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HomeMy WebLinkAboutMinutes - Read Before Packet - 8/27/2019 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Meeting Minutes - August 26, 2019City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: August 26, 2019 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Kristin Stephens, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Deputy City Manager Kelly DiMartino, City Attorney Carrie Daggett and City Clerk Delynn Coldiron met on Monday, August 26, and the following summarizes the discussions that began at 7:40 a.m. August 27 Adjourned Meeting The August 27 agenda items were reviewed. • The order of the mid-year performance reviews was confirmed. It will stay as printed on the Agenda. September 3 Regular Meeting and Electric Utility Enterprise Board Meeting The September 3 agenda items were reviewed. • Waste Innovation Program – It was noted that this program was developed as an incentive to reduce diversion of City waste to the landfill. Revenues that would have been spent on landfill fees were instead used to develop a Waste Innovation Fund and used for items that would help decrease City waste; an example noted was the purchase of a grinder in the Forestry department that grinds stumps into mulch and then reused. Staff is asked to describe the items that have been funded through this program and related results in the agenda item summary. • Northfield Metro District Nos. 1 through 3 Consolidated Service Plan – There was discussion about the current standards that are in place for service plans based on the Council policy that was recently adopted and the 15% affordable housing component that this service plan provides. Mayor Pro Tem Stephens noted concerns she received through an email that the service plan may not contain enough affordable housing and environmental benefits to gain support from all Councilmembers. The new Council may be interested in additional discussion about the standards that were previously approved. • Settlement Agreement with Mennonite Fellowship – There was discussion about the need for Pastor Ramer and his church to build relationship with the neighbors. Leadership Planning Team Meeting August 26, 2019 Page 2 of 5 • Short Term Rentals – Staff is communicating with property owners who will not be in compliance with the new regulations. On a related note, the fire that occurred over the weekend where two adults passed away was discussed. This reinforced the importance of safety, especially with short term rentals, since the occupants may not be familiar with the building where they are staying. 6-Month Planning Calendar: • September 3 o Possible executive session to discuss landfill environmental issues was moved to unscheduled to allow for additional time to work through related issues. • September 26 o The Urban Renewal Authority meeting has been cancelled. • October 29 o The work session has been cancelled; fifth Tuesday. • November 19 o Possible executive session to discuss compensation for the City Manager, City Attorney and Chief Judge was added to the calendar. • November 26 o Transportation and Mobility item was added to the calendar (moved from October 22). • December 3 o First reading of Salary Ordinances for the City Manager, City Attorney and Chief Judge was added to the calendar. City Clerk Coldiron: • Due to the reimagine boards and commissions project currently underway, the City Clerk asked about: o How recruitment should be handled for boards who have members whose term limits will be expiring in December. Recruitment will be done for all quasi-judicial boards who are losing members, or boards who will fall below a quorum. o Whether annual evaluations should continue as planned; yes, these should continue. Staff should provide a heads up during the work session that the annual evaluation meetings are occurring. • Noted that she was informed that the subject of election complaints has come up during a couple of recent community meetings. The subject has caused heated conversations and concern about the severity of potential consequences. A large amount of public comment is expected around this at the upcoming Election Code Committee meeting scheduled for September 6. Leadership Planning Team Meeting August 26, 2019 Page 3 of 5 Deputy City Manager DiMartino: • Noted upcoming opportunities for Council to meet with the consultants that are working on the Tourism Master Plan. Options include August 27 from 8 a.m. to 10:00 a.m., August 27 from 4:00 p.m. to 5:00 p.m. or August 28 from 3:00 p.m. to 4:00 p.m. The consultants are willing to do separate phone calls for individual feedback with Councilmembers who cannot make one of the scheduled meetings. The questions they will be asking, include: o What is driving the tourism economy of Fort Collins? o How do these tourism drivers connect to the community-at-large? o What does tourism success mean for Fort Collins? o How can tourism make Fort Collins a better place to live, work, study and play? o What’s missing from our destination? • Noted the grand opening of Sugar Beet Park that is scheduled for later this month and that staff is working to finalize speakers for the event, including someone to provide history of the area. • Noted that the deadline for public feedback related to the Foothills Natural Areas Management Plan is set for September 2. Staff plans to review all feedback received and to incorporate changes where appropriate. The final Management Plan is expected to be administratively adopted in October 2019. • Noted that public engagement efforts related to the US Census have begun, and Census workers are being hired. It was suggested that outreach start occurring with under-represented populations to let them know the Census is coming and to provide them with information about what it is and what it means for them. Outreach within mobile parks was specifically noted as a need. • Noted that some businesses are starting to have discussions about the issue of allowing marijuana hospitality rooms that would enable people to smoke