HomeMy WebLinkAboutAgenda - Mail Packet - 6/25/2019 - Direct Reports Compensation Ad Hoc Council Committee Agenda - June 24, 2019of
,Fort,
Human Resources Department
215 N. Mason, 2nd Floor
PO Box 580
Fort Collins, CO 80522
AGENDA
Direct Reports Compensation Ad Hoc Council Committee
June 24, 2019, 10:00am to 11:O0am
CIC Conference Room, City Hall, 300 Laporte Ave, Fort Collins, CO 80521
Committee Members:
Mayor Wade Troxell
Mayor Pro Tem Kristin Stephens
Councilmember Susan Gutowsky, District 1
City Staff Members:
Teresa Roche, Chief Human Resources Officer
Jamie Heckman, Senior Compensation Manager
Jenny Lopez Filkins, Senior Assistant City Attorney
Jeanne Sanford, Paralegal
Joaquin Garbiso, Senior Benefits Manager (as needed)
• Call Meeting to Order
• Public Comments (limited to approximately 2 minutes per speaker)
• Review and approval of Minutes from June 10, 2019 meeting
• Discussion Items:
o Committee Action Plan Check -In
o Process Design Review
o Total Compensation Discussion
o Next Steps
• Adjournment
Next Meeting: July 8, 2019
There are three or more members of City Council that will likely attend this meeting. Formal action may
be taken by the Committee at this meeting and the discussion of public business will occur. Therefore,
the meeting is open to the public.
Direct Reports Compensation Ad Hoc Council Committee
June 10, 2019 4:00 to 5:00 pm
Minutes
Members in Attendance: Mayor Wade Troxell, Mayor Pro Tem Kristin Stephens; Teresa Roche, Chief
Human Resources Officer, Jamie Heckman, Senior Compensation Manager, Jeanne Sanford, Paralegal.
Public in Attendance: None.
A meeting of the Direct Reports Compensation Ad Hoc Council Committee ("Committee") was held on
Monday, June 10, 2019, in the CIC Conference Room at City Hall.
Agenda:
1. Review and approval of May 1, 2019 Minutes.
2. Discussion Items:
a. Confirmations from last meeting;
b. Process Design
c. Salary Analysis Methodology
3. Adjournment
The meeting began at 4:00 p.m.
Mayor Troxell called the meeting to order. Mayor Troxell recognized Susan Gutowsky being absent.
Mayor Pro Tem Stephens made a motion to approve the minutes and Mayor Troxell seconded the
motion. The minutes of the May 1, 2019 meeting were approved.
Jamie Heckman stated the meeting would begin with confirmations and recaps on what was heard last
meeting, followed by a summarization and then an interactive process. If time allowed, the Committee
would talk about salary analysis methodology, then next steps.
Teresa Roche drafted some organized thoughts from the last meeting with specific comments under
each; the Committee read the outline.
Mayor Troxell stated under City Manager, public v. private sector experience was discussed. Mayor
Troxell suggested adding "executive experience" which would mean working with a complex
organization and where you have an executive team, organizational responsibilities are delegated at a
high level.
Leadership requirements for the future of Fort Collins were then discussed.
Teresa Roche explained her preliminary draft where she expanded on required capabilities. Ms. Roche
wanted to get the Committee's thoughts first and gauge the Committee's comfort level with her
approach before she worked on them a bit more.
The Committee stated they liked the way the thoughts were presented.
Ms. Roche stated she would work and expand on these more because as demographics change, there is
an importance to having these statements now.
Ms. Heckman discussed the peer city characteristics that were a topic last meeting. The characteristics
of population, service offerings, college student ratio, square miles, high performance were all relevant.
Teresa Roche stated she thought about equity and inclusion as being a council priority. Ms. Roche asked
whether that would be evidence of high performance. Ms. Roche noted that the City of El Paso won
an award for employee engagement, in which the category is comprised of 7 factors. One factor is, are
you race informed? Ms. Roche asked whether that something Committee wants to consider in the
success of other cities.
