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HomeMy WebLinkAboutMinutes - Read Before Packet - 11/5/2019 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Meeting Minutes - November 4, 2019City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: November 4, 2019 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Kristin Stephens, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Deputy City Manager Kelly DiMartino, City Attorney Carrie Daggett and City Clerk Delynn Coldiron met on Monday, November 4, and the following summarizes the discussions that began at 7:37 a.m. November 5 Regular Meeting, General Improvement District No. 1 Meeting and Skyview South General Improvement District No. 15 Meeting The November 5 agenda items were reviewed. • 2020 Budget for Northern Colorado Regional Airport – There was a question about whether there were any updates available related to Allegiant; no. Information will be forwarded as soon as something becomes available. • Support for Legislation by the Colorado General Assembly Regarding Executive Sessions – Mayor Pro Tem Stephens was able to mention this item at a Governor’s listening session she attended. • Hughes Stadium Rezoning – There was brief discussion about correspondence received implying there may be a conflict of interest for Councilmembers who work at Colorado State University (CSU). Additional clarification on these items will be provided. As part of this item, CSU (as owner) will be given the opportunity to present information and to provide rebuttal testimony if interested in doing this. In anticipation of broad interest on this topic, staff will be prepared to implement overflow protocols if needed. November 7 Urban Renewal Authority (URA) Meeting The November 7 agenda items were reviewed. • There was brief discussion about State statute language related to URAs and the various boards the Council sits on including GIDs, enterprise boards and the URA. A response to related inquiries is being prepared. 6-Month Planning Calendar: • November 19 o Staff Report providing an update on Halligan Water Supply was added to the calendar. Leadership Planning Team Meeting November 4, 2019 Page 2 of 4 o Electric Utility Enterprise Board meeting was added to the calendar. This item gives Council the opportunity to consider a proposed change to the loan conditions. • December 3 o Staff Report on Lincoln Middle School Safe Routes to School improvements was added to the calendar. • December 19 o Items Relating to Montava Planned Unit Development was added to the calendar (new notice will be published). Staff noted that a productive meeting occurred last week with Northern Water. Efforts with Boxelder Sanitation have stalled. • April 28 o Oil and Gas Regulatory Framework Alternatives was added to the calendar. City Clerk Coldiron: • Provided an update on the status of recruitment for quasi-judicial boards. Sufficient applications have been received for all but the Landmark Preservation Commission. Staff will continue to accept applications for that board. Interviews will be scheduled soon. Deputy City Manager DiMartino: • Noted an upcoming gratitude event at the Gardens on Spring Creek scheduled for Thursday, November 7. Comments will occur at the Everitt pavilion outside. A neighborhood meeting for Vine and Lemay infrastructure improvements is also scheduled for that night. Deputy City Manager Mihelich: • Noted that long trains could be a topic of conversation at the upcoming regional elected officials meeting. He is hearing similar concerns about long trains from other jurisdictions. • Noted that appointments to the Advisory Committee on Homeless Services are complete. The group is large and diverse, including two individuals who have lived experience with being homeless. Consultant Chris Hutchison with the Trebuchet Group will be facilitating these efforts. There are no predefined outcomes for this work; this is an opportunity for the community to start anew. It was suggested that CSU’s Department of Health and Human Sciences and the Larimer County Health Department could be valuable connections. Thinking about the issue from the perspective of community health and safety was also noted. • Noted the superb services provided by those involved in the emergency shelter program. Although not scheduled to start until November 1, everyone pulled together to ensure all who needed a place to stay had one in the recent stretch of cold weather. Leadership Planning Team Meeting November 4, 2019 Page 3 of 4 City Manager Atteberry: • Noted that tours have been confirmed in both San Antonio (Friday) and Austin (Saturday) to view homeless solutions that have been put in place. • Discussed a possible Council retreat at the end of this year or beginning of next. If Council is interested, staff will reach out to the consultant to get something scheduled. • Noted that CSU President McConnell is interested in partnering with the City on inclusivity efforts. • Noted that there is some interest being expressed in continuing the Election Code Committee to address additional items; consideration of State requirements related