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HomeMy WebLinkAboutMemo - Read Before Packet - 8/13/2019 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Meeting Minutes - August 12, 2019City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: August 12, 2019 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Kristin Stephens, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Deputy City Manager Kelly DiMartino, City Attorney Carrie Daggett and City Clerk Delynn Coldiron met on Monday, August 12, and the following summarizes the discussions that began at 7:33 a.m. August 13 Work Session The August 13 agenda items were reviewed. • Larimer County Proposed Regional Transportation Tax was added to the agenda; it was moved to the second item to accommodate a scheduling request from one of the County Commissioners. • Sports Complex Feasibility Study – it was noted that a minor league soccer club has contacted the Mayor. Contact information will be forwarded to staff so they can follow up. August 20 Regular Meeting The August 20 agenda items were reviewed. • Safe Routes to School Program Design and Construction of Bicycle and Pedestrian Crossing at West Drake Road and Hampshire Road – this was noted as a good news item. On a separate note, the new sidewalks recently constructed on East Harmony Road near Sam’s Club were mentioned as another good news item. There are many disabled people who live and travel along this stretch of road who needed these improvements. It was also mentioned that a person in a powered wheelchair was seen crossing Harmony mid-block and using the left turn lane amidst regular traffic; this has been observed on several occasions. Staff is asked to follow up on this and see if anything can be done to help mitigate this safety concern. • Grant for Gray and Black Market Marijuana Enforcement – there was a question about what gray market marijuana is. Staff is asked to follow up. • Termination of the Declaration of Covenants, Conditions, Restrictions and easements for Inverness Innovation Park – It was noted that these covenants/conditions were in place on private properties surrounding the City’s property and are not needed to protect the City’s interests. This item removes these from the City’s property. Leadership Planning Team Meeting August 12, 2019 Page 2 of 6 • Funding for Improvements to the Munroe Canal Diversion Structure – there was a question about where the Munroe Canal is; it is located above Gateway Park. • Board and Commission Appointments – it was noted that appointments are being recommended for the Planning & Zoning Board, the Youth Advisory Board and the Zoning Board of Appeals. There was brief discussion about who is being recommended and about appointments only moving forward for quasi- judicial boards and boards that no longer have a quorum pending the outcome of the reimagine boards and commissions project. A work session on the reimagine project has been scheduled for September 24. Interest in having a student join the Human Relations Commission and other boards was noted. This will be a topic of discussion at the September 24 work session. • Staff report on neighborhood party and noise enforcement – It was noted that this item will focus on City enforcement related to these items, as well as services offered such as party registration. There was a request that social host efforts also be covered as part of the presentation. • Climate Emergency Resolution – It was noted that staff did a great job with this. • Councilmember Crucial Conversations - There was discussion about opportunities for professional development for Councilmembers to help prepare them to have effective conversations and interactions with the public in the midst of difficult and emotional topics. Several potential opportunities were noted including: o Crucial conversations; o City Communications and Public Involvement Office media training; o National League of Cities civility training; o Polarity training; and o Related podcasts or webinars. Staff is asked to do some research on this and bring back some recommendations for Council to consider. • Mennonite Lockers Settlement – It was noted that an explanation of the hearing process being recommended for this item will be added to the agenda item summary. Staff is recommending a hybrid approach where parties-in-interest will have some dedicated time to speak as well as opportunity for general public comment. There was a discussion as to whether the appellants and applicants would have opportunity to speak to the public comments provided; this will be the case based on current plans. • Short Term Rentals in Multi-Family Housing – It was noted that as part of this effort, staff physically inspected all the short-term rentals in multi-family housing where owners allowed it. This enabled staff to come up with a collection of exceptions that preserve safety while also allowing nearly all owners to continue their existing licenses. There are approximately five units where the modifications required may be too costly for them to continue. • Immigration Resolution – It was noted that the Legislative Review Committee (LRC) reviewed the draft Resolution and requested some additional work. A second LRC meeting is scheduled for August 20. Leadership Planning Team Meeting August 12, 2019 Page 3 of 6 There was discussion about the national issues that are coming forward; immigration, climate emergency, gun control and minimum wage were noted. Rising fear within the community was also discussed and how Council can effectively calm the growing anxieties. There was some feeling that passing an ordinance or resolution might not be the best way to address these things. o With regard to immigration, it was suggested that staff reach out to CSU’s Center for Public Deliberation to see if they would be willing to host a community dialogue on this item. Staff is also asked to reach out to Joe Neguse to see if he would be willing to participate. This would provide opportunity for a real conversation with resulting action steps versus moving forward with a resolution. o With regard to consideration of resolutions on national issues, it was suggested that the LRC evaluate and determine whether they should be brought forward for further Council consideration and determination of next steps. 