Mayor Troxell noted the conversation is different in each city because of the demographics and context
of the communities. This topic is importance as demographics and the economy change.
Mayor Pro Tem Stephens stated awareness is important to get diverse people to come and stay in our
community.
Teresa Roche discussed the fact that Darin, Kathleen and Carrie are having mid -year reviews in August.
Ms. Roche expressed the importance of putting that on the August 28th Council priorities list.
Discussion took place about Darin and Carrie's request for higher payout for overtime hours worked last
year — and their hope the cap could go up so they are not losing hours. The Committee discussed
bringing that issue up this year.
Mayor Troxell stated this topic shows the need for the bigger planning picture.
Teresa Roche asked if the City could go retroactive for lost time in 2018 as a way to correct the payout
of hours issue.
Mayor Pro Tem Stephens stated it would be good to have that discussion plus the ability for Darin,
Carrie and Kathleen to take their vacations. Ms. Stephens stated burnout is a real concern for
employees not taking their vacations. Ms. Stephens posed a question -- how does the City Council help
the direct report employees do that in a way that the City does not have to increase payouts and lose
vacation days.
Jamie led the Committee through the interaction portion of assigning key dates to the planning calendar
noting the City is in a two-year cycle process. Direction was given about how the Committee might be
deliberate in the planning of these committee items in the two-year cycle.
The Committee worked on the strategic map plugging in a timeline for review times. It was noted that
December may be mid -year for performance measures metrics.
Teresa Roche noted the time and stated the Committee would discuss salary and benefits at the next
meeting.
Meeting adjourned at 5:07 p.m.
6/20/2019
Direct Reports Compensation Ad Hoc Committee
1
,FortCity of
S
• Committee Action Plan Check -In
• Process Design Review
• Total Compensation Discussion
• Salary Analysis Methodology
• Benefits Overview
• Next Steps
• Update to City Council
Agenda
2
1
6/20/2019
Action Plan Check -In
Meeting
Date
Agenda
Outcomes
2
4/3/19 • Align on Committee Purpose and Approach
5/1/19 • Talent and Leadership Philosophy
• Market and Peer Cities Discussion
3 6/10/19 • Process Design and Timeline
4
5
• Salary Analysis Discussion
City Council Check -In
6/24/19 • Benefits and Vacation Discussion
• Current and Future
7/8/19 • Discussion on Performance Management Process
• Action Plan and timeline
• Draft philosophy statement
• Market definitions / peer cites characteristics
• Process map and outline
• Methodology for salary analysis
• Guidance on Benefits analysis
• Approach for time off
• Process, timeline. Council training
City Council Check -In
6 7/25/19
7 8/12/19
8 TBD
• Review Benefits Analysis
• Review Salary Process
• Discuss Recommendations
• Finalize Recommendations
• Benefits recommendations
• Salary process recommendations
• Draft City Council Guide
• Final City Council Guide
3
3
}
0
FCity of
ortCollins
yl�
Jan
Feb
Mar
Apr
May
Jun
Preliminary Process Design
Jul
Aug
Sep
Oct
Nov
Dec
Strategic Plan
Results
Review
Council -Appointed Employees
Council
Elections
Performance
Expectations
and Metrics
(2-Year Outlook)
Performance
Check -In
Straledic far;nir J Proce;:,
Performance
Discussion and
Salary Review
Strategic Plan
CJ..:f'.;..._ 1.
Performance
Discussion and
Salary / Total
Compensation
Review
4
4
2
City of
.,Fort Collins
Salary Analysis Methodology
PROCESS REVIEW
• Peer Cities data collection
• Geographic adjustments
• Data presentation and summary
Eto Et.:-R_L
• •
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=11.111=11=
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6/20/2019
5
5
CITY
STAFF
Current Benefits Package
CITY
EXECUTIVES
COUNCIL
APPOINTED
Retirement
(City contribution)
Car Allowance
401: 6.59,- 401: 10%
457: no match 457: match
11 401:10% -:
457: 3','. match
Vacation
Accrual
Annual Carryover
Cash Out Option
15-25 days I year
[based cn years of .service)
240 hours
20-25 days / year
(based on years of service)
+ 40 hours
280 hours
30 days / year (CM/CA:,
3.2 days / year tai)
780 hours
120 hours f year iCrAICA;
80 hours / year iC,J)
6
6
3
6/20/2019
FCity of
ort Coins
Benefits Discussion
• Is the Committee interested in a competitive analysis of benefits as
compared to peer cities and national?