to campaign contributions by LLCs was noted as one issue. There was discussion about potential impacts of changes and related expectations. • Noted that the National League of Cities (NLC) is still accepting applications for committees. For Councilmembers who may be interested in participating on any other committees, information is attached. If Councilmembers would like staff assistance with this, please contact the City Manager. • Noted an All Managers Meeting that was held where work was done to ensure alignment with City Plan. He added that these meetings are held twice a year and have a learning element, networking element and focus on alignment. The meeting was very well received. • Noted the Executive Lead Team had an off-site all-day retreat discussing change management. The day was led by Prosci, a global leader in change management solutions, and focused on the science and systems behind change. Mayor Pro Tem Stephens: • Thanked the Mayor for the email sent to boards and commissions related to the respectful workplace training. • Noted information in industry publications about youth tackle football and that some jurisdictions have banned this for kids under 12. Staff is asked to provide Council with the safety information that is given to coaches, parents and students who are involved with the youth tackle football program. • Asked about email retention. It was noted that the City’s email system automatically keeps things for 2 years; however, people can still delete and/or move items. For the Council email transparency system, items remain visible for 90 days pursuant to a contract with the vendor. However, emails remain accessible after that date through the City’s email system. The City’s record retention policy was also noted. Staff is asked to provide Council with additional information on email retention and related policies. • Attended a listening session for Governor Polis; approximately 100 people were in attendance. She liked the format of the meeting where people were assigned to various tables and given opportunity to provide input. The small groups gave a chance for everyone to be heard. She participated in tables that discussed transportation, broadband and economic development. Leadership Planning Team Meeting November 4, 2019 Page 4 of 4 • Asked about vaping and whether the City would be considering Code changes related to this. The Legislative Review Committee will be discussing this at its upcoming meeting. The County Health Department is very active in this space. A recent article in the New York Times related to vaping was noted. Mayor Troxell: • Asked about the City’s efforts related to human trafficking and noted a donative opportunity related to these efforts. • Noted a conversation he had with a resident who lives east of I-25 who was asking about Mulberry annexation efforts. He had concerns about stormwater charges. There was conversation about current efforts to partner with the County to develop a systematic, phased approach for this. No follow up is needed. • Attended the Bloomberg Mayors Innovation Studio in Washington. He noted a session he attended where longitudinal data based on social impacts was presented. The data took a deep dive into the related topics and showed the significance of how location can have a substantial impact to an individual’s health and education, among other things. The data was powerful. He suggested this might be a good topic for an upcoming Futures meeting. This year’s Bloomberg Challenge is on asphalt art. The goal is to involve neighborhoods, build community, and create art. The Mayor received a guide book to help with this. Various communities have done this work; Oakland was mentioned. Doing something within the Buckingham neighborhood after the Vine and Lemay project is completed was suggested as a possibility. Getting the Youth Advisory Board involved was also noted. • Stated he had received a couple of emails related to scooter issues. A SAR has been created covering related enforcement. Parks staff has been instructed to proactively report any issues they see using the BIRD app. For the most part, things seem to be going well; there are a number of people using them. • Participated on a City Lab panel sponsored by Amazon Web Services and Intel related to solutions for the future and how technology is changing health and employment. He had opportunity to talk about City as a platform and open data. The event was well attended and had good conversation. • Noted a group of seeing-impaired individuals he observed near the intersection of Prospect and College. Although the sidewalks were clear, due to the snow build up along the side of the road he noticed a couple of individuals walking in the street. He also noticed one in the median in the center of College Avenue. Staff is asked to give some thought to how we might be able to avoid this. • Noted interest by the Bloomberg/Harvard program in doing a case study on Fort Collins related to Budgeting for Outcomes. The process has been fundamental in identifying and prioritizing items in order to produce meaningful results. Meeting