for approval of March 23, 2020 minutes. Mayor Pre Tem Stephens moves to approve the minutes. Ms. Gutowsky seconds the motion. Approval by roll call: Ms. Gutowsky – Yes Mayor Pre Tem Stephens-Yes Mayor Troxell- Yes All in favor. No one from the public attended the meeting, thus no public comments. Following up from the last Committee meeting, Mr. Williams personally spoke with the six individuals that were selected as finalists. They discussed several factors, including authorization for background checks, which was due today, 3/30/20. Also, he discussed possible alternatives to face to face meetings as part of the interview process with the candidates. All candidates are open and aware there may be options for non-traditional methods of interviews, including possible virtual interviews. Regarding the questions the Committee had about a candidate, Mr. Williams stated this candidate was unaware of the information on the Colorado Supreme Court’s website. They are in private practice and they have since made the corrections necessary. There are no concerns at this time regarding that the candidate’s compliance with the court’s rules. Regarding another candidate, Mr. Williams stated that they spoke about several things regarding any concerns and information regarding his separation from a prior employer. The candidate graciously provided written documentation, going into extensive detail, that Mr. Williams will provide to the Committee. Mayor Troxell thanks Mr. Williams for the follow up and asks him to summarize the candidate’s statement. Ms. Roche asks if the Committee wants to move to an Executive Session to continue the discussion of the candidates. Mayor Pro Tem Stephens makes motion to move into executive session as follows: “I move that the Chief Judge Selection Process Committee go into executive session, as permitted under Article Two, Section Eleven of the City Charter, Section 2-31(a)(1) of the City Code and Colorado Revised Statutes Section 24-6-402(4)(f) (roman numeral one), for the purpose of discussing personnel matters involving the recruitment and selection of a new Chief Judge.” Ms. Gutowsky seconds the motion. Approval by roll call: Mayor Pro Tem Stephens- Yes Ms. Gutowsky- Yes Mayor Troxell- Yes All in favor. As presiding officer, Mayor Troxell announces that Committee moved to go into executive session, on Monday, March 30, 2020 4:23 PM with the following people also in attendance: Susan Gutowsky Kristin Stephens Teresa Roche Edward Williams Catherine MacGowan Lynda Byrnes The executive session ended at 5:08 pm and the Committee continued its meeting in open session. Mayor declares that no decisions were made in the Executive Session. Mayor looked for a motion to proceed with six candidates as finalists and proceed with a process Catherine MacGowan suggested. Mayor Pro Tem Stephens moves to identify the top six candidates as finalists and moves that the Committee proceeds as follows: April 3, 2020- announce candidates to the Public April 10- information about six candidates to be provided to the City Council by Mr. Williams that will be integrated into previous information April 20-21- Ad Hoc Committee will perform first stage of interviews April 22- Candidates continuing will be interviewed by Council and others and a public forum will be conducted. Ms. Gutowsky seconds the motion. Roll call for approval: Ms. Gutowsky- Yes Mayor Pro Tem Stephens- Yes Mayor Troxell- Yes All in favor. Committee takes into advisement the opportunity to meet once more between April 10 and April 20. Meeting adjourned 5:12 pm.