• Is the Committee open to the concept of Total Compensation as you
review, retain and reward your employees?
7
7
Is There Interest In
Researching Additional
Recognition And Rewards?
Performance and/or
retention bonus
Sabbaticals
Other
8
8
4
6/20/2019
Action Items and Next Steps
..d-1-''
9
City Manager
National Market Information
January 3, 2019
2018 Operati .,
8.4..:t:.....
Anaheim, CA
340,000
$259,281
$83,933
$7.800
$351,014
2018
$1,900,000,000
Burbank, CA
104,447
$262,583
$24,872
$6,000
$293,455
2016
$211,721,711
Cedar Rapids, IA
131,127
$318,826
$96,981
$3,600
$419,407
2010
$516,093,543
Eugene, OR
166,575
$239,494
$27,000
$6,000
$272,494
2008
$677,240,248
Denton, TX
136,268
$254,925
$18,025
$7,200
$280,150
2017
$677,516,946
Garland, TX
238,000
$276,477
$52,137
$9,600
$338,214
2015
$737,900,000
Richardson, TX
108,617
$274,609
$19,476
$294,085
2012
$255,664,921
Bellevue, WA
144,000
$234,169
$35,057
$5,400
$274,626
2014
$595,719,811
Tacoma, WA
207,948
$228,619
$28,774
$0
$257,393
2017
$1,583,614,942
Fort Collins
171,000
$262,489
$34,124
$9,000
$305,613
2004
$549,000,000
MEAN
$260,998
$42,917
$308,982
DIFFERENCES
0.57%
-20.49%
-1.09%
v
Population Mean
174,798
Population Median
155,288
SALARY - Darin's salary is
0.57% ahead of the
National peer city market
mean.
RETIREMENT - The City's retirement
contribution on behalf of Darin is
20.49% behind the National peer
city market mean. An increase of
25.77% would bring his contribution
to the National peer city market
mean.
TOTAL COMPENSATION -
Darin's total compensation is
1.09% behind the National
peer city market mean.
SAMPLE
City Manager
Colorado Market Information
January 3, 2019
Aurora
366,623
$235,000
$44,600
$9,126
$288,726
2018
$597,107,905
Fort Collins
171,000
$262,489
$34,124
$9,000
$305,613
2004
$549,000,000
Lakewood
154,796
$249,371
$72,379
$8,400
$330,150
2009
$200,448,616
Thornton
138,901
$216,240
$14,812
$6,000
$237,052
2017
$368,708,501
Arvada
115,368
$236,000
$30,727
$6,600
$273,327
2011
$210,561,283
Westminster
113,130
$295,122
$30,250
$9,000
$334,372
2015
$211,576,684
Boulder
108,090
$264,725
$36,267
$0
$300,992
2008
$389,210,000
Greeley
108,000
$217,224
$26,067
$6,000
$249,291
2005
$367,858,520
Longmont
94,777
$227,772
$28,188
$5,000
$260,960
2012
$317,220,000
Loveland
76,899
$191,484
$17,233
$0
$208,717
2016
$470,334,295
Broomfield
69,086
$210,766
$15,807
$6,000
$232,573
2011
$137,192,108
MEAN
DIFFERENCES
$234,370
12.00%%
$31,633
7.87%1
$271,616
12.52%
Population Mean
Population Median
134,567
110,610
SALARY - Darin's salary is
12.00% ahead of the
Colorado peer city market
mean.
RETIREMENT - The City's
retirement contribution on
behalf of Darin is 7.87%
ahead of the Colorado peer
city market mean.
