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HomeMy WebLinkAboutMinutes - Read Before Packet - 10/15/2019 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Meeting Minutes - October 14, 2019City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: October 14, 2019 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Kristin Stephens, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Deputy City Manager Kelly DiMartino, City Attorney Carrie Daggett and City Clerk Delynn Coldiron met on Monday, October 14, and the following summarizes the discussions that began at 7:38 a.m. October 15 Regular Meeting The October 15 agenda items were reviewed. • 2020 Budget for the Northern Colorado Regional Airport – There will be added costs needed for the transition to the mobile tower. It is anticipated that the costs will be covered by reserves. • Code amendments related to rates/fees applied under an Income Qualified Assistance Program – Noted as a good news item. • Youth Advisory Board – Reaching out to the Boys and Girls Club was mentioned as way to change the mix of individuals represented on this board; would like to have more diversity. • 2020 Utility Rates - Is consistent with the approach that Council has already considered and approved prior actions under. Questions and discussion around affordability are likely. Staff intends to reach out to the Energy Board Chair to better understand the information the board provided. Staff will be prepared to speak to this as part of the meeting. 6-Month Planning Calendar: • October 22 o The order of the work session topics was discussed. The order planned is:  City Park Improvements  Update to Harmony Gateway Plan  Parks and Recreation Master Plan • December 3 o It was noted that Councilmember Summers plans to be absent and there was discussion about whether Montava Planned Unit Development could occur without all Council present. Staff will reach out to the developer on timing and report back. Leadership Planning Team Meeting October 14, 2019 Page 2 of 4 • December 17 o Timberline Mixed-Use Annexation Initiation was added to the calendar. o Soldier Canyon Pump Station Annexation Initiation was added to the calendar. • February 4 o Timberline Mixed-Use Annexation (First Reading) was added to the calendar. o Soldier Canyon Pump Station Annexation (First Reading) was added to the calendar. • March 24 o Affordable Housing Priorities and Affordable Housing Strategic Plan were added to the calendar. o Equity and Inclusion Input was added to the calendar. City Clerk Coldiron: • Noted that several staff members will be at the ICMA meeting on Monday, October 21. The Leadership Planning Team (LPT) meeting will be done through a conference call that morning. • Shared some alternate wording options for “announcements” on work session agendas for consideration. The LPT discussed these and other potential options. Further discussion with Council on this is expected. Deputy City Manager DiMartino: • Provided follow up on occupancy related to short-term rentals (STRs). Of the 400+ STRs, staff found 20 advertising above the expected 2 people/bedroom + 2 limit. Of those, 5 STRs are being reviewed for appropriate permitting. Of the remaining 15 STRs, the advertised capacity is only over by 1 or 2 people so no further action, beyond additional monitoring, is planned. There was a question about whether the advertised over-capacity STRs were in multi-family buildings? If so, follow up was requested to ensure the health and safety of occupants. • Confirmed that the Downtown Lighting Ceremony has been moved to Old Town Square to accommodate a larger crowd. It is scheduled for November 1. Deputy City Manager Mihelich: • Noted staff is preparing a white paper related to undergrounding transmission lines. A work session will be scheduled to discuss related efforts. • Provided follow up on an Animal Control case where a dog jumped the fence and killed a neighbor’s dog. The incident occurred approximately six months ago. Ultimately, restitution efforts were satisfactory to the neighbor who lost their pet. Staff has been working with the Larimer Humane Society on communication improvements that would enable staff to reach out to affected parties in a more-timely manner. On a separate note, it was mentioned that the Larimer Humane Society will be seeking an increase in fees as part of the upcoming budget process. Leadership Planning Team Meeting October 14, 2019 Page 3 of 4 • Noted Suniga Road fully opened this morning. City Manager Atteberry: • Acknowledged the whitewater park grand opening. Kudos to all involved. It was a great event and had good turnout. Dozens of people were still enjoying the area the next day. The Mayor was also in attendance and addressed the community as part of the event. • Noted some concerns being expressed to him about the minimum wage topic and its urgency. • Noted a developer has approached the City about a proposal for use of a metro district to support a long-term memory care center and a potential partnership with the City on a parking garage. Staff is concerned that the proposal would not address Council’s policy thresholds. • Noted the City recently re-issued a revocable permit to Northern Water to access several Natural Area properties in the vicinity of Lemay Avenue and the Poudre River. The purpose of the permit is to allow Northern to investigate various options for delivering future NISP bypass flows to a pipeline in the area. The permit does not allow any infrastructure to be built. When, and if, Northern determines a location and design, the City would negotiate with Northern over the terms of any permanent access or infrastructure. • Noted that staff intends to move forward on the Linden Street project as outlined in the Thursday packet memo unless other direction is received from Council. (After the meeting, it was requested by a Councilmember to add this item to tomorrow night’s agenda under Other Business). • Noted that staff is working diligently to get an advisory committee established for the affordable housing and homeless services site. Adding a homeless individual has been suggested. Appointments to the committee should be finalized this week. • Attended the Human Relations Commission meeting together with the Mayor and Mayor Pro Tem to start a discussion about how to speak to racial or bias events that occur within our community. The discussion was good. Mayor Pro Tem Stephens: • Asked about vaping and whether we are looking at this from a State focus? It was noted that this item is being added to the City’s legislative policy agenda for review. • Appreciated the memo on childcare that was included in Thursday’s packets. She noted that the City has been able to leverage a lot of good things without a whole lot of money. This is a good news item. • Appreciated the memo on the Election Code Committee (ECC) and the amount of work that has been done. The LPT noted that many of the remaining items are ones the Council, as a whole, may be interested in discussing and it might make more sense to suspend or disband the committee and take these up at a work session. This will be discussed further at the next ECC meeting on November 15. Leadership Planning Team Meeting October 14, 2019 Page 4 of 4 • Asked about the Natural Areas Foothills Management Plan and whether recommendations from the biking advocates were incorporated. Many of the items were not incorporated but staff committed to look for other trail options for them. Staff is asked to follow up on whether a trail connection tying in to Coyote Ridge was included. • Spoke at a Soroptimists Club regional meeting. She noted that the Soroptimists are a group of women who do service projects and a lot of work around community and self-sufficiency for women. She was able to speak about the City’s efforts related to childcare and homelessness. Mayor Troxell: • Attended an event at the Abyssinian Christian Church where they were celebrating their 30-year anniversary as well as transitioning to new leadership. He noted that they have a great story on perseverance and that part of their mission is outreach to college students. They were mentioned as a potential and important resource for community discussions on race/bias and related activities. • Attended an event at Harvest Farm over the weekend. He noted the great success rate they have in helping men find a pathway towards recovery. Through the program participants gain skills, stability and the self-esteem necessary to become productive, self-sufficient members of society. • Participated on a panel as part of a Grid Conference he attended for Platte River Power Authority. He noted that other communities look to Fort Collins as a leader in this space and noted Time-of-Day rates as an example. • Noted an article on recycling in the newspaper and spoke about confusion that may exist related to keeping certain plastics out of the waste stream. He talked about circular economy and the need for an overall framework. Road to Zero Waste was mentioned as something that will help with this. Meeting adjourned at 9:28 a.m.