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HomeMy WebLinkAboutMinutes - Read Before Packet - 9/17/2019 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Meeting Minutes - September 17, 2019City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: September 16, 2019 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Kristin Stephens, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, City Attorney Carrie Daggett and City Clerk Delynn Coldiron met on Monday, September 16, and the following summarizes the discussions that began at 7:38 a.m. September 17 Regular Meeting, Utility Enterprise Board Meeting, Work Session The September 17 agenda items were reviewed. • Ordinance on Public Nudity – There was brief discussion on changes that were made to the Ordinance and about whether this item should be moved to discussion. Since there was a unanimous vote by Council on first reading, and since the changed Ordinance has been posted since Tuesday, there was agreement to keep the item on Consent. • Staff Report on Long-Term Homelessness – It was noted that this item will focus on the City’s metric around entries into and exits out of homelessness and the progress the City has made in this space. • Northfield Metro Districts – There was discussion about items that had changed. Affordable housing, LEED gold certification, an energy recovery ventilator, having a green energy consultant and HERS scores were all noted. Changes are highlighted within the agenda item materials. The work session on metro districts to review the current policy and to gain input from Council on potential improvements has been scheduled for January 14. There is a post on Facebook encouraging people to come to Council tomorrow to speak on Medicare for all people. This post mentioned three individuals that would take the lead in speaking; however, there may be many more. The length of tomorrow night’s meeting was discussed. If things go longer than anticipated, the work session item about the Downtown Stormwater Improvement Plan might be rescheduled since this item is an update. 6-Month Planning Calendar: • September 24 • 2020 Budget Revisions – Staff will be submitting additional one-time offers related to Council priorities that will help resource larger offers anticipated for the 2021-2022 budget process as requested by Council. Leadership Planning Team Meeting September 16, 2019 Page 2 of 5 • Reimagine Boards and Commissions – Staff will be seeking input from Council on both a proposed scope and potential options for this project. It was noted that the current board and commission structure may not ensure the best use of board member or staff resources and that Council is not necessarily getting what is needed as a result. A similar effort underway at the City of Corvallis, Oregon was also noted. • February 11 • Homelessness Update was added to the calendar (moved from October 8). • January 14 • Metro Districts was added to the calendar. There was brief discussion about whether this date is too far out. There are no pending metro district requests and are not likely to be any between now and then since elections occur in November. The timing should work. City Clerk Coldiron: • Asked for guidance on closing City Hall once Council meetings end. She will work with staff on a process that would ensure a final sweep of the building, and that lights are turned off and doors locked 15 minutes after the meeting ends. • Noted that she met with Councilmember Gutowsky to provide her with information regarding the City’s website and other resources. As part of their conversation, they talked about receiving Council packets electronically versus having a printed copy. If other Councilmembers are interested in receiving only an electronic packet, please let the City Clerk’s office know. On a related note, City Manager Atteberry noted that staff will be providing Planning 101, Finance 101 and NISP 101 sessions for new Councilmembers. Deputy City Manager Mihelich: • Noted that staff is nearing finalization of a contract for scooters. Downtown business owners are expressing concerns about scooters and the negative impact on pedestrians. Therefore, staff is considering an expansion of the Downtown Dismount Zone north along Linden through the River District. The proposal would be for a general expansion, not just for scooters. • Noted there are two finalists for the Planning, Development and Transportation Director position. They are: o Caryn Champine, Planning Services Director for the City and County of Denver; and o Manjeet Ranu, Senior Executive Officer for the Los Angeles County Metropolitan Transportation Authority. Councilmembers will be invited to two sessions: o 5:00 p.m. on September 23, in the CIC Room, for an informal meet and greet, followed by a more formal time of Council questions; and o 6:00 p.m. on September 23, in Council Chambers, for a formal public forum. Leadership Planning Team Meeting September 16, 2019 Page 3 of 5 • Noted CDOT is changing its schedule for the I-25 and Prospect interchange. The closure will now occur on October 8 (was October 1). • Noted that staff is in the process of updating the HUD 5-year plan. As part of this, HUD requires that City Leaders respond to a survey. Councilmembers will be receiving that survey soon. • Noted that a public electric outage map will go live online soon. This will give customers a place to see where existing outages are occurring and give them the ability to obtain information on planned recovery time estimates, etc. • Noted that Boxelder Sanitation officials remain interested in meeting with City Council. Staff will reach out and let them know that Council is interested in speaking with them, perhaps as part of an upcoming Work Session, after staff has developed potential collaborative solutions between the City and the District for sanitary sewer service in northeast Fort Collins. • Noted that staff continues to work with Larimer County to address concerns around Hepatitis A. The County is working with folks from Outreach Fort Collins to get vaccinations