SAMPLE
TOTAL COMPENSATION -
Darin's total compensation is
12.52% ahead of the
Colorado peer city market
mean.
City Attorney
National Market Information
January 3, 2019
rganizatl
4
Annual Actual
_ Salary
Annual.
et cement
Annual 11-
Longevity
Pay:aiiiAllowa
Annual Car
ce Ili&
IF 'VW 'Nk
Total
Annual
Co
IV
Date of
Hire
(year
-
2018
dget_
Last Pay ,
Increase Date,
Anaheim, CA
340,000
$242,000
$78,339
$0
$7,800
$328,139
2018
$8,390,483
NA
Burbank, CA
104,447
$223,004
$21,123
$0
$4,800
$248,927
2011
$3,870,683
12/31/2017
Boise, ID
223,154
$147,393
$20,528
$0
$2,800
$170,721
2014
$5,964,036
10/1/2017
Cedar Rapids, IA
131,127
$188,739
$16,936
$1,200
$0
$206,875
1986
$825,782
01/01/2018
Portland, OR
627,395
$195,153
$12,523
$0
$0
$207,676
2014
$13,639,244
07/01/2018
Denton, TX
136,268
$180,972
$12,796
$0
$9,000
$202,768
2017
$2,606,180
01/02/2018
Garland, TX
238,000
$231,064
$32,676
$1,275
$9,600
$274,615
1985
$2,684,575
01/03/2018
Bellevue, WA
144,000
VACANT
Tacoma, WA
207,948
$194,548
$24,486
$0
$0
$219,034
2005
$16,782,030
Fort Collins
171,000
$194,259
$25,254
$0
$0
$219,513
2015
$2,359,670
01/01/2018
MEAN
$200,359
DIFFERENCES
-3.04%
kyr
$27,426
$232,345
-7.92%
-5.52%
Population Mean
239,149
Population Median
207,948
SALARY - Carrie's salary is
3.04% behind the national peer
city market mean. An increase of
3.14% is needed to bring Carrie's
salary to the national peer city
market mean.
RETIREMENT - The City
s retirement contribution for Carrie is
7.92% behind the national peer city
market mean. An increase of 8.6% is
needed to bring Carrie's retirement
contribution to the national peer City
market mean.
SAMPLE
TOTAL COMPENSATION -
Carrie's total compensation is
5.52% behind the national
peer city market mean.
CITY ATTORNEY
Colorado Market Information
January 3, 2019
:. _-_. _ ..._....
Annual Actual '
Salar
Annual
Retireme o
Annual
(Longevity
• Pa
nual Car
Iowance
' Annual Tot
Corn •
e`" "of Hi -
'18 Opera,''
B • , e .,
Colorado Springs
475,936
$196,723
$26,951
$0
$3,189
$226,863
2014
$5,519,259
Aurora
366,623
$184,787
$12,935
$0
$0
$197,722
2018
$6,565,614
NA
Fort Collins
171,000
$194,259
$25,254
$0
$0
$219,513
2015
$2,359,670
01/01/2018
Lakewood
154,796
CONTRACTED
Thornton
138,901
$189,251
$18,925
$0
$4,800
$217,856
2016
$2,268,150
12/24/2017
Arvada
115,368
$205,000
$31,160
$0
$4,200
$240,360
1995
$2,171,814
06/25/2018
Westminster
113,130
$225,050
$23,068
$0
$6,000
$254,118
2015
$1,674,612
01/01/2019
Boulder
108,090
$223,812
$30,662
$0
$0
$254,474
2010
$3,476,336
06/18/2018
Greeley
108,000
$194,376
$21,381
$0
• $0
$215,757
2012
$1,813,268
03/01/2018
Longmont
94,777
$179,856
$9,123
$0
$3,587
$192,566
2009
$1,185,780
09/25/2017
Loveland
76,899
$160,014
$11,201
$100
$0
$171,315
2006
$1,640,631
04/17/2018
Broomfield
69,086
$198,016
$11,881
$6,000
$0
$215,897
2018
$787,005
NA
MEAN
DIFFERENCES
Population Mean
Population Median
165,601
113,130
$195,689
-0.73%i1
SALARY - Carrie's salary is
0.73% behind the Colorado
peer city market mean. An
increase of 0.74% is needed
to bring Carrie's salary to the
Colorado peer city market
mean.
