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HomeMy WebLinkAboutAgenda - Mail Packet - 12/31/2019 - Agenda For Chief Judge Recruitment Ad Hoc Council Committee Meeting - December 31, 2019Human Resources Department 215 N. Mason, 2nd Floor PO Box 580 Fort Collins, CO 80522 AGENDA Chief Judge Recruitment Ad Hoc Council Committee December 31, 8:00am to 9:30am Commons Conference Room, City Hall, 300 Laporte Ave, Fort Collins, CO 80521 Committee Members: Mayor Wade Troxell Mayor Pro Tem Kristin Stephens Councilmember Susan Gutowsky, District 1 City Staff Members: Teresa Roche, Chief Human Resources Officer Catherine MacGowan, Human Resources Business Partner for Judicial Services Jenny Lopez Filkins, Senior Assistant City Attorney Jeanne Sanford, Paralegal • Call Meeting to Order o Review purpose and expectations of this ad hoc committee • Public Comments (limited to approximately 2 minutes per speaker) • Discussion Items: o Align on approach and desired outcomes for ad hoc committee o Outline an action plan and timeline o Review and recommend an external search firm o Review draft position description • Adjournment Next Meeting: TBD There are three or more members of City Council that may attend this meeting. While no formal action will be taken by the Council at this meeting, the discussion of public business will occur, and the meeting is open to the public. 1 Chief Judge Recruitment Ad Hoc Committee December 31, 2019 Agenda • Welcome and introductions • Review Committee’s purpose and outcome • Outline a plan of action and timeline for the selection process • Review city’s executive search firms and make a recommendation • Review draft position description • Alignment on next steps 2 Ad Hoc Committee 3 Purpose Review, discuss and recommend a formal plan and schedule for Chief Judge recruitment and selection process Outcome New Chief Judge in role by June 1, 2020 and fully transitioned by July 3, 2020. 4 Phase 1: RFP Conducted December 2019 with Ten Proposals Received, Three Executive Search Firms Chosen on December 20; Decide on Selection for Chief Judge Recruitment on 12/31 Phase 2: Position Description and Brochure Development by January 30 and Collegial and Community Engagement by February 15 Phase 3: Advertising, Candidate Recruitment and Outreach by February 15 Phase 4: Candidate Evaluation and Screening by February 28 Phase 5: Presentation of Recommended Candidates by March 13 Phase 6: Interviewing and Selection Process completed by April 30 • City Council • City Manager and City Attorney • Internal Stakeholder Panel • External Stakeholder Panel • Community Forum Phase 7: Appointment of Candidate by May 8 and Start Date of June 1, 2020 Phase 8: Onboarding and Transition with Incumbent by July 3, 2020 Draft Recruitment Process and Timeline Action Items and Next Steps 5 Closing Baker Tilly Virchow Krause GovHR The Novak Consulting Group Company Overview In business since 1931. Three corporate offices in Central US employing 3,900 staff and 407 partners. Provides a wide range of accounting, tax, assurance & consulting services. Formed as Voorhees Associates in 2009. Changed name to GovHR in 2013. 19 employees and 27 consultants. Focuses solely on service public sector entities nationwide. One office in Illinois. Founded 20 years ago as Public Management Partners. Acquired by Julia Novak in 2009 and became The Novak Consulting Group. Headquarters in OH with staff throughout the continental US. Experience Merged with public sector executive recruiting expert Springstead in 2014 and completed 475 public executive recruitments to date. Executive recruitement team consists of 10 recruitment consultants plus project coordination staff. All recruitment consultants have experience working with municipalities of varying sizes along with other public sector organizations. Provided multiple, relevant government references. Has conducted hundreds of recruitments in 29 different states. Business has grown 30% each year. 28% of their current clients are repeat clients. Focus on serving government entities in the areas of strategic planning, organizational assessment and executive search services. Multiple government references in CO. Process Philosophy & Overview Collaborative approach focusing on developing a solid understanding of the position and the City's expectations prior to commencing recruiting efforts. Recruitment efforts focus on reaching qualified candidates who may not be actively searching in addition to those who are. Process includes additional communication efforts with prospective candidates so that candidates know what to expect. Final candidates are thoroughly screened prior to interviews, so there are no suprises. Very detailed throughout every step of the process. Collaborative approach involving extensive due dilligence to understand the position and the City's expectation. Very hands on with the City throughout the process - happy to always meet onsite with us. Background and reference checks are performed on candidates selected for interview prior to the interviews occuring. Collaborative approach focusing on devleoping a solid understanding of the position and the City's expectations. Extensive nationwide, targeted advertising in appropriate professional organizations along with targeted outreach to organizations serving minorities and women. Also utilize their database to identify potential candidates. Actively communicate with candidates during the process so they are not left hanging. Initial screening process focuses on candidate personal and professional attributes to ensure alignment with the position. Background and reference checks are performed after the interviews and only