to homeless individuals. • Noted that staff met with the Center for Public Deliberation regarding the coordination of listening sessions related to concerns with activities about the border and immigration. There was concern that the community dialogue proposed was very similar to the community trust conversation held previously and may not be a constructive and effective approach. With these concerns in mind, the Leadership Planning Team asked staff to develop an updated Resolution, and further, that Councilmembers and staff that are traveling to Washington, D.C. in October, discuss resident concerns directly with our federal delegation. Staff is asked to provide a revised Resolution and memo explaining this as part of Thursday’s packet. The Resolution will be considered by Council on October 1. City Attorney Daggett: • Noted she has been working with the City Clerk to review the work session agenda format, and in that discussion it was proposed that “Other Business” for work sessions be changed to “Announcements” where the City Manager or a Councilmember may announce items of public interest. This would be an opportunity for a Councilmember to note an item he/she may bring forward for Council consideration at a regular meeting, rather than a time for discussion of the issue. This will allow for better notice to the public of issues to be discussed. City Manager Atteberry: • Noted there has been an issue about a property in Provincetown where owners of a deed restricted property are concerned about not being able to sell their property at a market rate. In this case, there was some confusion about the ongoing restrictions. There was discussion about what role staff could fill to help alleviate similar situations. Staff is asked to consider this further. Leadership Planning Team Meeting September 16, 2019 Page 4 of 5 • Noted a recent regional municipality meeting where water issues were discussed. Greeley has expressed interest in a measure that would give northern Colorado municipalities the first right to purchase water shares whenever farmland in the area is sold. It is unclear what next steps are desirable in follow-up to the dialogue. Staff will reach out to representatives from other cities in our region for clarification. • Highlighted the memo that was included in Thursday’s packet about the back-in-angle parking pilot program. • Noted that Councilmember Summers has been meeting with various individuals regarding suicide prevention. He noted an upcoming Alliance for Suicide Prevention Annual Lifesaver’s Breakfast that will be held on September 24 from 7:30-9:30 a.m. at Timberline Church. He also noted an upcoming listening session that Councilmember Summers is planning on September 28 at the Council Tree Library from 9:30-10:30 a.m. to talk about drug addiction and suicide prevention. The Imagine Zero Coalition was suggested as another area Councilmember Summers may be interested in participating. • Noted that the North College Citizen’s Advisory Group met and has recommended that the City not continue with the Institute for the Built Environment (IBE) engagement study. They had concerns about the current moratorium on mobile home parks and Council’s priority related to mobile home parks and thought these items should be settled prior to continuing with this study. City staff does not agree and will be sharing more information at the upcoming Urban Renewal Authority meeting. • Noted the City received the 2019 Best Tasting Water in the Rocky Mountain Section Award. • Noted the Emerald Ash Borer has been detected in Westminster. He added that there is no longer a quarantine related to this; it has become too hard to track. • Noted the first customers for Connexion are up and running and are happy with their service. The marketing campaign using door hangers to create anticipation was noted; this is good! • Read an email from a resident thanking the City and the landscapers who are responsible for the stunning flowerpots, baskets and beds around Old Town. She noted that this year, these were particularly lush, colorful, and elegant and added so much charm and warmth to our downtown area. She stated that this makes the area inviting for all who visit and enjoy it. Mayor Pro Tem Stephens: • Noted that it was discussed at a recent Regional Air Quality Council that the northern Colorado region has been moved to a non-attainment rating under applicable air quality regulations. It is uncertain what exactly this means for Fort Collins; however, impacts could be significant. Staff is asked to follow up on this and report back to Council. Leadership Planning Team Meeting September 16, 2019 Page 5 of 5 • Noted that the Fort Collins Running Club is requesting assistance in finding a track. She asked whether this could be incorporated into one of our City parks. Running tracks at Poudre School District schools, at CSU, and at the University Center for the Arts were all mentioned as additional possibilities. Staff should be prepared to speak to this item as part of the upcoming Parks and Recreation Master Plan discussion scheduled for October 22. It was noted that this group would likely have donations to contribute towards this. Mayor Troxell: • Noted West Nile efforts and the City’s continuous efforts to eliminate the impact of this in the community. Drones were mentioned as a way to further target spraying applications. • Attended the EV car driving event. For future events, it was suggested that there be a more integrated approach where Economic Health, Sustainability and Utilities are all included as part of the effort. • Went to Fayetteville, Arkansas and met with their Mayor and the Walton Family Foundation. He noted the Chamber in Fayetteville and the care their representative took in selling and representing the community. Mayor Troxell was impressed with the representative’s ability to speak about a subject and then operationalize it with examples from the community. It was suggested that he be invited as a keynote speaker to an upcoming Chamber meeting/event. Meeting adjourned: 10:38 a.m.