adjourned at 10:01 a.m. • Community and Economic Development (CED). The Community and Economic Development Committee is responsible for developing policy positions and leading NLC’s advocacy on issues involving housing, community and economic development, land use, recreation and parks, historic preservation, and international competitiveness. In addition, the Committee leads efforts in support of federal grant programs that support these activities, including the Community Development Block Grant program. Contact: Michael Wallace, Program Director, Federal Advocacy, Wallace@nlc.org, 202-626-3025 • Energy, Environment, and Natural Resources (EENR). The Energy, Environment and Natural Resources Committee is responsible for developing policy and leading NLC’s advocacy on infrastructure and sustainability-related issues such as water infrastructure and water quality, air quality, energy, climate change, solid and hazardous waste management, local food systems, and public lands. Most recently, the committee has focused on issues pertaining to water infrastructure, such as financing mechanisms and addressing community and residential affordability, and climate change mitigation, adaptation and community resilience. Contact: Carolyn Berndt, Program Director, Berndt@nlc.org, 202-626-3101 • Finance, Administration, and Intergovernmental Relations (FAIR) The Finance, Administration and Intergovernmental Relations Committee is responsible for developing policy positions and leading NLC’s advocacy on issues involving intergovernmental relations (including Federalism and unfunded mandates), Census, municipal pensions, municipal bonds and capital finance, tax reform, antitrust issues, civil rights, and labor relations. Most recently, the committee has focused on protecting the interests of cities in federal tax reform efforts, including the tax exemption of municipal bonds, and advocating for local taxing authority on online remote sales transactions. Contact: Brian Egan, Principal Associate, Egan@nlc.org, 202-626-3107 • Human Development (HD) The Human Development Committee is responsible for developing policy positions and leading NLC’s advocacy on issues involving social services, children and learning, poverty and income support, employment and workforce development, equal opportunity, education, Social Security and seniors, individuals with disabilities, public health care, mental health parity, and immigration reform. Most recently, the Committee’s work has focused on workforce investment strategies to support local economies, including career and technical education and investments in training, advocating for comprehensive immigration reform including a legislative solution for Dreamers, and working to ensure that federal resources to combat the opioid epidemic make it to the local level. Contact: Stephanie Martinez-Ruckman, Program Director, Martinez-Ruckman@nlc.org, 202-626-3098 • Information Technology and Communications (ITC). The Information Technology and Communications Committee is responsible for developing policy positions and leading NLC’s advocacy on issues involving broadband access and affordability, net neutrality, cable TV, phone services, spectrum issues, wireless facilities siting, smart cities, and cybersecurity. Most recently, the Committee’s work has focused on defending against federal preemption of wireless facilities siting authority, closing the digital divide, and broadband consumer protections for city residents. Contact: Angelina Panettieri, Principal Associate, Panettieri@nlc.org, 202-626-3196 • Public Safety and Crime Prevention (PSCP). The Public Safety and Crime Prevention Committee is responsible for developing policy positions and leading NLC’s advocacy on issues involving crime prevention and law enforcement, corrections, substance abuse, municipal fire policy, juvenile justice, disaster preparedness and relief, homeland security, domestic terrorism, court systems and gun control. Contact: Yucel (U-Jel) Ors, Program Director, Ors@nlc.org, 202-626-3124 • Transportation and Infrastructure Services (TIS). The Transportation and Infrastructure Services (TIS) Committee is responsible for leading NLC’s policy development and advocacy on transportation connectivity, including federal funding, safety and innovation in all modes of transportation. The Committee’s policy development includes working subcommittees on roads and bridges, transit, rail, aviation and ports as well as transportation technology. Through the Committee’s advocacy, NLC is a leading voice on fixing the Highway Trust Fund, integrating drones into the national airspace with FAA, and the national deployment of autonomous vehicles with USDOT, among many other smart city issues. To ensure local government interests are reflected in national infrastructure decisions, the TIS committee seeks applicants from all states and communities of all sizes who want to share their perspective on transportation, are willing to engage with their Members of Congress throughout the year and set national policy positions. Contact: Brittney Kohler, Program Director, Kohler@nlc.org, 202-626-3164