on the top candidate from the process. Availability & Search Timeframe Process typically takes 90 days Process typically takes 90 days Process typically takes 14 weeks (98 Days) Fixed Fee $24,500 $23,500 $23,800 Guarantee Will perform a new search for no additonal cost if hired candidate leaves in the first 24 months of employment Will perform a new search fo no additional cost if candidate leave in the first 12 months of employement. None specified. Notable Features Offered One-way video interviews with prospective final candidates that we DRAFT The City of Fort Collins, Colorado Invites Qualified Candidates to Apply for Chief Judge The Opportunity The Chief Judge is appointed by the City Council and is accountable to lead The Fort Collins Municipal Court. This position is responsible for administering the operations of the judicial branch of City government according to the ordinances adopted by City Council. Cases adjudicated in Municipal Court include traffic violations, misdemeanors, and civil infractions. Generally, cases are brought to Municipal Court by the Fort Collins Police Services, Colorado State University Police Department, Animal Control, other City departments, and private residents. Liquor Licensing or Marijuana Licensing Authority duties are included. The Chief Judge works collaboratively with key stakeholders in the Municipal Court system to ensure effective, fair and respective municipal processes take place as well as with key leaders on policy issues related to the Court in order to provide joint policy recommendations to City Council. The ideal candidate must have a genuine desire to serve the community of Fort Collins by providing the highest possible level of service. It is fundamental to administer equitable, fair, and impartial justice in a timely and respectful; protect fundamental rights; promote public safety; and facilitate community reparation. 2 The Community Incorporated in 1873, Fort Collins is nestled against the foothills of the Rocky Mountains alongside the banks of the Cache La Poudre River. At 5,000 feet in elevation, residents enjoy a moderate, four season climate, with an average of 300 days of sunshine per year. With 167,500 residents, Fort Collins is Colorado’s fourth largest city and spans 57 square miles. At full build-out, the City of Fort Collins is expected to reach 255,000 residents. From its early days, as the military fort of Camp Collins, Fort Collins has transformed into a vibrant, healthy, university city with ample attractions and amenities. There are abundant outdoor recreation opportunities available to the many residents who enjoy healthy lifestyles. The nearby Horsetooth Reservoir is a key attraction, as is the Scenic Byway Poudre Canyon. Within the city, the Downtown district provides many venues for live music, shopping, dining, and nightlife. Fort Collins is renowned for its craft beer culture and is widely considered the Craft Beer Capital of Colorado. Fort Collins is home to Colorado State University. With a student enrollment of 32,000, the University significantly affects the composition and culture of Fort Collins. More than half of Fort Collins’ residents are college graduates and the city has a strong appreciation for arts, culture, and entertainment. Residents are educated and engaged in their local government. Various national organizations and magazines recognize Fort Collins as one of the best places to live in the nation. Milken Institute, January 2019 Top 10 Best Performing Cities Platinum Bicycle Friendly Community League of American Bicyclists 2017 3 The Organization The City of Fort Collins is a home rule city with a Council-Manager form of government. The City Council is comprised of six District Councilmembers who are elected for four-year terms and a Mayor who is elected at-large for a two- year term. All elected officials are non-partisan. The City Council appoints the City Manager, City Attorney, and the Chief Judge. The City Manager has overall responsibility for all other City employees. The City of Fort Collins directly provides a full slate of municipal services including operating its own electric, water, wastewater, and stormwater utilities. Fire protection is provided by the Poudre Fire Authority (PFA). The City of Fort Collins operates with a biennial budget; the operating budget for 2019 is $655.6 million and provides funding for municipal operations, including approximately 2,500 employees. The City of Fort Collins aspires to provide world-class services to the community while cultivating an outstanding organizational culture for its employees. In order to achieve its vision, both internal and external services are data-driven and implemented according to organizational values. The City develops resiliency and sustainability through organization-wide systems and processes that ensure consistent employee work practices and alignment across service areas. The City places a high value on public input and strives to include them as fellow problem solvers whenever possible. Residents can expect to receive exceptional service, have the opportunity to engage with decision-makers, provide input regarding the allocation of City resources, and have access to government information in a timely and transparent manner. Malcolm Baldrige National Quality Award Recipient 2017 4 Various national organizations and magazines recognize Fort Collins as one of the best places to live in the nation. • No. 4 Best U.S. Cities to Raise a Family: MarketWatch – Apr 2019 • No. 9 Best Performing Cities: Milken Institute – Jan 2019 • No. 3 U.S. Cities with Highest Economic Confidence: Yahoo – Nov 2018 • No. 2 Brain Concentration Index: Bloomberg – Nov 2018 • 14th Best Place to Live: Livability.com – Mar 2018 • 18th Best City for Career Opportunities: SmartAsset – Sep 2017 • 3rd Best College Town to Live in Forever: College Ranker – Jul 2017 • 25 Best Towns Ever: Where to Live Now: Outside Magazine – Jun 2017 • No. 1 Stable and Growing Housing Market: Realtor.com – Jun 2017 • 11th Happiest City in America: Yahoo! Finance – Mar 2017 • Top 100 Best Cities to Start a Family: lendedu – Feb 2017 • No. 9 Top 150 Cities for Millennials Report: Millennnial Personal Finance – Feb 2017 • No. 2 Best Cities for Small Business Owners: ValuePenguin – Feb 2017 • No. 17 Best Places to Buy a Forever Home: Good Call – Jan 2017 • Runner Friendly Community: Road Runners Club of America – Oct 2016 • No. 4 Community in Overall Well-Being, 2014–2015: Gallup Healthways – Feb 2016 5 The Opportunity Chief Judge Unclassified Management Annual Salary Range: The City of Fort Collins is offering a competitive salary commensurate with experience and a comprehensive benefits package. Relocation assistance will also be available for the successful out of area candidate. The Position: The Chief Judge is appointed by the City Council on a contractual basis with the terms of employment outlined in the contract and City Charter. The Fort Collins Municipal Court is responsible for administering the operations of the judicial branch of City government according to the ordinances adopted by City Council. Cases adjudicated in Municipal Court include traffic violations, misdemeanors, and civil infractions. Generally, cases are brought to Municipal Court by the Fort Collins Police Services, Colorado State University Police Department, Animal Control, other City departments, and private residents. Liquor Licensing or Marijuana Licensing Authority duties are included. The Judge is responsible for the administration of the Court, manages the Court Administrator who supervises a staff of twelve and is also responsible to manage any assistant judges to ensure consistent hearing of cases. The Chief Judge will incorporate elements of a problem-solving court focused on modifying illegal behaviors to improve the community’s overall quality of life. The Chief Judge works collaboratively with key stakeholders in the Municipal Court system to ensure effective, fair and respective municipal processes take place as well as with key leaders on policy issues related to the Court in order to provide joint policy recommendations to City Council. The ideal candidate must have a genuine desire to serve the community of Fort Collins. Summary of Accountabilities: The following are illustrative of the primary functions of this position and are not intended to be all inclusive: Municipal Court – Judicial Duties • Conducts arraignments, hearings and trials in an efficient and appropriate manner. Advises defendants of their rights, administers oaths and affirmations, rules on admissibility of evidence and methods of conducting testimony, examines evidence and interprets applicable law, and enforces orders, rules, and judgments in compliance with all applicable law. • Reviews files for Municipal Court defendants who have recently been placed in custody at the Larimer County Jail or other facility. Sets bond types and amounts and/or holds video advisements in an efficient and appropriate manner. • Manages system for summoning jurors in an efficient and appropriate way. Instructs juries on applicable law and directs juries to deduce facts from evidence presented. • Imposes fines and sentences upon finding of guilt or responsibility according to City Code, and state and federal law. Designs and implements appropriate and creative penalties. Enforces penalties consistently, 6 • Encourages innovation, identifies the need for change, • Develops Court budget for submittal to City Council through the City Manager’s Office, following established guidelines and reflecting City goals where appropriate. Reviews expenditures periodically with the Court Administrator, identifying any variances from budgeted amounts and setting up action plans to correct the same when possible. • Oversees plans and negotiations relating to long-term office and courtroom space needs of the Municipal Court, coordinating efforts with the City’s Operations Services; oversees departmental structure changes and assists in determining staffing needs; oversees development of court computer applications. • Prepares regular case flow and financial reports, as well as special studies and statistical analysis when appropriate, and uses information to make logical changes in court systems where appropriate. • Sets trial dockets and coordinates use of Courtroom by other users when necessary. • Manages the Court’s Bond (Trust) Account in accordance with City financial and accounting standards, including reconciling and preparing regular deposits and monthly balancing of the account. Liquor Licensing Authority Duties • Acts as the local Liquor Licensing Authority for the City. Conducts regular meetings to determine if new liquor licenses should be granted; existing licenses should be renewed, transferred, or granted a change of location; manager registrations should be approved, etc. • Reviews Motions to Suspend or Revoke licenses. Determines, at hearing, if a violation of a liquor license has occurred. If a violation is proven, decides what sanction(s) shall be imposed. Reviews, at a hearing, stipulated admissions of violations and recommended sanctions. • Conducts all hearings in a fair and impartial manner consistent with the laws of the City and state. Rules on admissibility of evidence and procedures to be followed and makes rulings consistent with the evidence presented. • Works with the City Clerk’s Office to create clear and concise formats for statistical reporting of the Authority’s activities for use by City Council and the public. 