marijuana or consume edibles on premise. A citizen initiative on this may come forward if the City takes no action on this. More information will be provided to Council regarding this issue and as it becomes available. Deputy City Manager Mihelich: • Noted that changes are coming to various Transfort routes. He mentioned that the public outreach related to this has been good and included online surveys, informing riders while on the bus, and in- person meetings. He added that staff was able to reach out to the resident who had concerns about Route 12 to provide additional clarification; she was thankful for their assistance. Moving forward, Deputy City Manager Mihelich noted that Council will be notified as soon as the review process gets started and will be informed throughout. There was a question about whether CSU had been included in the review process. CSU was heavily engaged in the process. Collaboration with the Poudre School District was also noted. • Noted an email received related to transportation concerns with the proposed Montava project. It was forwarded to the developer and he has responded. Staff has already done most of what is requested. The email will be included as part of the record for the Council’s Montava PUD Master Plan discussion. Leadership Planning Team Meeting August 26, 2019 Page 4 of 5 • Responded to a question about game days. Staff has been collaborating with CSU on related efforts and all are ready. City Manager Atteberry: • Noted that the Urban Renewal Authority (URA) retreat held last week went very well. Staff and the facilitator were prepared, and all were engaged throughout. • Noted a couple of complaints that have been received related to the Fortitude race. Staff has responded and is ready for the event. He mentioned that there will not be a helicopter in use this year so this will help alleviate many concerns. Additional details can be provided if Councilmembers are interested. • Noted the Thursday packet memo related to sales tax data on mobile homes. He is optimistic that changes related to this will move forward. • Noted that he received the Mayor Pro Tem’s email on issues occurring within mobile home parks. Staff is asked to follow-up with an update on the earlier suggestion for neighborhood advocates. • Noted that there has been a delay with the water quality lab project. • Noted that an adjustment will be made to Council pay based on CPI changes. A 1.3% increase is anticipated and will go into effect at the beginning of the year. There was some discussion about increasing Council’s pay and a question about whether this could be done administratively. Any change related to this would have to go to the voters since Council pay is governed by language in the Charter. • Noted that the annual pass through of funds from Platte River Power Authority will be used to supplement the Utility Revolving Loan Fund. • Provided an update on Connexion. • Noted that there has been an extraordinarily high number of accidents that have occurred in the community. He encouraged Councilmembers to bring this up during listening sessions to remind people to be cautious when driving, biking, walking, etc. Mayor Pro Tem Stephens: • Asked whether the technical advisory committee is still meeting on the proposed County tax. Staff is asked to provide an update including whether any of Council’s additional suggestions have been incorporated into the proposal. • Noted that she, Councilmember Gorgol and Councilmember Cunniff will be touring to find out more about the alternative sentencing program. • Asked about the timeline for finalizing the election complaints that are being investigated. Staff noted that investigations are underway but no estimate on timeline has been given. Information will be provided to Council as soon as it is available. Leadership Planning Team Meeting August 26, 2019 Page 5 of 5 Mayor Troxell: • Attended a Chipping for Charities event where the idea of adding solar to schools came up. It was mentioned that DOLA has $4M available for solar on schools that could help with this initiative. The deadline for applications is September. • Noted he drove by the Armstrong Hotel and they have a new valet parking area; it looks good. Deputy City Manager Mihelich noted that this is a pilot program with a revocable permit. • Asked whether staff is ready for the Tour de Fat event; yes. • Attended the Pooch Plunge event; it was fun! • Asked whether provisions for parking on lawns could include requirements that would help with aesthetics. The property at Mulberry and City Park was noted; just a dirt yard. Can anything be done to improve this? It was also noted that properties along Shields between Prospect and West Elizabeth have weeds and tall grass issues. Staff is asked to inspect the area and address any issues. • Noted that he has heard there is a big discrepancy between the price contractors charge to replace roofs when solar panels are installed. He has heard that they charge anywhere from $500 to $5,000 to remove and replace the solar panels in order to reroof a property. This is of concern to residents who are already paying higher amounts for roofing materials to adhere to the Class 4 shingle requirement. We may start hearing more about this issue. • Noted that the work at the I-25 and 392 interchange is moving quickly. Staff is asked to make sure that things are being restored according to the pre-existing enhanced design. • Attended the Bird Conservancy fundraiser. Part of the story at the event was Fort Collins’ efforts to restore habitats; it was very good. There was discussion about the City’s ongoing efforts to conserve habitats and the potential to partner with entities such as the Bird Conservancy as part of these efforts. • Noted that the First Presbyterian Church is starting a visioning process related to their property. They have engaged an architect and are planning a charette for this week. The pastor is open to many ideas and is interested in partnering with the City to incorporate things that align with City plans. Meeting adjourned: 10:11 a.m.