6-Month Planning Calendar: • September 3 o Immigration Resolution item was added to the calendar. This may be removed, or moved to unscheduled, depending on the outcome of the item listed above. o Public nudity code changes was added to the calendar. o Billboard reduction resolution was added to the calendar. o Epic Program Capital Agreements was added to the calendar. o Electric Utility Enterprise meeting was added to the calendar. • September 17 o Electric Utility Enterprise meeting was added to the calendar. • October 8 o Equity and Inclusion – there was some discussion about moving this item to November. The LPT discussed having a work session on oil and gas and scheduling it here if the equity and inclusion item moves. This will be decided at ELT on Wednesday. • October 29 o It was noted that two Councilmembers will be gone on this date and there was discussion about whether this meeting should be canceled, and the items rescheduled. This will be decided at ELT on Wednesday. The items scheduled are City Park Improvements and Climate Economy Action Plan Update. • December 3 o Possible executive session to discuss compensation for the City Manager, City Attorney and Chief Judge was added to the calendar. Leadership Planning Team Meeting August 12, 2019 Page 4 of 6 • December 17 o First reading of Salary Ordinances for the City Manager, City Attorney and Chief Judge were added to the calendar. City Clerk Coldiron: • Noted that Laurel Elementary is looking for volunteers to cheer and hand out high-fives to students on Monday mornings to kick off the school week in a positive way. Their staff wants to let students know that the community is rooting for them and hope that local celebrities and community role models will get involved. The time commitment for participating individuals is 1 or 2 Mondays per school year from 7:25 a.m. – 7:45 a.m. There was interest in doing this. • Noted that the outside attorney hired to conduct the initial review of election complaints filed after the April election has finished his work. Of the 19 complaints that were submitted, 2 were recommended to move forward for additional investigation. All others were closed. The additional investigation will be done by an outside police agency. Staff will let Council know of the outcome of each. • Noted that Christine Macrina has accepted a promotion with the Streets Department. Her last day in the City Clerk’s office will be August 23. Deputy City Manager DiMartino: • Noted that staff met with the State licensing team regarding the City’s childcare and preschool programs. Staff is asked to provide an update for Council on this through a Thursday packet memo. • Noted that the Roselawn Cemetery was recognized by the Green Burial Council (GBC) as the State’s first Certified Hybrid Cemetery. Hybrid, in this case, refers to Roselawn having both traditional and green options for burial available at one cemetery. A green burial option for interments has been offered at Roselawn since 2011. • Noted that EPIC is in a major maintenance period and will be fully closed from August 10-20. • Noted that EPIC will be hosting the Figure Skating National Showcase in 2020. Deputy City Manager Mihelich: • Noted the community meeting on the Hughes Stadium property went well. More than 300 people attended the event held at the Drake Center. Staff was present to field questions and collect feedback on a number of options. • Noted that the Montava project was recently presented at the Planning and Zoning Board work session and will be formally considered by the Board on Thursday. Leadership Planning Team Meeting August 12, 2019 Page 5 of 6 City Attorney Daggett: • Noted that Assistant City Attorney Jody Hurst will be leaving the City to take a job with the Southern Baptist Foundation in Nashville. Interviews to hire a new attorney in light of his departure are anticipated to occur in September. City Manager Atteberry: • Noted his appreciation for all of the work that occurred by the hundreds of staff and volunteers required to host the New West Fest event. He mentioned he received a lot of positive feedback for having an increased police presence; the Mayor echoed this. He added that Bonnie Raitt stated that the City is a gift and that out of all the outdoor concert venues she had been to, this was the most respectful. He also highlighted the shade canopies that had been installed at Library Park that were a gift from the Bohemian Foundation. • Noted a discussion at the regional meeting he attended at the Rialto Theater in Loveland. Coordination of services for the homeless was discussed, among other things. Nothing further is required from Fort Collins at this time. • Noted a question he received about people having to pay sales tax on mobile homes when they are purchased. Finance staff is doing some analysis on this item and will report back once finished. • Noted that Madwire sent out an apology on social media related to the party they recently held. The apology is attached. • Noted that the Strat Ops meeting for Connexion went well. He intends to provide a full update to Councilmembers at meetings with each of them. He also noted the launch event scheduled for August 29 and hoped all Councilmembers would attend. • Received an email from a resident providing kudos to the City recreation department. It is attached. Mayor Pro Tem Stephens: • Asked for more information regarding the minimum wage item, including: o How many community members would be affected by this? o What would be the positive outcomes for these individuals? o What would be the negative outcomes for these individuals? o How does the business community feel about this? o Have other cities our size implemented something like this? Staff is asked to provide a response through a Thursday packet memo. • Appreciated the information in the Art in Public Places Midyear Report and noted that she did not see a lot of information related to diversity and inclusivity. She asked for more information related to this to be included in the next report. Leadership Planning Team Meeting August 12, 2019 Page 6 of 6 • Appreciated the location information on the block party trailer provided as part of Neighborhood Night Out. She asked that staff proactively reach out to some of the under-represented neighborhoods to ensure that all neighborhoods have access to this resource. • Noted an increase in Hepatitis A occurring with homeless individuals, especially with those using needles, and asked if staff can contact the health community to see if they are doing proactive vaccinations. Mayor Troxell: • Noted a letter he received from the Boxelder Sanitation District requesting a joint meeting. Staff is asked to follow up. • Stated that Neighborhood Night Out was great; nearly 100 events. He noted that people love this event and that it is a great time for our community. • Attended a Realities for Children Triumph event where they dedicated a fire pit. He noted the many services this organization provides to help with unmet and ongoing support needs for children in Northern Colorado who have been abused, neglected or are at-risk. • Asked about the status of the health wellness campus. Staff is developing an engagement plan that will be provided to Council in Thursday packets. • Noted a statewide outreach and engagement event related to affordable housing funding that is scheduled for August 29 from 9 a.m. – 3 p.m. at the Senior Center. • Noted that DOLA has funding available for census outreach and asked whether we are taking advantage of this. Staff is asked to follow up. • Noted a Colorado Municipal League district meeting scheduled for October 3 in Windsor, Colorado. Meeting adjourned: 10:09 a.m.