7 Auxiliary aids and services are available for persons with disabilities. V/TDD: 711 19-21201 Capabilities: • Excellent communications skills – written, verbal and interpersonal; able to exhibit presence in various settings, tailor communication style to diverse audiences, and present complex information in a clear, diplomatic and understandable manner. • Possesses ability to relate and work with diverse populations. • Demonstrated confidence in rendering decisive, well- founded factual findings, legal opinions and sentencing without regard to popularity of decision. • Demonstrated capability to work collaboratively and effectively with employees in all city departments involved in the liquor licensing and enforcement areas, such as the City Clerk’s Office, City Attorney’s Office, Police Department, and other departments as needed. • Possesses judicial temperament with respect to attentiveness, patience, impartiality, promptness and courtesy. • Confidence in making sound judgments and exhibiting patience when dealing with stressful situations. • Unquestionable personal integrity, character and conviction. • Proven leadership and operational management skills. • Experience building teams, implementing processes and practices in an emerging leading-edge community is strongly desired. • Strong learning orientation. Leverages all resources and is creative in ways of learning for self and others. • Demonstrated capability in anticipating, adapting and innovating Municipal Court practices and solutions effectively and right-sizing them to the needs of the organization. Education and Experience: • Graduation from a nationally accredited school of law. • Licensed member of the Colorado State Bar Association in good standing. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. While performing the duties of this position, the employee is regularly required to sit, climb or balance, and talk or hear. Work location is in court room and office environments which may involve long periods of sitting. The employee is occasionally required to stand, walk, and/or use hands to finger, handle or feel. The employee must occasionally lift and/or move up to ten pounds. How to Apply: Interested applicants should forward cover letter and resume to: The City of Fort Collins is an Equal Opportunity Employer. Applicants are considered for positions for which they have applied without regard to race, religion, gender, age (40 years or older), national origin, color, creed, ancestry, marital status, sexual orientation, or other characteristics protected by law. Background Check and Drug Test Required. Note: Some information in your application may be public information under the Colorado Open Records Act. • Five years legal experience. Experience in municipal court administration and experience with criminal law is desirable. • Knowledge of Colorado Law, Colorado Uniform Traffic Code, the Colorado Rules of Municipal Procedure, and the Colorado Rules of Criminal Procedure. • Extensive experience as a practicing attorney. • Spanish/English bilingual skills are desirable. Any equivalent combination of education, training, and experience, which would provide the required knowledge and skills, may be considered. according to City Code and Charter as well as state law. • Protects and preserves the record to ensure that the City and defendants have a record on which to appeal, if necessary. • Establishes, oversees, and participates in procedures to respond quickly and appropriately to failures to appear, pay, and/or comply with sentencing conditions. • Periodically revises the Fine Schedule, also used for bonding purposes, to ensure appropriate typical fine levels for first offenses. • Considers, and recommends to City Council for adoption as appropriate, new or revised costs and fees to charge in applicable cases, taking into consideration existing costs and fees charged by this as well as other Colorado Courts. • Reports to and receives feedback from City Council as requested, necessary, and appropriate to keep Council informed of the Court’s activities while respecting proper separation of powers. • Recruits, selects, engages. develops and manages the performance of the Court Administrator and staff, Assistant Municipal Judge(s) and Municipal Court Referee(s). Municipal Court – Administrative Duties • Acts as Department Head for Municipal Court Department of the City, cooperating with the City Manager and reporting directly to City Council. • Ensures efficient, appropriate, and effective operation of the Court in terms of case flow management including on-going evaluation of pending case loads and development and implementation of systems (both automated and procedural) that support effective calendar management and prompt disposition of cases. can review. Also an online application management system giving us access to the Master Applicant list throughout the process. Utilizes technology, such as video interviews and social media, to connect with potential candidates. Partnership with Polco, which allows municipalities to collect citizen views, as an additional option for the recruitment process. Uses the objectives gathered from the City to create an action plan for the selected candidate's first year of employment. Then follows up with candidate throughout the first year of employment to ensure continued progress, productivity and satisfaction on the part of the candidate and the City. Executive Summary for CoFC Executive Search Partners