$19,7291
28.00%f
RETIREMENT - The City's
retirement contribution to
Carrie is 28.00% ahead of
the Colorado peer city market
mean.
$218,693
0.37%11'
TOTAL COMPENSATION -
Carrie's total compensation is
0.37% ahead of the
Colorado peer city market
mean.
SAMPLE
Chief Municipal Judge
Colorado Market Information
January 3, 2019
Colorado Springs
CONTRACTED
PresidingAnnual
Salary
(1AFTE)
Longevity Pay,
and
Car Allowance
;Total
;Com))
'
Security,
Medicare,
or Both
g of Dept
Employees
(not Including
Judges)
'
FTEs
Judge(s)
Hire
(year)
201 1F.
Parkin g-'
Ticket
Case Load
Other
Case L
uor
nsing,
'
`JudgeRetirement,ial LAST
Pay
Increase
L` Date
PROJECTS
2019 -
Increase ,
(ye or
20182018
. Courtpita
Mkt'
_perating Operating
:'audget _Budget
Aurora
366,623
$148,000
$18,860
$166,860
7.65%
26.0
6.0
2016
NA
38,197
12/23/2017
Unknown
$2,898,127
$7.90
Fort Collins
171,000
$150,834
$19,608
$170,442
7.65%
11.0
0.8
1989
392
31,399
Yes
01/01/2018
Unknown
$1,069,712
$6.26
Lakewood
154,796
$164,170
$26,969
$191,139
1.45%
38.0
2.0
2008
4,032
12,905
No
03/25/2018
Unknown
$3,764,549
$24.32
Thornton
138,901
$158,681
$16,265
$174,946
7.65%
0.0
1.0
1988
770
13,662
No
12/24/2017
3%
$1,975,550
$14.22
Arvada
118,807
$160,000
$20,832
S180,832
1.45 %
11.0
1.0
2013
830
9,963
No
06/25/2018
2.25%
$1,617,372
$13.61
Westminster
113,130
$166,615
$17,078
$183,693
7.65%
19.8
2.0
2017
1,002
7,732
No
01/01/2019
Unknown
$1,968,256
$17.40
Boulder
108,090
$161,051
$22,064
$183,115
1.45%
19.35
1.0
2001
Unavail-
able
137,550
No
06/18/2018
4%
$2,258,016
$20.89
Greeley
108,000
$146,000
$16,060
$162,060
7.65%
9.25
1.0
2018
Unavail-
able
Unavail-
able
Yes
05/21/2018
Anticipate 4%
$1,157,017
$10.71
Longmont
94,777
$140,400
$17,529
$157,929
1.45%
3.0
1.0
2016
Unavail-
able
4,516
Unavail-
able
09/25/2017
Unknown
$570,120
$6.02
Loveland
76,899
$145,017
$8,701
$153,718
7.65%
4.0
1.0
2015
1,755
6,482
No
01/01/2018
2.70%
$821,039
$10.68
Broomfield
69,086
$158,704
$9,522
$168,226
7.65%
3.00
1.00
2011
146
4,701
No
01/01/2018
Unknown
$445,865
$6.45
MEAN
DIFFERENCES
$154,864
-2.60 io
$17,388
12.77%
t
$172,252
-1.05%
Population Mean
134,911
Population Median
110,610
SALARY - Kathleen's salary is
2.60% behind the Colorado peer
city market mean. An increase of
2.67% would be needed to bring
her salary to the Colorado peer
city market mean.
RETIREMENT - The City's
retirement contribution on
behalf of Kathleen is 12.77%
ahead of the Colorado peer city
market mean.
TOTAL COMPENSATION -
Kathleen's total compensation
is 1.05% behind the
Colorado peer city market
mean.
SAMPLE